Amilia SmartRecvs
Jackrabbit Class
Jackrabbit Class: Flat published tiers with no percentage on invoiced revenue, if you run classes rather than community programmes
Amilia SmartRec
Registration and activity management for community recreation, with a 1% fee on top of the subscription
As of 31 August 2026, Amilia SmartRec starts at $99/month. A Montreal-built registration platform for municipalities, community organisations and clubs. Softwr lists it under Scheduling. Amilia SmartRec is made by Amilia, available on Web, iOS, Android.
Overview
What Amilia SmartRec does
Amilia SmartRec handles activity registration, memberships, facility and equipment booking, camp and league registration, point of sale, and account management for community recreation providers. It is strong in Canada, where it works with municipalities and community organisations, and sells into the United States as well. The distinguishing commercial fact is the fee stack. Published plans run from $99 a month for Standard to $499 for Advanced, with a Custom tier for YMCAs, JCCs and parks and recreation departments. On top of that Amilia charges roughly 1% on each new invoice item generated in the system, and separately card processing at around 2.85% plus $0.30 or eCheck at 1% plus $0.50. An organisation processing two million dollars of registrations pays around twenty thousand dollars in the invoice-item fee alone, which is an order of magnitude more than the subscription. Implementation is also charged: from $899 on Standard and $2,999 on Advanced. Buyers are municipal recreation departments, community centres, sports clubs and nonprofit activity providers. It suits organisations that value a modern, public-facing registration experience with a shared family account. The trade-off is that the percentage fee makes it expensive at volume relative to a flat-licence municipal system, and the depth of parks and facilities management is below a dedicated government recreation platform.
What people use it for
- A municipal recreation department replacing paper and phone registration for seasonal programmes
- A community centre that needs one family account covering several children across different activities
- A bilingual Canadian organisation required to serve residents in English and French
- A sports club running leagues, camps and memberships that currently sit in three separate systems
Related searches
The honest half
Where it falls short
Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about Amilia SmartRec.
- The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
- Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
- Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
- Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
- Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.
Cross-shopped
What people choose instead of Amilia SmartRec
Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.
- Amilia SmartRecvsMindbody
Mindbody: Where a commercial fitness or wellness model fits better than community recreation
- Amilia SmartRecvsRecDesk
RecDesk: Where a municipality prefers an all-inclusive annual licence with no per-transaction percentage
Pricing
What Amilia SmartRec costs
Taken from the vendor's own pricing page. Prices move, so check before you buy.
Standard
$99 /mo
- Activity registration and online store
- Family accounts
- 1% fee on each new invoice item
- Implementation from $899
- Card processing about 2.85% + $0.30
Advanced
$499 /mo
- Memberships, facility booking and point of sale
- Advanced reporting
- 1% fee on each new invoice item
- Implementation from $2,999
Custom
On request
- For YMCAs, JCCs and parks and recreation departments
- Scoped and quoted individually
- Fee structure negotiated
Capabilities
Features
Activity registration
Sessions, camps, leagues and classes with prerequisites and waitlists
Family accounts
One household account covering multiple participants and payment methods
Memberships
Recurring memberships with entitlements and access rules
Facility booking
Room, field and equipment reservation with availability rules
Point of sale
In-person sales, merchandise and drop-in payments
Online store
Public storefront for programmes and merchandise
Financial reporting
Revenue, refund and accounts receivable reporting
Bilingual interface
English and French throughout, relevant for Canadian public bodies
Answered, with sources
Questions people ask
Each answer names the page it came from, so you can check it rather than take our word for it.
What is the real total cost?
Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.
Is the 1% negotiable?
On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.
Does it work in French?
Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.
Can it replace a municipal recreation system?
For registration and memberships, often yes. For parks asset and facility maintenance management, no.
Keep looking
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Softwr does not host reviews and shows no star rating for Amilia SmartRec, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.
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