Bookedinvs
Setmore
Setmore: Free tier with far higher booking volume and per user pricing that is gentler on small teams
Bookedin
Appointment scheduling priced per calendar rather than per business
As of 31 August 2026, Bookedin has a free plan and paid plans start at $19/month. Straightforward online booking for small service businesses, with a free tier capped at 50 bookings a month. Softwr lists it under Scheduling. Bookedin is made by Coldwin Software Inc., available on Web, iOS, Android.
Overview
What Bookedin does
Bookedin is appointment scheduling software from Coldwin Software, aimed at small service businesses: barbers, tattoo studios, salons, tutors, therapists, pet groomers and independent consultants. It provides a public booking page, class and group scheduling, automated reminders by SMS and email, deposit and payment collection through Stripe, Square or PayPal, and native mobile apps for staff. The commercially important detail is the pricing unit. Bookedin charges per calendar, at around USD 24 per month for the Plus plan monthly or USD 19 billed annually, with Pro at about USD 39. For a single operator this is competitive. For a five-chair salon, five calendars at Plus is roughly USD 95 to 120 a month, which puts it above several competitors that charge per business with unlimited staff. The free plan is real but hard capped at 50 bookings a month across appointments and classes combined, so it functions as an extended trial for a genuinely tiny operation rather than a permanent home. The buyers are one to three person service businesses that want a booking link, reminders and deposits working the same day without configuration work. The trade-off is that Bookedin deliberately stays shallow: it is a scheduler with payments attached, not a salon management system, so inventory, commission, payroll and detailed client marketing are not there and you will eventually either accept manual work or migrate.
What people use it for
- A solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system
- A barber shop with two chairs that wants an Instagram booking link and automated SMS reminders running by the end of the day
- A tutor running both one-to-one sessions and small group classes from the same booking page
- A pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrives
Related searches
The honest half
Where it falls short
Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about Bookedin.
- Pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
- The free plan stops at 50 bookings a month across appointments and classes together, which a modestly busy single operator exceeds in a fortnight, making it an extended trial rather than a usable free tier.
- It is a scheduler, not a business system: there is no inventory, commission tracking, payroll or point of sale, so growing businesses hit a wall and face a migration to a salon or clinic platform.
- Payments run through Stripe, Square or PayPal, so you carry their processing fees on top of the subscription and get no negotiated rate from the vendor.
- Client marketing is limited to reminders and basic notifications, with none of the campaign, loyalty or rebooking automation that competitors in the salon space treat as core.
Cross-shopped
What people choose instead of Bookedin
Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.
- BookedinvsSquare Appointments
Square Appointments: Better when you also need point of sale and card processing from one vendor
- BookedinvsSimplyBook.me
SimplyBook.me: More configurable booking flows and a wider set of paid modules for the same kind of business
Pricing
What Bookedin costs
Taken from the vendor's own pricing page. Prices move, so check before you buy.
Free
Free
- 50 bookings per month total
- One booking page
- Appointment and class scheduling
- Website and social booking links
- Bookedin branding on the booking page
Plus
$19 /mo
- Per calendar, billed annually; about USD 24 billed monthly
- Unlimited bookings
- SMS and email reminders
- Payments and deposits via Stripe, Square or PayPal
- Custom booking forms
Pro
$39 /mo
- Per calendar per month
- Everything in Plus
- Advanced customisation and branding
- Reporting
- Priority support
Enterprise
On request
- Quoted pricing for multi-location businesses
- Dedicated support
- Consolidated management across sites
Capabilities
Features
Per calendar pricing
Each staff member or resource needs its own paid calendar
Public booking page
Hosted booking site with service list, duration and buffer settings
Reminders
Automated SMS and email reminders to reduce no-shows
Deposits and payments
Collect deposits or full payment via Stripe, Square or PayPal at booking
Class scheduling
Group sessions and classes with capacity limits
Free tier
50 bookings per month across appointments and classes
Mobile apps
Native iOS and Android apps for staff calendar management
Booking forms
Custom intake questions attached to a service
Answered, with sources
Questions people ask
Each answer names the page it came from, so you can check it rather than take our word for it.
How much is Bookedin for a team?
Charged per calendar. Plus is about USD 19 per calendar billed annually or 24 monthly, and Pro about 39, so a five-person team on Plus is roughly USD 95 to 120 a month.
Is the free plan usable long term?
Only for very low volume. It caps at 50 bookings per month across appointments and classes combined.
Does it take payments?
Yes, deposits or full payment at booking through Stripe, Square or PayPal, with those processors fees applying on top of your subscription.
Who makes it?
Coldwin Software Inc., a Canadian company that has run the product since 2010.
Keep looking
Where to go from Bookedin
- Bookedin alternativesEvery product people weigh against it
- Bookedin pricingPlans, floors and what the tiers exclude
- Bookedin badgesWhich rules it meets, and the figure behind each
- All Scheduling softwareThe full category
- Best Scheduling softwareThe shortlist, and how it was cut
Best Scheduling software for
Compare Bookedin with
- Setmore
- SimplyBook.me
- Square Appointments
- 10to8
- Picktime
- Zcal
- Calendly
- Appointlet
- iClassPro
- Motion
- Amilia SmartRec
- Sawyer
- Zeeg
- Zenoti
- SimplyBook.me
- Square Appointments
- 10to8
- Zcal
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Softwr does not host reviews and shows no star rating for Bookedin, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.
More on Bookedin
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Put it head to head with anything we hold
Bookedin badge
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Best Scheduling software alternatives
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Per month plus 1% of invoiced items