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Beauty · head to head

Salon Ultimate vs When2meet

Salon Ultimate logo

Salon Ultimate

Beauty

Complete salon management made simple

From
$69/month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: Salon Ultimate no per-seat pricing model, only per-location billing; When2meet no calendar synchronization capability
  • They diverge on capability: Salon Ultimate covers Appointment scheduling, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Salon Ultimate and When2meet actually diverge.

Attributes where Salon Ultimate and When2meet differ
AttributeSalon UltimateWhen2meet
Starting price$69/monthFree
Pricing modelsubscriptionfree
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb
CategoryBeautyScheduling
Founded20082003

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Salon Ultimate

  • Appointment scheduling
  • Client database
  • Point of sale
  • Inventory management
  • Staff scheduling
  • Online booking
  • Reporting & analytics
  • Email marketing

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Salon Ultimate

  • Appointment managementnot When2meet
  • Client retentionnot When2meet
  • Inventory controlnot When2meet
  • Business reportingnot When2meet

When2meet

  • Schedulingnot Salon Ultimate
  • Appointment bookingnot Salon Ultimate
  • Time trackingnot Salon Ultimate
  • Resource managementnot Salon Ultimate
  • Team coordinationnot Salon Ultimate

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Salon Ultimate

  • No per-seat pricing model, only per-location billing
  • Pricing applies per salon location, not per user

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Salon Ultimate

$69/month
  • BookedBy on Clover$69/month
    • Software and hardware included
  • Single Store$159/month
    • Advanced features for single location
  • Multi-Store$199/month
    • Multi-location management

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Salon Ultimate if

  • You need appointment scheduling.
  • You work on Web, Ios, Android.
  • You also want client database.
Salon Ultimate review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Salon Ultimate or When2meet better?
Neither clearly leads. Salon Ultimate starts at $69/month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Salon Ultimate or When2meet?
When2meet has a free tier; the other does not. Paid plans start at $69/month for Salon Ultimate and Free for When2meet.
Does Salon Ultimate or When2meet run on more platforms?
Salon Ultimate runs on Web, Ios, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Salon Ultimate starts at $69/month.
What is Salon Ultimate best used for?
Salon Ultimate is most often used for appointment management, client retention, inventory control, business reporting. Of those, appointment management and client retention are not what When2meet is typically brought in for.
What can Salon Ultimate do that When2meet cannot?
Salon Ultimate covers Appointment scheduling, Client database, Point of sale, Inventory management. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

Salon Ultimate: How much does SalonUltimate cost?

SalonUltimate offers three subscription tiers billed monthly per location: BookedBy on Clover at $69/month, Single Store at $159/month for individual salons, and Multi-Store at $199/month for businesses managing multiple locations.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Salon Ultimate: What features are included in all SalonUltimate plans?

All SalonUltimate plans include online booking, check-in and check-out capabilities, employee scheduling, customer management, service and pricing administration, inventory tracking, standard reporting, email and SMS marketing, unlimited support and training.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Salon Ultimate: Is there a free trial for SalonUltimate?

No free trial period is mentioned on SalonUltimate's pricing page. Demos are available by contacting sales at [email protected] or calling +1 (855) 466-9332.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Salon Ultimate: What is the difference between BookedBy on Clover and SalonUltimate Single Store plans?

BookedBy on Clover at $69/month includes software and hardware shipped to your business. SalonUltimate Single Store at $159/month is designed for individual salon locations seeking advanced features with no hardware included.

Source
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