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Cybersecurity · head to head

NordPass vs OnBase

NordPass logo

NordPass

Cybersecurity

Securely store, manage and autofill passwords

From
Free
Free plan
Yes
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Only NordPass has a free tier, so it costs nothing to try first.
  • Each has a real cost: NordPass business plan pricing is rendered client-side per user per month rather than published as a static figure on the page; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which NordPass and OnBase actually diverge.

Attributes where NordPass and OnBase differ
AttributeNordPassOnBase
Starting priceFree$400/month
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWebWeb, Mobile
CategoryCybersecurityGovernment
FoundedUnknown1991

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in NordPass

Nothing recorded that OnBase does not also cover.

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

NordPass

  • Securely storing and managing employee passwords and passkeysnot OnBase
  • Streamlining employee onboarding with instant account accessnot OnBase
  • Monitoring credential breaches on the dark webnot OnBase
  • Enforcing company-wide password security standardsnot OnBase
  • Tracking user access and supporting audit compliancenot OnBase

OnBase

  • Citizen Servicesnot NordPass
  • Records Managementnot NordPass
  • Public Safetynot NordPass
  • Civic Engagementnot NordPass

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

NordPass

  • Business plan pricing is rendered client-side per user per month rather than published as a static figure on the page
  • Breach monitoring and full credential oversight features are marketed specifically toward business plans rather than confirmed as included in the free individual tier

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

NordPass

Free

No published plan breakdown. See the NordPass review.

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose NordPass if

  • You want to start without paying.
NordPass review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is NordPass or OnBase better?
Neither clearly leads. NordPass starts at Free and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, NordPass or OnBase?
NordPass has a free tier; the other does not. Paid plans start at Free for NordPass and $400/month for OnBase.
Does NordPass or OnBase run on more platforms?
NordPass runs on Web. OnBase runs on Web, Mobile.
Can I use NordPass for free?
Yes. NordPass has a free tier, so you can try it without paying. OnBase starts at $400/month.
What is NordPass best used for?
NordPass is most often used for securely storing and managing employee passwords and passkeys, streamlining employee onboarding with instant account access, monitoring credential breaches on the dark web, enforcing company-wide password security standards. Of those, securely storing and managing employee passwords and passkeys and streamlining employee onboarding with instant account access are not what OnBase is typically brought in for.
What can NordPass do that OnBase cannot?
OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

NordPass: Will I be charged when signing up for the free trial?

No credit card is required to start the trial. Payment details are only needed when you purchase a plan, and NordPass will only charge you once your payment process is completed.

Source
OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
NordPass: What is the refund policy for NordPass?

NordPass offers refunds within 14 calendar days of your initial purchase if you are unsatisfied with the service.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
NordPass: Can I upgrade or downgrade between NordPass plans?

Yes, you can switch between Teams and Business plans at any time. The system charges the difference between the plans based on the number of users and the remaining duration.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
NordPass: Why do different NordPass plans cost different amounts?

NordPass provides tiered pricing so customers only pay for the features they need, and can upgrade at any time as their needs change.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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