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Travel · head to head

myCWT vs Roomsy

myCWT logo

myCWT

Travel

Corporate travel booking and traveller care platform from CWT

From
On request
Rated
-
Full reviewWebsite
R

Roomsy

Travel

Per room hotel and hostel PMS with published prices and monthly minimums

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Roomsy has a free tier, so it costs nothing to try first.
  • Each has a real cost: myCWT pricing is per transaction and agent touches cost several times an online booking, so a programme with low online adoption pays far more per trip than the quoted online fee implies.; Roomsy every tier has a monthly floor, so a twelve room property on Essential pays $80 rather than $48 and the advertised per room rate is only real above the break-even room count.
  • They diverge on capability: myCWT covers Online booking tool, Roomsy covers Booking calendar.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which myCWT and Roomsy actually diverge.

Attributes where myCWT and Roomsy differ
AttributemyCWTRoomsy
Starting priceOn requestFree
Pricing modelquotePer room per month
Free tierNoYes

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Travel).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in myCWT

  • Online booking tool
  • Mobile itinerary and check in
  • Hotel programme content
  • Duty of care tracking
  • Approval workflows
  • Unused ticket management
  • Reporting and analytics
  • Expense handoff

Only in Roomsy

  • Booking calendar
  • Online booking engine
  • Channel manager
  • Hostel bed management
  • Invoicing and reporting
  • Multi-property

What people use each for

The jobs each tool is most often brought in to do.

myCWT

  • A multinational consolidating travel across dozens of countries that needs one duty of care record and one set of negotiated air agreementsnot Roomsy
  • An organisation with heavy long haul and multi sector air travel where reissues and complex fare construction need human counsellorsnot Roomsy
  • A company with strict pre trip approval requirements that must be enforced before ticketing rather than reported after the factnot Roomsy
  • A business standardising traveller tracking and incident messaging for security and insurance obligationsnot Roomsy

Roomsy

  • A twenty five room motel wanting OTA sync and a direct booking engine on a published price with no sales callnot myCWT
  • A hostel needing dorm bed inventory rather than room-only modellingnot myCWT
  • An owner running a very small property who wants a free booking calendar and engine before paying anythingnot myCWT
  • A two-property operator wanting one login and consolidated occupancy figures without enterprise pricingnot myCWT

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

myCWT

  • Pricing is per transaction and agent touches cost several times an online booking, so a programme with low online adoption pays far more per trip than the quoted online fee implies.
  • myCWT cannot be licensed as software on its own, so a buyer who likes the tool but wants a different servicing partner has no route to it.
  • CWT was acquired by Amex Global Business Travel, with the deal closing in July 2025, leaving genuine uncertainty about whether the myCWT platform survives long term alongside Amex GBT's own Egencia and Neo tools.
  • Hotel content is anchored on the CWT programme, so clients with strong direct hotel relationships often find their own negotiated rates displayed inconsistently against programme rates.
  • The consumer facing app trails mainstream booking apps on search speed and content breadth, which suppresses online adoption and therefore raises the average transaction cost of the programme.

Roomsy

  • Every tier has a monthly floor, so a twelve room property on Essential pays $80 rather than $48 and the advertised per room rate is only real above the break-even room count.
  • Channel management is not on the free or Starter tiers, so the cheapest paid plan cannot connect to Booking.com and buyers regularly select it and then have to upgrade.
  • Some OTA connections are routed through SiteMinder rather than built directly, which introduces a third party into your distribution and a second place for a sync failure to occur.
  • There is no revenue management or dynamic pricing, so rates are manual and go stale unless someone maintains seasonal rules by hand.
  • There is no native point of sale or food and beverage module, so a property with a bar or restaurant runs a separate till and reconciles revenue outside the system.

Pricing, plan by plan

myCWT

On request
  • myCWT within a CWT travel programme$undefined/year
    • Priced as transaction fees per booking, not per user
    • Online booking fee is materially lower than an agent touched booking fee
    • After hours, offline and complex ticketing surcharges are common

Roomsy

Free
  • FreeFree
    • Booking calendar
    • Reporting
    • Invoicing
  • Starter$2/month
    • $2 per room per month
    • $40 monthly minimum
    • Booking engine and core PMS
  • Essential$4/month
    • $4 per room per month
    • $80 monthly minimum
    • Two-way channel manager to major OTAs
  • Pro$6/month
    • $6 per room per month
    • $160 monthly minimum
    • Additional users and advanced reporting

Which should you pick?

Choose myCWT if

  • You need online booking tool.
  • You work on Web, iOS, Android.
  • You also want mobile itinerary and check in.
myCWT review

Choose Roomsy if

  • You need booking calendar.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online booking engine.
Roomsy review

Questions people ask

Is myCWT or Roomsy better?
Neither clearly leads. myCWT starts at On request and Roomsy at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, myCWT or Roomsy?
Roomsy has a free tier; the other does not. Paid plans start at On request for myCWT and Free for Roomsy.
Does myCWT or Roomsy run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
Can I use Roomsy for free?
Yes. Roomsy has a free tier, so you can try it without paying. myCWT starts at On request.
What is myCWT best used for?
myCWT is most often used for a multinational consolidating travel across dozens of countries that needs one duty of care record and one set of negotiated air agreements, an organisation with heavy long haul and multi sector air travel where reissues and complex fare construction need human counsellors, a company with strict pre trip approval requirements that must be enforced before ticketing rather than reported after the fact, a business standardising traveller tracking and incident messaging for security and insurance obligations. Of those, a multinational consolidating travel across dozens of countries that needs one duty of care record and one set of negotiated air agreements and an organisation with heavy long haul and multi sector air travel where reissues and complex fare construction need human counsellors are not what Roomsy is typically brought in for.
What can myCWT do that Roomsy cannot?
myCWT covers Online booking tool, Mobile itinerary and check in, Hotel programme content, Duty of care tracking. Roomsy covers Booking calendar, Online booking engine, Channel manager, Hostel bed management.

Answered from the vendors’ own pages

myCWT: Can I buy myCWT without using CWT as my travel agency?

No. It is delivered as part of a CWT managed travel contract and is not licensed separately.

Roomsy: What does a thirty room hotel pay?

$120 a month on Essential, which is above the $80 floor. Below twenty rooms you pay the floor instead of the per room rate.

myCWT: What actually drives the cost?

Transaction fees. The gap between an online booking fee and an agent touched fee is the single biggest lever, so measure your likely online adoption before comparing quotes.

Roomsy: Which plan includes the channel manager?

Essential at $4 per room per month with an $80 minimum. Free and Starter do not include it.

myCWT: Does the Amex GBT acquisition affect the platform?

It creates roadmap risk. Amex GBT completed the CWT acquisition in July 2025 and already runs Egencia and Neo, so ask for written platform commitments across the contract term.

Roomsy: Is the free plan usable?

For a booking calendar, invoicing and a direct booking engine, yes. Without OTA connections most properties will outgrow it quickly.

Roomsy: Does Roomsy take commission on bookings?

No. You pay the subscription only.

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