Softwr

Government · head to head

OnBase vs RoboForm

OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite
RoboForm logo

RoboForm

Cybersecurity

Password manager and form filler

From
Free
Free plan
Yes
Full reviewWebsite

The short version

  • Only RoboForm has a free tier, so it costs nothing to try first.
  • Each has a real cost: OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies; RoboForm free plan is restricted to a single device; syncing across multiple devices requires the Premium plan
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OnBase and RoboForm actually diverge.

Attributes where OnBase and RoboForm differ
AttributeOnBaseRoboForm
Starting price$400/monthFree
Pricing modelsubscriptionfreemium
Free tierNoYes
PlatformsWeb, MobileWeb
CategoryGovernmentCybersecurity
Founded1991Unknown

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

Only in RoboForm

Nothing recorded that OnBase does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

OnBase

  • Citizen Servicesnot RoboForm
  • Records Managementnot RoboForm
  • Public Safetynot RoboForm
  • Civic Engagementnot RoboForm

RoboForm

  • Auto-filling passwords across multiple devices and websitesnot OnBase
  • Sharing family passwords securely with household membersnot OnBase
  • Receiving alerts when credentials appear in data breachesnot OnBase
  • Granting emergency access to trusted contacts for account recoverynot OnBase
  • Enforcing multi-factor authentication across online accountsnot OnBase

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

RoboForm

  • Free plan is restricted to a single device; syncing across multiple devices requires the Premium plan
  • Premium's advertised $2.49 per month rate is a first-year discount that renews at $29.88 per year
  • Family plan covers only up to 5 accounts and likewise renews at a higher $47.75 per year after the first-year discount

Pricing, plan by plan

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

RoboForm

Free
  • FreeFree
    • Unlimited passwords on single device
    • Advanced 2FA
    • Password breach monitoring 5 emails
  • Premium$2.49/month
    • Billed annually
    • All Free features
    • Unlimited devices
  • Family$3.98/month
    • Billed annually
    • Up to 5 Premium accounts
    • 30-day money-back guarantee

Which should you pick?

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Choose RoboForm if

  • You want to start without paying.
RoboForm review

Questions people ask

Is OnBase or RoboForm better?
Neither clearly leads. OnBase starts at $400/month and RoboForm at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OnBase or RoboForm?
RoboForm has a free tier; the other does not. Paid plans start at $400/month for OnBase and Free for RoboForm.
Does OnBase or RoboForm run on more platforms?
OnBase runs on Web, Mobile. RoboForm runs on Web.
Can I use RoboForm for free?
Yes. RoboForm has a free tier, so you can try it without paying. OnBase starts at $400/month.
What is OnBase best used for?
OnBase is most often used for citizen services, records management, public safety, civic engagement. Of those, citizen services and records management are not what RoboForm is typically brought in for.
What can OnBase do that RoboForm cannot?
OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
RoboForm: How much does RoboForm cost?

Premium plan is $2.49 per month when billed annually ($29.88/year renewal rate). Family plan supports up to 5 Premium accounts at $3.98 per month annual. Free plan is available with basic password management.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
RoboForm: Is there a money-back guarantee?

Yes, RoboForm offers a 30-day money-back guarantee on all paid plans.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
Share

Related pages

More on OnBase

More on RoboForm

Keep looking

Other head to heads