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Project Management · head to head

ProofHub vs Zoho Projects

ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
$45/month
Rated
-
Full reviewWebsite
Zoho Projects logo

Zoho Projects

Project Management

Project management software for smart teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate; Zoho Projects the free plan allows 5 users, 3 projects and 5 GB of storage
  • They diverge on capability: ProofHub covers Discussions, Zoho Projects covers Kanban.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which ProofHub and Zoho Projects actually diverge.

Attributes where ProofHub and Zoho Projects differ
AttributeProofHubZoho Projects
Starting price$45/monthOn request
Pricing modelsubscriptionfreemium
Founded20111996

Identical on both: free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ProofHub

  • Discussions
  • Proofing
  • Google Drive
  • Dropbox
  • Box
  • SSL

Only in Zoho Projects

  • Kanban
  • Blueprints
  • Zoho CRM
  • Microsoft Teams
  • Google Workspace
  • SOC 2

Both cover

  • Tasks
  • Time tracking
  • Gantt charts
  • Slack
  • GDPR
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

ProofHub

  • Project management for teamsnot Zoho Projects
  • Resource planning and reportingnot Zoho Projects
  • Collaborative workflow managementnot Zoho Projects

Zoho Projects

  • Project planning, task tracking and time logging for teamsnot ProofHub
  • Running projects alongside other Zoho business applicationsnot ProofHub

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Zoho Projects

  • The free plan allows 5 users, 3 projects and 5 GB of storage
  • Custom profiles, roles and fields require the Enterprise plan
  • Read only users are rationed by tier, at 10 on Enterprise and 100 on Ultimate
  • Ultimate allocates storage per user with a 150 GB organisation minimum, so small teams pay for capacity they cannot use
  • The pricing page does not display per user costs for any paid tier

Pricing, plan by plan

ProofHub

$45/month
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • 15GB storage
  • Ultimate Control$89/month
    • Unlimited projects
    • Unlimited users
    • 100GB storage

Zoho Projects

On request
  • FreeFree
    • 3 users
    • 2 projects
    • Basic features
  • Premium$5/month
    • 50 users
    • Unlimited projects
    • Advanced features

Which should you pick?

Choose ProofHub if

  • You need discussions.
  • You work on Web, Ios, Android.
  • You also want proofing.
ProofHub review

Choose Zoho Projects if

  • You need kanban.
  • You work on Web, Ios, Android.
  • You also want blueprints.
Zoho Projects review

Questions people ask

Is ProofHub or Zoho Projects better?
Neither clearly leads. ProofHub starts at $45/month and Zoho Projects at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ProofHub or Zoho Projects?
ProofHub starts at $45/month and Zoho Projects at On request.
Does ProofHub or Zoho Projects run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
What is ProofHub best used for?
ProofHub is most often used for project management for teams, resource planning and reporting, collaborative workflow management. Of those, project management for teams and resource planning and reporting are not what Zoho Projects is typically brought in for.
What can ProofHub do that Zoho Projects cannot?
ProofHub covers Discussions, Proofing, Google Drive, Dropbox. Zoho Projects covers Kanban, Blueprints, Zoho CRM, Microsoft Teams. Both handle Tasks, Time tracking, Gantt charts, Slack.

Answered from the vendors’ own pages

ProofHub: How much does ProofHub cost?

ProofHub offers two plans: Essential at $45/month (annual) or $50/month (monthly), and Ultimate Control at $89/month (first 3 months) or $135/month thereafter (annual billing).

Source
Zoho Projects: Do I need to provide a credit card to start?

No, Zoho Projects doesn't require credit card information during signup. You begin with the free plan and can upgrade whenever you choose.

Source
ProofHub: Are per-user fees required with ProofHub?

No. ProofHub includes unlimited users in both Essential and Ultimate Control plans. There are no per-user fees regardless of team size.

Source
Zoho Projects: Are there long-term contracts required?

No, licenses are not contract-based. You may cancel your account at any time.

Source
ProofHub: Does ProofHub offer a free trial?

Yes, ProofHub provides a 14-day free trial with no credit card required. You can explore all features before committing.

Source
Zoho Projects: What happens to my data if I downgrade?

Your data remains safe when downgrading. You simply lose access to higher-tier features. Data becomes accessible again if you upgrade later. Downgrading to the free plan limits you to two projects with restricted functionality.

Source
ProofHub: Can I cancel ProofHub anytime?

Yes. ProofHub has no long-term contracts. You can cancel anytime and switch billing between annual and monthly plans.

Source
Zoho Projects: What security measures does Zoho use?

Zoho emphasizes 24/7 monitoring, biometric access controls, and the latest encryption and intrusion detection/prevention technologies.

Source
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