Softwr

Productivity · head to head

Capacities vs Xmind

Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Xmind logo

Xmind

Productivity

For anyone to explore classic and essential mind mapping features to organize their ideas easily

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Xmind free plan limited to 10 maps
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Capacities and Xmind actually diverge.

Attributes where Capacities and Xmind differ
AttributeCapacitiesXmind
Pricing modelUnknownfreemium
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb
Founded2020Unknown

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in Xmind

Nothing recorded that Capacities does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot Xmind
  • Collaborationnot Xmind
  • Task managementnot Xmind
  • Organizationnot Xmind

Xmind

  • Team mind mapping and brainstormingnot Capacities
  • Project management with Gantt chartsnot Capacities
  • Real-time collaborative planningnot Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Xmind

  • Free plan limited to 10 maps
  • 7-day free trial only available for annual Premium subscriptions, not monthly
  • Pro plan limits collaboration to 50 maps

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Xmind

Free
  • FreeFree
    • Up to 10 online maps
    • Basic themes and stickers
    • 3-day version history
  • Pro$4.92/month
    • Up to 50 online maps with basic collaboration
    • Links, numbering, and attachments
    • Custom themes
  • Premium$8.25/month
    • Unlimited collaborative maps
    • Real-time collaboration
    • 30-day version history

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Xmind if

  • You want to start without paying.
Xmind review

Questions people ask

Is Capacities or Xmind better?
Neither clearly leads. Capacities starts at Free and Xmind at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Xmind?
Capacities starts at Free and Xmind at Free.
Does Capacities or Xmind run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Xmind runs on Web.
Can I use Capacities for free?
Both have a free tier, so you can try either at no cost before committing.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Xmind is typically brought in for.
What can Capacities do that Xmind cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Xmind: Can I use XMind free?

Yes, free plan includes up to 10 online maps, basic themes, 3-day version history, map publishing, and 50 AI credits.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Xmind: How much is the Premium plan monthly?

Premium plan is $8.25 per month with unlimited collaborative maps and 500 monthly AI credits.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
Xmind: Does yearly billing save money?

Yes, yearly billing offers up to 50% off compared to monthly pricing on all paid plans.

Source
Xmind: How many devices can one subscription cover?

One subscription covers up to 5 Mac/PC devices and 5 mobile devices simultaneously.

Source
Share

Related pages

More on Capacities

More on Xmind

Keep looking

Other head to heads