Softwr

Scheduling · head to head

Planday vs Vagaro

Planday logo

Planday

Scheduling

Danish workforce scheduling and shift management software for shift-based businesses

From
£2.99/user per month
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Planday plus and Pro pricing not published; requires contacting sales; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Planday and Vagaro actually diverge.

Attributes where Planday and Vagaro differ
AttributePlandayVagaro
Starting price£2.99/user per month$25/month
PlatformsWebWeb, Ios, Android, Api
FoundedUnknown2009

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Planday

Nothing recorded that Vagaro does not also cover.

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Mobile app
  • Reporting & analytics

What people use each for

The jobs each tool is most often brought in to do.

Planday

  • Workforce scheduling and managementnot Vagaro
  • Time tracking and payroll integrationnot Vagaro
  • Employee scheduling for retail and hospitalitynot Vagaro
  • Rostering and shift managementnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Planday
  • Selling services and retail products with integrated card paymentsnot Planday
  • Marketing to clients by email and text and offering a branded booking appnot Planday

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Planday

  • Plus and Pro pricing not published; requires contacting sales
  • Starter tier requires minimum of 5 users making it unsuitable for solo operations
  • Plus plan pricing per user not specified on pricing page

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Planday

£2.99/user per month
  • Starter$2.99/user per month
    • Intuitive scheduling
    • Simple time tracking
    • Working time rules
  • Plus$null/mo
    • Advanced scheduling
    • Leave and absence management
    • Accurate payroll reporting and integrations
  • Pro$null/mo
    • Custom planning metrics
    • Auto-scheduling
    • Configurable organisational structure

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Planday if

Nothing in the data separates Planday from Vagaro on the points above - pick on price and on how each one feels to use.

Planday review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is Planday or Vagaro better?
Neither clearly leads. Planday starts at £2.99/user per month and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Planday or Vagaro?
Planday starts at £2.99/user per month and Vagaro at $25/month.
Does Planday or Vagaro run on more platforms?
Planday runs on Web. Vagaro runs on Web, Ios, Android, Api.
What is Planday best used for?
Planday is most often used for workforce scheduling and management, time tracking and payroll integration, employee scheduling for retail and hospitality, rostering and shift management. Of those, workforce scheduling and management and time tracking and payroll integration are not what Vagaro is typically brought in for.
What can Planday do that Vagaro cannot?
Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking.

Answered from the vendors’ own pages

Planday: How much does Planday cost?

Planday's Starter plan costs £2.99 per user per month with a minimum of 5 users required. Plus and Pro plans require contacting sales for custom pricing.

Source
Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
Planday: Does Planday offer a free trial?

Yes, Planday offers a 30-day free trial available for both Starter and Plus plans with no credit card required. You can cancel anytime.

Source
Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
Planday: What is the minimum Planday commitment?

The Starter tier requires a minimum of 5 users at £2.99 per user per month. Annual prepayment may offer different terms; contact sales for details.

Source
Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
Share

Related pages

More on Planday

More on Vagaro

Keep looking

Other head to heads