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Nonprofits · head to head

Trello for Nonprofits vs Wild Apricot

Trello for Nonprofits logo

Trello for Nonprofits

Nonprofits

Simple project management for nonprofits

From
Free
Rated
-
Full reviewWebsite
Wild Apricot logo

Wild Apricot

Nonprofits

Membership management for small associations and clubs

From
$60/month
Rated
-
Full reviewWebsite

The short version

  • Only Trello for Nonprofits has a free tier, so it costs nothing to try first.
  • Each has a real cost: Trello for Nonprofits free plan limited to 10 collaborators per Workspace, which restricts larger team usage; Wild Apricot the website builder is dated and constrained, and organisations that care about their public site usually end up running a separate site alongside it
  • They diverge on capability: Trello for Nonprofits covers Kanban boards, Wild Apricot covers Member database.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Trello for Nonprofits and Wild Apricot actually diverge.

Attributes where Trello for Nonprofits and Wild Apricot differ
AttributeTrello for NonprofitsWild Apricot
Starting priceFree$60/month
Pricing modelsubscriptionPer month by contact count
Free tierYesNo
Founded2011Unknown

Identical on both: platforms (Web, IOS, Android), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Trello for Nonprofits

  • Kanban boards
  • Card management
  • Team collaboration
  • Integrations
  • Labels and checklists
  • Slack
  • Google Drive
  • Zapier

Only in Wild Apricot

  • Member database
  • Automated renewals
  • Event registration
  • Website builder
  • Online payments
  • Email and newsletters

What people use each for

The jobs each tool is most often brought in to do.

Trello for Nonprofits

  • Project management and team collaboration for nonprofit organizationsnot Wild Apricot

Wild Apricot

  • Small associations and clubs replacing a spreadsheet and a separate websitenot Trello for Nonprofits
  • Volunteer-run organisations needing unlimited administrators without per-seat costnot Trello for Nonprofits
  • Professional bodies handling dues renewals and a member directorynot Trello for Nonprofits
  • Groups running paid events for members alongside membership subscriptionsnot Trello for Nonprofits

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Trello for Nonprofits

  • Free plan limited to 10 collaborators per Workspace, which restricts larger team usage
  • Pricing shown is per-user monthly subscription; total cost grows with team size

Wild Apricot

  • The website builder is dated and constrained, and organisations that care about their public site usually end up running a separate site alongside it
  • Pricing by contact count means lapsed members and non-member contacts push you into a higher tier unless the database is actively pruned
  • Every module is adequate rather than good, so any organisation with a serious need in one area will outgrow that part first
  • Reporting is basic, and detailed membership analysis generally means exporting to a spreadsheet
  • Migration away is painful once the website, database and event history all live inside it

Pricing, plan by plan

Trello for Nonprofits

Free
  • FreeFree
    • Up to 10 collaborators per Workspace
    • Unlimited cards
    • Up to 10 boards
  • Standard$5/month
    • Annual billing; $6 USD per user per month with monthly billing
    • AI features
    • Unlimited boards
  • Premium$10/month
    • Annual billing; $12.50 USD per user per month with monthly billing
    • Multiple views (Calendar, Timeline, Table, Dashboard, Map)
    • Unlimited command runs
  • Enterprise$17.5/month
    • Billed annually at $210 per user per year
    • Unlimited Workspaces
    • Organization-wide permissions

Wild Apricot

$60/month
  • Group$60/month
    • Up to 100 contacts
    • Member database
    • Website
  • Community$150/month
    • Up to 500 contacts
    • All Group features
    • More storage
  • Association$290/month
    • Up to 2,000 contacts
    • All Community features
    • Priority support
  • Enterprise$undefined/month
    • 5,000 contacts and above
    • Dedicated support
    • Custom arrangements

Which should you pick?

Choose Trello for Nonprofits if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, IOS, Android.
  • You also want card management.
Trello for Nonprofits review

Choose Wild Apricot if

  • You need member database.
  • You work on Web, iOS, Android.
  • You also want automated renewals.
Wild Apricot review

Questions people ask

Is Trello for Nonprofits or Wild Apricot better?
Neither clearly leads. Trello for Nonprofits starts at Free and Wild Apricot at $60/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Trello for Nonprofits or Wild Apricot?
Trello for Nonprofits has a free tier; the other does not. Paid plans start at Free for Trello for Nonprofits and $60/month for Wild Apricot.
Does Trello for Nonprofits or Wild Apricot run on more platforms?
Trello for Nonprofits runs on Web, IOS, Android. Wild Apricot runs on Web, iOS, Android.
Can I use Trello for Nonprofits for free?
Yes. Trello for Nonprofits has a free tier, so you can try it without paying. Wild Apricot starts at $60/month.
What is Trello for Nonprofits best used for?
Trello for Nonprofits is most often used for project management and team collaboration for nonprofit organizations. Of those, project management and team collaboration for nonprofit organizations is not what Wild Apricot is typically brought in for.
What can Trello for Nonprofits do that Wild Apricot cannot?
Trello for Nonprofits covers Kanban boards, Card management, Team collaboration, Integrations. Wild Apricot covers Member database, Automated renewals, Event registration, Website builder.

Answered from the vendors’ own pages

Trello for Nonprofits: How much does Trello Standard plan cost?

Trello Standard costs $5 USD per user per month with annual billing, or $6 USD per user per month with monthly billing. Standard includes AI features, unlimited boards, custom fields, card mirroring, and 1,000 workspace command runs monthly.

Source
Wild Apricot: How is Wild Apricot priced?

By contact count, not by staff seat, starting at 60 USD a month for up to 100 contacts. Unlimited administrators is the practical benefit for volunteer-run organisations.

Trello for Nonprofits: What is the difference between Trello Premium and Enterprise plans?

Premium ($10 per user per month annually, $12.50 monthly) includes multiple views, unlimited command runs, and admin controls. Enterprise ($17.50 per user per month or $210 annually) adds unlimited Workspaces, organization-wide permissions, multi-board guests, Atlassian Guard Standard, and 24/7 Enterprise Admin support.

Source
Wild Apricot: Do lapsed members count toward the limit?

Contacts count, which includes records beyond current paying members. Pruning the database matters, because tier boundaries are the main cause of unexpected cost increases.

Trello for Nonprofits: What is included in Trello Free plan?

Trello Free includes unlimited cards, up to 10 boards, up to 10 collaborators per Workspace, Inbox, unlimited Power-Ups, assignees, due dates, mobile apps, and two-factor authentication. No payment required.

Source
Wild Apricot: Is the website builder any good?

It is functional and dated. Organisations that care about their public web presence commonly run a separate site and use Wild Apricot for the member-only area.

Wild Apricot: Can it handle fundraising?

Basic donation collection, yes. Organisations whose main activity is fundraising rather than membership are better served by a donor management platform.

Wild Apricot: When do organisations outgrow it?

Usually at a few thousand members, or earlier if one area — events, fundraising or the website — becomes central to the organisation rather than incidental.

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