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Software · head to head

Bookeo vs When2meet

Bookeo logo

Bookeo

Software

Appointment scheduling for service businesses

From
$14.95/month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Software

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bookeo every plan caps monthly bookings: 200 on Solo at $14.95, 1,000 on Small and Standard, 2,000 on Large and 3,000 on X-Large at $119.95; When2meet no calendar synchronization capability
  • They diverge on capability: Bookeo covers Online booking widget, When2meet covers Visual availability grid.

Where they differ

Only the attributes on which Bookeo and When2meet actually diverge.

Attributes where Bookeo and When2meet differ
AttributeBookeoWhen2meet
Starting price$14.95/monthFree
Pricing modelsubscriptionfree
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb
Founded20082003

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bookeo

  • Online booking widget
  • Calendar management
  • Payment integration
  • Email reminders
  • SMS reminders
  • Custom booking forms
  • Staff scheduling
  • Reporting

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Bookeo

  • Online appointment booking for consultants, therapists and photographersnot When2meet
  • Managing staff calendars and per consultant availabilitynot When2meet
  • Collecting digital waivers and sending SMS booking remindersnot When2meet

When2meet

  • Schedulingnot Bookeo
  • Appointment bookingnot Bookeo
  • Time trackingnot Bookeo
  • Resource managementnot Bookeo
  • Team coordinationnot Bookeo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bookeo

  • Every plan caps monthly bookings: 200 on Solo at $14.95, 1,000 on Small and Standard, 2,000 on Large and 3,000 on X-Large at $119.95
  • The Solo plan at $14.95 per month allows only 1 consultant and 1 staff login
  • Small at $29.95 and Standard at $39.95 both allow 1,000 bookings per month, so the extra $10 buys staff seats rather than capacity
  • SMS and fax messages are a paid add on starting at $0.09 per credit with bundles from $5 for 40 credits
  • Digital waivers are a separate add on starting at $9 per month for 200 waivers

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Bookeo

$14.95/month
  • Solo$14.95/month
    • 1 staff member
    • Online booking
    • Email reminders
  • Small$29.95/month
    • Up to 3 staff
    • All Solo features
    • SMS reminders
  • Standard$39.95/month
    • Up to 20 staff
    • All Small features
    • Advanced reporting

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Bookeo if

  • You need online booking widget.
  • You work on Web, Ios, Android.
  • You also want calendar management.
Bookeo review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Bookeo or When2meet better?
Neither clearly leads. Bookeo starts at $14.95/month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bookeo or When2meet?
When2meet has a free tier; the other does not. Paid plans start at $14.95/month for Bookeo and Free for When2meet.
Does Bookeo or When2meet run on more platforms?
Bookeo runs on Web, Ios, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Bookeo starts at $14.95/month.
What is Bookeo best used for?
Bookeo is most often used for online appointment booking for consultants, therapists and photographers, managing staff calendars and per consultant availability, collecting digital waivers and sending sms booking reminders. Of those, online appointment booking for consultants, therapists and photographers and managing staff calendars and per consultant availability are not what When2meet is typically brought in for.
What can Bookeo do that When2meet cannot?
Bookeo covers Online booking widget, Calendar management, Payment integration, Email reminders. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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Related pages

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