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Automotive · head to head

Fleetio vs Shop-Ware

Fleetio logo

Fleetio

Automotive

Modern fleet management made easy

From
Free
Rated
-
Full reviewWebsite
Shop-Ware logo

Shop-Ware

Automotive

Cloud-based shop management system

From
$279/month
Rated
-
Full reviewWebsite

The short version

  • Only Fleetio has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fleetio priced per vehicle per month, so cost scales with fleet size rather than with the number of people using it; Shop-Ware pricing structured per location
  • They diverge on capability: Fleetio covers Vehicle tracking, Shop-Ware covers Work order management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Fleetio and Shop-Ware actually diverge.

Attributes where Fleetio and Shop-Ware differ
AttributeFleetioShop-Ware
Starting priceFree$279/month
Free tierYesNo
PlatformsWeb, Ios, Android, ApiWeb, Mobile, App
Founded20122005

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Automotive).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fleetio

  • Vehicle tracking
  • Maintenance scheduling
  • Fuel management
  • Digital inspections
  • Work orders
  • Parts inventory
  • Vendor management
  • Analytics & reports

Only in Shop-Ware

  • Work order management
  • Customer database
  • Vehicle history
  • Scheduling
  • Invoicing
  • Customer portal
  • Mobile application
  • Business analytics

Both cover

  • Accounting software
  • Data encryption

What people use each for

The jobs each tool is most often brought in to do.

Fleetio

  • Fleet maintenance scheduling and vehicle inspection trackingnot Shop-Ware
  • Managing parts inventory, work orders and fuel across a vehicle fleetnot Shop-Ware

Shop-Ware

  • Dealership Managementnot Fleetio
  • Service Schedulingnot Fleetio
  • Inventory Managementnot Fleetio
  • Sales Operationsnot Fleetio
  • Customer Relationshipnot Fleetio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fleetio

  • Priced per vehicle per month, so cost scales with fleet size rather than with the number of people using it
  • The Professional and Premium plans are billed annually only, with no monthly option
  • Tire management is excluded from both Essential and Professional
  • API access is rate limited by plan, at 50 requests a minute on Professional against 250 on Premium
  • Active automations are rationed, at 5 on Professional against 40 on Premium
  • The published per vehicle prices assume a 5 asset band, so a different fleet size is a different rate

Shop-Ware

  • Pricing structured per location
  • Data migration fees apply
  • Accounting integration fees apply

Pricing, plan by plan

Fleetio

Free
  • FreeFree
    • Up to 5 vehicles
    • Basic tracking
    • Service reminders
  • Pro$5/month
    • Unlimited vehicles
    • Fuel tracking
    • Inspections
  • Advanced$8/month
    • Everything in Pro
    • GPS integrations
    • Fuel card integration

Shop-Ware

$279/month
  • Startup$279/month
    • Unlimited users
    • AI Parts Matrix
    • DVX
  • Pro$389/month
    • Startup features
    • Unlimited two-way texting
    • MOTOR Labor Guide
  • Master$499/month
    • Pro features
    • Business Analytics Suite
    • Monthly inventory value tracking
  • Ultimate+$999/month
    • Master features
    • High performance website
    • Search engine optimization

Which should you pick?

Choose Fleetio if

  • You need vehicle tracking.
  • You want to start without paying.
  • You work on Web, Ios, Android, Api.
  • You also want maintenance scheduling.
Fleetio review

Choose Shop-Ware if

  • You need work order management.
  • You work on Web, Mobile, App.
  • You also want customer database.
Shop-Ware review

Questions people ask

Is Fleetio or Shop-Ware better?
Neither clearly leads. Fleetio starts at Free and Shop-Ware at $279/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fleetio or Shop-Ware?
Fleetio has a free tier; the other does not. Paid plans start at Free for Fleetio and $279/month for Shop-Ware.
Does Fleetio or Shop-Ware run on more platforms?
Fleetio runs on Web, Ios, Android, Api. Shop-Ware runs on Web, Mobile, App.
Can I use Fleetio for free?
Yes. Fleetio has a free tier, so you can try it without paying. Shop-Ware starts at $279/month.
What is Fleetio best used for?
Fleetio is most often used for fleet maintenance scheduling and vehicle inspection tracking, managing parts inventory, work orders and fuel across a vehicle fleet. Of those, fleet maintenance scheduling and vehicle inspection tracking and managing parts inventory, work orders and fuel across a vehicle fleet are not what Shop-Ware is typically brought in for.
What can Fleetio do that Shop-Ware cannot?
Fleetio covers Vehicle tracking, Maintenance scheduling, Fuel management, Digital inspections. Shop-Ware covers Work order management, Customer database, Vehicle history, Scheduling. Both handle Accounting software, Data encryption.

Answered from the vendors’ own pages

Fleetio: How much does Fleetio cost per vehicle, and does billing frequency affect the price?

Essential costs $4 per vehicle per month when billed annually or $5 when billed monthly. Professional costs $7 per vehicle when billed annually. Premium costs $10 per vehicle when billed annually. Monthly billing is available only for the Essential plan at the higher rate.

Source
Shop-Ware: How much does Shop-Ware cost?

Shop-Ware pricing ranges from $279/month for Startup to $999/month for Ultimate+. Annual billing offers discounts: $251/month for Startup, $350/month for Pro, $449/month for Master, and $899/month for Ultimate+.

Source
Fleetio: What is included in the free trial, and how long does it last?

Fleetio offers a 14-day free trial with no credit card required. The trial includes full access to all features during the trial period.

Source
Shop-Ware: What is included in the Shop-Ware Startup plan?

The Startup plan ($279/month) includes unlimited users, AI Parts Matrix, DVX, Maintenance Builder, and limited two-way texting.

Source
Fleetio: What storage and automation limits come with each plan?

Essential includes 2.5GB storage and no automations. Professional includes 25GB storage and up to 5 automations. Premium includes 250GB storage and up to 40 automations.

Source
Shop-Ware: What features does the Master plan add to Shop-Ware?

Master ($499/month) adds Business Analytics Suite, monthly inventory value and gross profit tracking, and coaching dashboards compared to the Pro plan.

Source
Fleetio: How many vehicles can each plan manage?

Essential supports up to 100 vehicles. Professional and Premium both support unlimited vehicles.

Source
Shop-Ware: What makes Shop-Ware Ultimate+ different from Master?

Ultimate+ ($999/month) includes a high-performance website, SEO, Google Ads enablement, call tracking, CRM, and online service scheduling beyond Master's features.

Source
Fleetio: Are there add-ons available beyond the base plans?

Yes. Fleetio offers a Tools add-on starting at approximately $0.50 per piece per month, which requires a core Fleetio subscription and cannot be purchased standalone.

Source
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