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Sales Enablement · head to head

Proposify vs Quoter

Proposify logo

Proposify

Sales Enablement

Proposal Software That Closes Deals

From
$19/month
Rated
-
Full reviewWebsite
Quoter logo

Quoter

Proposals

MSP quoting and proposal software from ScalePad, priced by published quote volume rather than by seat

From
$299/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Proposify document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond; Quoter published quote volume is capped at 75, 150 or 250 per month depending on plan, so a high-volume, low-value quoting business pays for an upgrade it does not need in users or features.
  • They diverge on capability: Proposify covers Proposal templates, Quoter covers Distributor pricing feeds.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Proposify and Quoter actually diverge.

Attributes where Proposify and Quoter differ
AttributeProposifyQuoter
Starting price$19/month$299/month
Pricing modelsubscriptionPer month by published quote volume
CategorySales EnablementProposals
Founded2013Unknown

Identical on both: free tier (No), platforms (Web), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Proposify

  • Proposal templates
  • Content library
  • Electronic signatures
  • Analytics
  • Interactive pricing
  • Salesforce
  • HubSpot
  • Pipedrive

Only in Quoter

  • Distributor pricing feeds
  • Unlimited users on every plan
  • Interactive online quotes
  • PSA and accounting sync
  • Templates and approval rules
  • Recurring and one-off pricing in one quote

What people use each for

The jobs each tool is most often brought in to do.

Proposify

  • Document proposal and template managementnot Quoter
  • Sales document tracking and managementnot Quoter
  • Team collaboration on proposalsnot Quoter

Quoter

  • An MSP whose engineers and account managers all need to issue quotes without paying for a seat eachnot Proposify
  • Quoting hardware from distributor catalogues alongside a monthly managed services contract in one documentnot Proposify
  • Making accepted quotes land in ConnectWise or Autotask as orders without anybody retyping line itemsnot Proposify
  • Telecom or IT agents who need current distributor cost and margin visible while building the quotenot Proposify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Proposify

  • Document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond
  • The Business plan's overage rate of $0.75 per send is higher than either cheaper plan despite starting at $3,900 a year
  • Document analytics, integrations and custom fields all require the Team plan at $49 per user per month
  • API access and SSO are Business only
  • The Basic plan includes a single collaborator seat

Quoter

  • Published quote volume is capped at 75, 150 or 250 per month depending on plan, so a high-volume, low-value quoting business pays for an upgrade it does not need in users or features.
  • Once the monthly cap is reached, new quotes cannot be published until the reset or an upgrade, which is a hard stop in the middle of a sales month rather than an overage charge.
  • The product is built around MSP and IT reseller workflows, so a consultancy or agency writing narrative proposals gets a poor fit and a lot of unused configuration.
  • It is now one product in the ScalePad suite, so roadmap attention and commercial packaging follow the wider suite strategy rather than the standalone quoting product it used to be.
  • Document design flexibility is limited compared with proposal-first tools, so marketing teams that care about a branded, richly laid out proposal will find the output constrained.

Pricing, plan by plan

Proposify

$19/month
  • Basic$19/month
    • 10 document sends per month
    • Annual billing (monthly billing: $29/month)
    • Overage: $0.50 per send
  • Team$41/month
    • 30 document sends per month
    • Annual billing (quarterly billing: $49/month)
    • Overage: $0.30 per send
  • Business$3900/year
    • 75 document sends per month
    • Custom pricing (starts at $3,900/year)
    • Overage: $0.75 per send
  • Enterprise$null/month
    • Custom pricing and send limits

Quoter

$299/month
  • Standard$299/month
    • Unlimited users
    • 75 published quotes per month
    • Templates and online acceptance
  • Pro$449/month
    • Unlimited users
    • 150 published quotes per month
    • Approval workflows
  • Enterprise$599/month
    • Unlimited users
    • 250 published quotes per month
    • Advanced controls

Which should you pick?

Choose Proposify if

  • You need proposal templates.
  • You also want content library.
Proposify review

Choose Quoter if

  • You need distributor pricing feeds.
  • You also want unlimited users on every plan.
Quoter review

Questions people ask

Is Proposify or Quoter better?
Neither clearly leads. Proposify starts at $19/month and Quoter at $299/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Proposify or Quoter?
Proposify starts at $19/month and Quoter at $299/month.
Does Proposify or Quoter run on more platforms?
Both run on Web, so platform support will not decide this one for you.
What is Proposify best used for?
Proposify is most often used for document proposal and template management, sales document tracking and management, team collaboration on proposals. Of those, document proposal and template management and sales document tracking and management are not what Quoter is typically brought in for.
What can Proposify do that Quoter cannot?
Proposify covers Proposal templates, Content library, Electronic signatures, Analytics. Quoter covers Distributor pricing feeds, Unlimited users on every plan, Interactive online quotes, PSA and accounting sync.

Answered from the vendors’ own pages

Proposify: How much does Proposify cost?

Proposify Basic plan costs $19/user/month (annual) or $29/user/month (monthly). Team plan is $41/user/month (annual) or $49/user/month (quarterly). Business starts at $3,900/year with custom pricing for Enterprise. All prices in USD.

Source
Quoter: Does the price really include unlimited users?

Yes. All three plans include unlimited users; the metered resource is how many quotes you publish each month.

Proposify: What document send limits does each plan include?

Basic includes 10 monthly sends ($0.50 per overage), Team includes 30 monthly sends ($0.30 per overage), and Business includes 75 monthly sends ($0.75 per overage). Enterprise has custom limits.

Source
Quoter: What happens if I exceed my monthly quote limit?

You can still draft quotes and publish revisions to existing quotes, but new published quotes resume at the monthly reset or after an upgrade.

Proposify: Does Proposify offer a free trial?

Yes, Proposify offers a 14-day free trial on the Team plan features with no credit card required.

Source
Quoter: Is it only for MSPs?

It is designed for MSPs and IT resellers. It works for other resellers, but the distributor feeds and PSA integrations are the reason to buy it.

Proposify: How much do I save with annual billing?

Annual billing offers significant discounts compared to monthly options. For example, Basic plan saves up to 4 months of fees per year when billed annually versus monthly.

Source
Quoter: Who owns Quoter now?

ScalePad. It is sold as ScalePad Quoter alongside Lifecycle Manager, Backup Radar, ControlMap and Cognition360.

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