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Cybersecurity · head to head

Enpass vs OnBase

Enpass logo

Enpass

Cybersecurity

Offline-first password manager that stores your vault locally instead of the cloud

From
Free
Free plan
Yes
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Only Enpass has a free tier, so it costs nothing to try first.
  • Each has a real cost: Enpass no built-in cloud sync of its own, so users must configure a third-party storage provider for multi-device sync.; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: Enpass covers Offline vaults, OnBase covers Content Management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Enpass and OnBase actually diverge.

Attributes where Enpass and OnBase differ
AttributeEnpassOnBase
Starting priceFree$400/month
Pricing modelfreemiumsubscription
Free tierYesNo
Platformsweb, ios, android, windows, mac, linuxWeb, Mobile
CategoryCybersecurityGovernment
FoundedUnknown1991

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Enpass

  • Offline vaults
  • Bring-your-own-cloud sync
  • Autofill and password generator
  • Password audit
  • Business admin console
  • Cross-platform apps

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

Enpass

  • Storing passwords without trusting a vendor's cloudnot OnBase
  • Syncing a vault via personal cloud storagenot OnBase
  • Managing a household's shared loginsnot OnBase
  • Provisioning team vaults with SSO-adjacent admin controlsnot OnBase

OnBase

  • Citizen Servicesnot Enpass
  • Records Managementnot Enpass
  • Public Safetynot Enpass
  • Civic Engagementnot Enpass

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Enpass

  • No built-in cloud sync of its own, so users must configure a third-party storage provider for multi-device sync.
  • Mobile Lite tier caps vaults at 25 items, pushing active mobile users toward a paid plan quickly.
  • Lacks dark web monitoring and breach alerting found in some competing password managers.
  • Team/business plan lacks a native SSO login option comparable to enterprise-grade competitors.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

Enpass

Free
  • LiteFree
    • Up to 25 items on mobile
    • Unlimited items on desktop trial
    • No cloud sync
  • Individual$1.99/month
    • Unlimited items
    • Cloud sync via own storage provider
    • Unlimited devices
  • Family$2.99/month
    • Up to 6 members
    • Shared vaults
    • Unlimited devices per member
  • Business$1.99/month
    • Per-user pricing billed yearly
    • Admin console
    • Microsoft 365 / Google Workspace integration

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose Enpass if

  • You need offline vaults.
  • You want to start without paying.
  • You work on web, ios, android, windows, mac, linux.
  • You also want bring-your-own-cloud sync.
Enpass review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is Enpass or OnBase better?
Neither clearly leads. Enpass starts at Free and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Enpass or OnBase?
Enpass has a free tier; the other does not. Paid plans start at Free for Enpass and $400/month for OnBase.
Does Enpass or OnBase run on more platforms?
Enpass runs on web, ios, android, windows, mac, linux. OnBase runs on Web, Mobile.
Can I use Enpass for free?
Yes. Enpass has a free tier, so you can try it without paying. OnBase starts at $400/month.
What is Enpass best used for?
Enpass is most often used for storing passwords without trusting a vendor's cloud, syncing a vault via personal cloud storage, managing a household's shared logins, provisioning team vaults with sso-adjacent admin controls. Of those, storing passwords without trusting a vendor's cloud and syncing a vault via personal cloud storage are not what OnBase is typically brought in for.
What can Enpass do that OnBase cannot?
Enpass covers Offline vaults, Bring-your-own-cloud sync, Autofill and password generator, Password audit. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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