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Travel · head to head

Apaleo vs Roomsy

Apaleo logo

Apaleo

Travel

API-first hotel property management platform sold per room with a monthly floor

From
€8/month
Rated
-
Full reviewWebsite
R

Roomsy

Travel

Per room hotel and hostel PMS with published prices and monthly minimums

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Roomsy has a free tier, so it costs nothing to try first.
  • Each has a real cost: Apaleo the €400 monthly floor means a property under fifty rooms pays well above the headline €8 per room, so a twenty five room hotel pays €16 per room and the advertised rate is misleading at the small end.; Roomsy every tier has a monthly floor, so a twelve room property on Essential pays $80 rather than $48 and the advertised per room rate is only real above the break-even room count.
  • They diverge on capability: Apaleo covers Open REST API, Roomsy covers Booking calendar.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Apaleo and Roomsy actually diverge.

Attributes where Apaleo and Roomsy differ
AttributeApaleoRoomsy
Starting price€8/monthFree
Free tierNoYes
PlatformsWeb, APIWeb, iOS, Android

Identical on both: pricing model (Per room per month), user rating (Not yet rated), category (Travel).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apaleo

  • Open REST API
  • Apaleo Store
  • Multi-property inventory
  • Apaleo Pay
  • Unit group model
  • Night audit and accounting export

Only in Roomsy

  • Booking calendar
  • Online booking engine
  • Channel manager
  • Hostel bed management
  • Invoicing and reporting
  • Multi-property

What people use each for

The jobs each tool is most often brought in to do.

Apaleo

  • A serviced apartment group building its own branded check-in and access flow that needs full PMS control through an API rather than a vendor-built kiosknot Roomsy
  • A European hotel group standardising twenty properties on one system with central rate management and DATEV-ready accounting exportsnot Roomsy
  • A new-build lifestyle hotel operating with no permanent front desk, where door locks, kiosks and messaging come from specialists and the PMS is the record of truthnot Roomsy
  • A revenue team that wants to plug Duetto or IDeaS into live inventory without paying a per-connection interface feenot Roomsy

Roomsy

  • A twenty five room motel wanting OTA sync and a direct booking engine on a published price with no sales callnot Apaleo
  • A hostel needing dorm bed inventory rather than room-only modellingnot Apaleo
  • An owner running a very small property who wants a free booking calendar and engine before paying anythingnot Apaleo
  • A two-property operator wanting one login and consolidated occupancy figures without enterprise pricingnot Apaleo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apaleo

  • The €400 monthly floor means a property under fifty rooms pays well above the headline €8 per room, so a twenty five room hotel pays €16 per room and the advertised rate is misleading at the small end.
  • Apaleo ships no point of sale, no spa or golf module and no conference and banqueting system, so full service hotels must buy and integrate three or four more products before the stack is complete.
  • Because the model assumes you assemble the guest-facing layer from the Store, the real monthly cost is the platform fee plus several third-party subscriptions, and that total is nowhere on the pricing page.
  • Support and documentation lean towards developers, so an operator without technical capacity or an implementation partner will find configuration and troubleshooting harder than with a conventional PMS.
  • The product and integration ecosystem is strongest in German-speaking Europe, and North American buyers will find fewer local integrations for payments, tax rules and accounting than a US-focused PMS offers.

Roomsy

  • Every tier has a monthly floor, so a twelve room property on Essential pays $80 rather than $48 and the advertised per room rate is only real above the break-even room count.
  • Channel management is not on the free or Starter tiers, so the cheapest paid plan cannot connect to Booking.com and buyers regularly select it and then have to upgrade.
  • Some OTA connections are routed through SiteMinder rather than built directly, which introduces a third party into your distribution and a second place for a sync failure to occur.
  • There is no revenue management or dynamic pricing, so rates are manual and go stale unless someone maintains seasonal rules by hand.
  • There is no native point of sale or food and beverage module, so a property with a bar or restaurant runs a separate till and reconciles revenue outside the system.

Pricing, plan by plan

Apaleo

€8/month
  • Apaleo Platform$8/month
    • €8 per room per month
    • Minimum €400 per month regardless of room count
    • All APIs included at no extra cost

Roomsy

Free
  • FreeFree
    • Booking calendar
    • Reporting
    • Invoicing
  • Starter$2/month
    • $2 per room per month
    • $40 monthly minimum
    • Booking engine and core PMS
  • Essential$4/month
    • $4 per room per month
    • $80 monthly minimum
    • Two-way channel manager to major OTAs
  • Pro$6/month
    • $6 per room per month
    • $160 monthly minimum
    • Additional users and advanced reporting

Which should you pick?

Choose Apaleo if

  • You need open rest api.
  • You work on Web, API.
  • You also want apaleo store.
Apaleo review

Choose Roomsy if

  • You need booking calendar.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online booking engine.
Roomsy review

Questions people ask

Is Apaleo or Roomsy better?
Neither clearly leads. Apaleo starts at €8/month and Roomsy at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apaleo or Roomsy?
Roomsy has a free tier; the other does not. Paid plans start at €8/month for Apaleo and Free for Roomsy.
Does Apaleo or Roomsy run on more platforms?
Apaleo runs on Web, API. Roomsy runs on Web, iOS, Android.
Can I use Roomsy for free?
Yes. Roomsy has a free tier, so you can try it without paying. Apaleo starts at €8/month.
What is Apaleo best used for?
Apaleo is most often used for a serviced apartment group building its own branded check-in and access flow that needs full pms control through an api rather than a vendor-built kiosk, a european hotel group standardising twenty properties on one system with central rate management and datev-ready accounting exports, a new-build lifestyle hotel operating with no permanent front desk, where door locks, kiosks and messaging come from specialists and the pms is the record of truth, a revenue team that wants to plug duetto or ideas into live inventory without paying a per-connection interface fee. Of those, a serviced apartment group building its own branded check-in and access flow that needs full pms control through an api rather than a vendor-built kiosk and a european hotel group standardising twenty properties on one system with central rate management and datev-ready accounting exports are not what Roomsy is typically brought in for.
What can Apaleo do that Roomsy cannot?
Apaleo covers Open REST API, Apaleo Store, Multi-property inventory, Apaleo Pay. Roomsy covers Booking calendar, Online booking engine, Channel manager, Hostel bed management.

Answered from the vendors’ own pages

Apaleo: What does Apaleo actually cost for a sixty room hotel?

€480 per month for the platform at €8 per room, plus payment processing from 0.6% and whatever Store integrations you add. Below fifty rooms you pay the €400 floor.

Roomsy: What does a thirty room hotel pay?

$120 a month on Essential, which is above the $80 floor. Below twenty rooms you pay the floor instead of the per room rate.

Apaleo: Is API access charged separately?

No. All APIs are included in the per room fee, which is unusual in the PMS market where interface fees per connection are common.

Roomsy: Which plan includes the channel manager?

Essential at $4 per room per month with an $80 minimum. Free and Starter do not include it.

Apaleo: Does it include a channel manager?

No. You connect one from the Store, such as SiteMinder, and pay that vendor separately.

Roomsy: Is the free plan usable?

For a booking calendar, invoicing and a direct booking engine, yes. Without OTA connections most properties will outgrow it quickly.

Apaleo: Can it run a full service hotel?

Only with additional systems. There is no native POS, spa or events module.

Roomsy: Does Roomsy take commission on bookings?

No. You pay the subscription only.

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