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Scheduling · head to head

Amilia SmartRec vs Cal.com

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
Cal.com logo

Cal.com

Scheduling

Scheduling infrastructure for everyone

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Cal.com has a free tier, so it costs nothing to try first.
  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; Cal.com free plan limited to single user only
  • They diverge on capability: Amilia SmartRec covers Activity registration, Cal.com covers Custom booking pages.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and Cal.com actually diverge.

Attributes where Amilia SmartRec and Cal.com differ
AttributeAmilia SmartRecCal.com
Starting price$99/monthFree
Pricing modelPer month plus 1% of invoiced itemsfreemium
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb, Mobile app, Browser extension
FoundedUnknown2021

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Point of sale
  • Online store
  • Financial reporting
  • Bilingual interface

Only in Cal.com

  • Custom booking pages
  • Team scheduling
  • Collective scheduling
  • Routing forms
  • Webhooks
  • Google Calendar
  • Outlook
  • Zoom

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot Cal.com
  • A community centre that needs one family account covering several children across different activitiesnot Cal.com
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot Cal.com
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot Cal.com

Cal.com

  • Schedule meetings and manage availabilitynot Amilia SmartRec
  • Accept payments via Stripe and PayPalnot Amilia SmartRec
  • Integrate with Salesforce and HubSpotnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

Cal.com

  • Free plan limited to single user only
  • Free plan restricted to 1 user account
  • Teams plan requires yearly billing at $12/user/month
  • Organizations plan requires yearly billing at $28/user/month
  • Free plan lacks team collaboration features

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

Cal.com

Free
  • FreeFree
    • Unlimited event types
    • Calendar syncing
    • Workflow automation
  • Teams$16/month
    • Round-robin scheduling
    • Shared availability
    • Team workflows
  • Organizations$37/month
    • Organization-wide admin controls
    • Centralized management
  • Enterprise$null/month
    • Priority support
    • Dedicated database
    • Higher SLAs

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose Cal.com if

  • You need custom booking pages.
  • You want to start without paying.
  • You work on Web, Mobile app, Browser extension.
  • You also want team scheduling.
Cal.com review

Questions people ask

Is Amilia SmartRec or Cal.com better?
Neither clearly leads. Amilia SmartRec starts at $99/month and Cal.com at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or Cal.com?
Cal.com has a free tier; the other does not. Paid plans start at $99/month for Amilia SmartRec and Free for Cal.com.
Does Amilia SmartRec or Cal.com run on more platforms?
Amilia SmartRec runs on Web, iOS, Android. Cal.com runs on Web, Mobile app, Browser extension.
Can I use Cal.com for free?
Yes. Cal.com has a free tier, so you can try it without paying. Amilia SmartRec starts at $99/month.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what Cal.com is typically brought in for.
What can Amilia SmartRec do that Cal.com cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. Cal.com covers Custom booking pages, Team scheduling, Collective scheduling, Routing forms.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Cal.com: Does Cal.com have a free version?

Yes, Cal.com's free plan includes unlimited event types, calendar syncing, workflow automation, Stripe payments, and Cal Video at no cost, positioning it as one of the most fully featured free scheduling tools available.

Source
Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Cal.com: What is the difference between Teams and Organizations pricing?

Teams plan costs $16/user/month and is designed for small businesses with round-robin scheduling and shared availability. Organizations plan costs $37/user/month and adds organization-wide admin controls and centralized management for larger companies.

Source
Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Cal.com: Is there a limit on the number of team members?

The free plan and Teams plan do not specify member limits in the documented pricing. Organizations plan is designed to scale for larger deployments.

Source
Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

Cal.com: How much does the Enterprise plan cost?

Enterprise plan pricing is custom. Cal.com requires contacting their sales team to obtain a quote based on specific needs and SLA requirements.

Source
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