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Software · head to head

Capacities vs Tana

Capacities logo

Capacities

Software

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Capacities covers Object-based notes, Tana covers Outliner interface.

Where they differ

Only the attributes on which Capacities and Tana actually diverge.

Attributes where Capacities and Tana differ
AttributeCapacitiesTana
Pricing modelUnknownfreemium
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb, Desktop

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown), founded (2020).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Cloud deployment
  • Web support
  • Desktop support
  • English language support

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot Tana
  • Collaborationnot Tana
  • Task managementnot Tana
  • Organizationnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Capacities
  • Automatic meeting capture with AI transcripts and summariesnot Capacities
  • Turning notes into queryable structured databasesnot Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Capacities or Tana better?
Neither clearly leads. Capacities starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Tana?
Capacities starts at Free and Tana at Free.
Does Capacities or Tana run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Tana runs on Web, Desktop.
Can I use Capacities for free?
Both have a free tier, so you can try either at no cost before committing.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Tana is typically brought in for.
What can Capacities do that Tana cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Cloud deployment, Web support, Desktop support, English language support.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
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Related pages

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