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Scheduling · head to head

Amilia SmartRec vs Mindbody

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
Mindbody logo

Mindbody

Sports

Wellness business software & marketplace

From
$75/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; Mindbody pricing is expensive with frequent price increases over time
  • They diverge on capability: Amilia SmartRec covers Activity registration, Mindbody covers Appointment scheduling.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and Mindbody actually diverge.

Attributes where Amilia SmartRec and Mindbody differ
AttributeAmilia SmartRecMindbody
Starting price$99/month$75/month
Pricing modelPer month plus 1% of invoiced itemsUnknown
CategorySchedulingSports
FoundedUnknown2001

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Online store
  • Financial reporting
  • Bilingual interface

Only in Mindbody

  • Appointment scheduling
  • Class booking
  • Membership management
  • Marketing automation
  • Client management
  • Staff scheduling
  • Business analytics
  • ClassPass

Both cover

  • Point of sale

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot Mindbody
  • A community centre that needs one family account covering several children across different activitiesnot Mindbody
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot Mindbody
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot Mindbody

Mindbody

  • Spa managementnot Amilia SmartRec
  • Class schedulingnot Amilia SmartRec
  • Membership salesnot Amilia SmartRec
  • Client retentionnot Amilia SmartRec
  • Business growthnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

Mindbody

  • Pricing is expensive with frequent price increases over time
  • Essential features require paid add-ons increasing total cost significantly
  • Complex pricing model with multiple tiers makes cost comparison difficult

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

Mindbody

$75/month

No published plan breakdown. See the Mindbody review.

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose Mindbody if

  • You need appointment scheduling.
  • You work on Web, iOS, Android.
  • You also want class booking.
Mindbody review

Questions people ask

Is Amilia SmartRec or Mindbody better?
Neither clearly leads. Amilia SmartRec starts at $99/month and Mindbody at $75/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or Mindbody?
Amilia SmartRec starts at $99/month and Mindbody at $75/month.
Does Amilia SmartRec or Mindbody run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what Mindbody is typically brought in for.
What can Amilia SmartRec do that Mindbody cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking. Mindbody covers Appointment scheduling, Class booking, Membership management, Marketing automation. Both handle Point of sale.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Mindbody: What are Mindbody's pricing tiers?

Mindbody plans start at $159/month and include class scheduling and client data storage. The popular Ultimate Plus plan starts at $599/month. Entry-level pricing ranges from $75-$99/month depending on the plan selected.

Source
Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Mindbody: Does Mindbody have an API for third-party integrations?

Yes. Mindbody provides an open API with webhooks and multiple API types for integration. The platform integrates with 700+ partner solutions.

Source
Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

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