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Scheduling · head to head

Amilia SmartRec vs Schedulicity

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
Schedulicity logo

Schedulicity

Scheduling

Easy online booking & payments

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Schedulicity has a free tier, so it costs nothing to try first.
  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; Schedulicity schedulicity has been retired and its domain now redirects to a Vagaro migration page titled From Schedulicity to Vagaro, urging existing customers to switch to Vagaro for booking, payments and client management
  • They diverge on capability: Amilia SmartRec covers Activity registration, Schedulicity covers Online booking.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and Schedulicity actually diverge.

Attributes where Amilia SmartRec and Schedulicity differ
AttributeAmilia SmartRecSchedulicity
Starting price$99/monthFree
Pricing modelPer month plus 1% of invoiced itemssubscription
Free tierNoYes
FoundedUnknown2009

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Point of sale
  • Online store
  • Financial reporting
  • Bilingual interface

Only in Schedulicity

  • Online booking
  • Calendar management
  • Client database
  • Payment processing
  • Marketing automation
  • Class scheduling
  • Package sales
  • Reporting

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot Schedulicity
  • A community centre that needs one family account covering several children across different activitiesnot Schedulicity
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot Schedulicity
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot Schedulicity

Schedulicity

  • Appointment bookingnot Amilia SmartRec
  • Class schedulingnot Amilia SmartRec
  • Package managementnot Amilia SmartRec
  • Client communicationsnot Amilia SmartRec
  • Payment collectionnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

Schedulicity

  • Schedulicity has been retired and its domain now redirects to a Vagaro migration page titled From Schedulicity to Vagaro, urging existing customers to switch to Vagaro for booking, payments and client management

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

Schedulicity

Free
  • FreeFree
    • 10 bookings/month
    • Online booking
    • Calendar sync
  • Unlimited$34.99/month
    • Unlimited bookings
    • Text reminders
    • No-show protection
  • Unlimited Plus$44.99/month
    • Everything in Unlimited
    • Package sales
    • Class scheduling

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose Schedulicity if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want calendar management.
Schedulicity review

Questions people ask

Is Amilia SmartRec or Schedulicity better?
Neither clearly leads. Amilia SmartRec starts at $99/month and Schedulicity at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or Schedulicity?
Schedulicity has a free tier; the other does not. Paid plans start at $99/month for Amilia SmartRec and Free for Schedulicity.
Does Amilia SmartRec or Schedulicity run on more platforms?
Amilia SmartRec runs on Web, iOS, Android. Schedulicity runs on Web, Ios, Android.
Can I use Schedulicity for free?
Yes. Schedulicity has a free tier, so you can try it without paying. Amilia SmartRec starts at $99/month.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what Schedulicity is typically brought in for.
What can Amilia SmartRec do that Schedulicity cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. Schedulicity covers Online booking, Calendar management, Client database, Payment processing.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Schedulicity: What does Schedulicity cost per month?

Schedulicity costs $23.99 per month, discounted from the regular price of $30 per month. This pricing is offered to users migrating from competing platforms.

Source
Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Schedulicity: Is there a free trial for Schedulicity?

Yes, Schedulicity offers a free trial to test the platform before committing to a subscription.

Source
Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Schedulicity: Are there payment processing fees if I use Schedulicity's payment services?

If you use Vagaro Merchant Services (Schedulicity's payment processing partner), processing rates are as low as 2.2%, and a free card reader is included with signup.

Source
Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

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