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Scheduling · head to head

Amilia SmartRec vs Booker by Mindbody

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
Booker by Mindbody logo

Booker by Mindbody

Scheduling

Complete spa management solution

From
$129/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; Booker by Mindbody only the Starter plan carries a published price, from $139 per month; Accelerate, Ultimate and Enterprise are quote only
  • They diverge on capability: Amilia SmartRec covers Activity registration, Booker by Mindbody covers Online booking.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and Booker by Mindbody actually diverge.

Attributes where Amilia SmartRec and Booker by Mindbody differ
AttributeAmilia SmartRecBooker by Mindbody
Starting price$99/month$129/month
Pricing modelPer month plus 1% of invoiced itemssubscription
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
FoundedUnknown2001

Identical on both: free tier (No), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Online store
  • Financial reporting
  • Bilingual interface

Only in Booker by Mindbody

  • Online booking
  • Client management
  • Inventory tracking
  • Marketing automation
  • Gift cards
  • Packages & memberships
  • Reporting & analytics
  • QuickBooks

Both cover

  • Point of sale

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot Booker by Mindbody
  • A community centre that needs one family account covering several children across different activitiesnot Booker by Mindbody
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot Booker by Mindbody
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot Booker by Mindbody

Booker by Mindbody

  • Booking and managing appointments for spas and salonsnot Amilia SmartRec
  • Running point of sale, payments and staff scheduling in one systemnot Amilia SmartRec
  • Listing a business on the Mindbody consumer app to attract clientsnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

Booker by Mindbody

  • Only the Starter plan carries a published price, from $139 per month; Accelerate, Ultimate and Enterprise are quote only
  • The Starter plan limits staff logins and provides basic reporting only
  • Marketing automation, reviews and referrals, and unlimited two way text messaging are restricted to the Ultimate tier
  • The Messenger AI chatbot is a paid add on even on the higher tiers

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

Booker by Mindbody

$129/month
  • Essential$129/month
    • Online booking
    • Client management
    • POS
  • Accelerate$259/month
    • Everything in Essential
    • Advanced marketing
    • Inventory management
  • Ultimate$399/month
    • Everything in Accelerate
    • Premium support
    • Advanced analytics

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose Booker by Mindbody if

  • You need online booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Booker by Mindbody review

Questions people ask

Is Amilia SmartRec or Booker by Mindbody better?
Neither clearly leads. Amilia SmartRec starts at $99/month and Booker by Mindbody at $129/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or Booker by Mindbody?
Amilia SmartRec starts at $99/month and Booker by Mindbody at $129/month.
Does Amilia SmartRec or Booker by Mindbody run on more platforms?
Amilia SmartRec runs on Web, iOS, Android. Booker by Mindbody runs on Web, Ios, Android, Api.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what Booker by Mindbody is typically brought in for.
What can Amilia SmartRec do that Booker by Mindbody cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. Booker by Mindbody covers Online booking, Client management, Inventory tracking, Marketing automation. Both handle Point of sale.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Booker by Mindbody: What is Booker's starting price?

Booker starts at $139 per month. The platform offers three tiers (Starter, Accelerate, and Ultimate) designed for salons, spas, and similar service businesses.

Source
Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Booker by Mindbody: What is included in Booker's Starter plan?

The Starter plan includes online booking, text messaging up to 3,000 notifications, intake streamlining, and a business website.

Source
Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Booker by Mindbody: What additional features are in Booker's higher tiers?

Accelerate adds email campaigns and unlimited staff profiles. Ultimate (best value) includes automated email and text marketing, unlimited 2-way SMS, automated review prompts, and referral tracking. Not all features are available in all regions.

Source
Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

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