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Productivity · head to head

Capacities vs Memtime

Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Memtime logo

Memtime

Productivity

Automatic time tracking that never leaves your machine

From
€10/month
Rated
-
Full reviewWebsite

The short version

  • Only Capacities has a free tier, so it costs nothing to try first.
  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Memtime no free tier. There is a 14 day trial and after that the cheapest route is €10 a user a month on a two-year commitment, or €15 quarterly.
  • They diverge on capability: Capacities covers Object-based notes, Memtime covers Automatic activity timeline.
  • Prices and features above were last checked on 24 September 2026.

Where they differ

Only the attributes on which Capacities and Memtime actually diverge.

Attributes where Capacities and Memtime differ
AttributeCapacitiesMemtime
Starting priceFree€10/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWindows, macOS, Linux
Founded20202016

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in Memtime

  • Automatic activity timeline
  • Local-only storage
  • Timesheet automation
  • Offline tracking
  • 100+ project software integrations
  • Calendar integration
  • Phone call tracking
  • Billability reporting

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot Memtime
  • Collaborationnot Memtime
  • Task managementnot Memtime
  • Organizationnot Memtime

Memtime

  • Reconstructing a day nobody remembered to timenot Capacities
  • Billing clients accurately without running a stopwatchnot Capacities
  • Tracking time where activity data must not leave the machinenot Capacities
  • Filling timesheets in Jira or Asana from a recorded timelinenot Capacities
  • Separating billable from non-billable work after the factnot Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Memtime

  • No free tier. There is a 14 day trial and after that the cheapest route is €10 a user a month on a two-year commitment, or €15 quarterly.
  • The integrations most buyers arrive for are on Connect, not Basic, so the entry tier is a local tracker with no link to the project software you already run.
  • Desktop only. There is no mobile app, so work done away from the computer has to be entered by hand.
  • Local-only storage is the product's point and also its limit: there is no central view for a manager, and a lost or wiped machine takes its timeline with it.
  • Tracking is at five or six minute granularity rather than to the second, which is right for reconstructing a day and wrong for anyone billing in one-minute units.

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Memtime

€10/month
  • Basic$15/month
    • Per user, quarterly billing
    • €12 annual, €10 on two years
    • Automatic desktop tracking
  • Connect$22/month
    • Everything in Basic
    • €18 annual, €15 on two years
    • 100+ software integrations
  • Premium$30/month
    • Everything in Connect
    • €25 annual, €20 on two years
    • Call system integrations
  • Enterprise$undefined/month
    • Custom pricing from 50 seats
    • From €10 a month on a two-year term
    • Team trial and onboarding

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Memtime if

  • You need automatic activity timeline.
  • You work on Windows, macOS, Linux.
  • You also want local-only storage.
Memtime review

Questions people ask

Is Capacities or Memtime better?
Neither clearly leads. Capacities starts at Free and Memtime at €10/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Memtime?
Capacities has a free tier; the other does not. Paid plans start at Free for Capacities and €10/month for Memtime.
Does Capacities or Memtime run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Memtime runs on Windows, macOS, Linux.
Can I use Capacities for free?
Yes. Capacities has a free tier, so you can try it without paying. Memtime starts at €10/month.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Memtime is typically brought in for.
What can Capacities do that Memtime cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. Memtime covers Automatic activity timeline, Local-only storage, Timesheet automation, Offline tracking.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Memtime: Does Memtime send my activity data to a server?

No. Activity is stored locally on the device that recorded it and never reaches a server, which is the basis of the product's "built for privacy" positioning and why no manager console exists.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Memtime: What does Memtime cost?

Per user per month, falling with commitment: Basic is €15 quarterly, €12 annual or €10 on two years. Connect is €22, €18 or €15. Premium is €30, €25 or €20. Enterprise is custom from 50 seats. Every tier has a 14 day trial with no card required.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
Memtime: Which plan includes the integrations?

Connect and above. Basic covers automatic tracking, timesheets, calendars and reporting, but the 100+ project software integrations and the sync with them start at Connect.

Source
Memtime: How does the automatic tracking work?

It records the program and document in your foreground window at five or six minute granularity and builds a timeline from that. There is no timer to start, so nothing is lost to forgetting.

Source
Memtime: Which platforms does it run on?

Windows, macOS and Linux desktops. There is no mobile application.

Source
Memtime: Who makes Memtime?

Memtime GmbH, a German company founded in 2016.

Source
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