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Proposals · head to head

Paperbell vs Proposify

Paperbell logo

Paperbell

Proposals

Packaged offer, contract, scheduling and payment flow built for coaches selling sessions rather than projects

From
On request
Rated
-
Full reviewWebsite
Proposify logo

Proposify

Sales Enablement

Proposal Software That Closes Deals

From
$19/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Paperbell it only models packaged session based work, so anyone selling project scoped deliverables will find the proposal side too rigid to use.; Proposify document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond
  • They diverge on capability: Paperbell covers Package based offers, Proposify covers Proposal templates.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Paperbell and Proposify actually diverge.

Attributes where Paperbell and Proposify differ
AttributePaperbellProposify
Starting priceOn request$19/month
Pricing modelquotesubscription
CategoryProposalsSales Enablement
FoundedUnknown2013

Identical on both: free tier (No), platforms (Web), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Paperbell

  • Package based offers
  • Contract signature
  • Payment plans
  • Session counting
  • Scheduling
  • Intake questionnaires
  • Client portal

Only in Proposify

  • Proposal templates
  • Content library
  • Electronic signatures
  • Analytics
  • Interactive pricing
  • Salesforce
  • HubSpot
  • Pipedrive

What people use each for

The jobs each tool is most often brought in to do.

Paperbell

  • A coach selling a fixed six session package who is currently using three separate tools to sell itnot Proposify
  • Replacing a scheduling subscription, an e signature subscription and an invoicing tool with one accountnot Proposify
  • Selling coaching packages on instalments where remaining sessions must be tracked against paymentnot Proposify
  • A therapist or consultant who needs an intake questionnaire attached to the purchase rather than emailed afterwardsnot Proposify

Proposify

  • Document proposal and template managementnot Paperbell
  • Sales document tracking and managementnot Paperbell
  • Team collaboration on proposalsnot Paperbell

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Paperbell

  • It only models packaged session based work, so anyone selling project scoped deliverables will find the proposal side too rigid to use.
  • There is no time tracking, project management or task system, so any work between sessions is managed somewhere else entirely.
  • Payments run through a third party gateway, so the card processing fee applies on top of the subscription and is easy to leave out of a comparison.
  • The flat account price is attractive at scale but poor value for a coach with two or three clients, who is subsidising capacity they do not use.
  • Customisation of the client facing pages is limited, so a coach with a strong brand will find the purchase flow looks like every other Paperbell account.

Proposify

  • Document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond
  • The Business plan's overage rate of $0.75 per send is higher than either cheaper plan despite starting at $3,900 a year
  • Document analytics, integrations and custom fields all require the Team plan at $49 per user per month
  • API access and SSO are Business only
  • The Basic plan includes a single collaborator seat

Pricing, plan by plan

Paperbell

On request
  • Paperbell$undefined/year
    • Unlimited clients on a flat account price
    • Packages with contract, payment and scheduling
    • Payment plans and subscriptions

Proposify

$19/month
  • Basic$19/month
    • 10 document sends per month
    • Annual billing (monthly billing: $29/month)
    • Overage: $0.50 per send
  • Team$41/month
    • 30 document sends per month
    • Annual billing (quarterly billing: $49/month)
    • Overage: $0.30 per send
  • Business$3900/year
    • 75 document sends per month
    • Custom pricing (starts at $3,900/year)
    • Overage: $0.75 per send
  • Enterprise$null/month
    • Custom pricing and send limits

Which should you pick?

Choose Paperbell if

  • You need package based offers.
  • You also want contract signature.
Paperbell review

Choose Proposify if

  • You need proposal templates.
  • You also want content library.
Proposify review

Questions people ask

Is Paperbell or Proposify better?
Neither clearly leads. Paperbell starts at On request and Proposify at $19/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Paperbell or Proposify?
Paperbell starts at On request and Proposify at $19/month.
Does Paperbell or Proposify run on more platforms?
Both run on Web, so platform support will not decide this one for you.
What is Paperbell best used for?
Paperbell is most often used for a coach selling a fixed six session package who is currently using three separate tools to sell it, replacing a scheduling subscription, an e signature subscription and an invoicing tool with one account, selling coaching packages on instalments where remaining sessions must be tracked against payment, a therapist or consultant who needs an intake questionnaire attached to the purchase rather than emailed afterwards. Of those, a coach selling a fixed six session package who is currently using three separate tools to sell it and replacing a scheduling subscription, an e signature subscription and an invoicing tool with one account are not what Proposify is typically brought in for.
What can Paperbell do that Proposify cannot?
Paperbell covers Package based offers, Contract signature, Payment plans, Session counting. Proposify covers Proposal templates, Content library, Electronic signatures, Analytics.

Answered from the vendors’ own pages

Paperbell: Is it priced per client?

No. It is a flat account price with unlimited clients, which is unusual in this category and is the main economic argument for it.

Proposify: How much does Proposify cost?

Proposify Basic plan costs $19/user/month (annual) or $29/user/month (monthly). Team plan is $41/user/month (annual) or $49/user/month (quarterly). Business starts at $3,900/year with custom pricing for Enterprise. All prices in USD.

Source
Paperbell: Does it take a cut of my payments?

The card processor takes its standard fee. Confirm the current subscription price with the vendor and model the processing fee separately.

Proposify: What document send limits does each plan include?

Basic includes 10 monthly sends ($0.50 per overage), Team includes 30 monthly sends ($0.30 per overage), and Business includes 75 monthly sends ($0.75 per overage). Enterprise has custom limits.

Source
Paperbell: Can I use it for project work?

Not well. It is built around packages of sessions, and project scoped proposals do not fit that shape.

Proposify: Does Proposify offer a free trial?

Yes, Proposify offers a 14-day free trial on the Team plan features with no credit card required.

Source
Paperbell: Do I still need a scheduling tool?

No. Scheduling is built in, and replacing a separate scheduling subscription is part of the cost case.

Proposify: How much do I save with annual billing?

Annual billing offers significant discounts compared to monthly options. For example, Basic plan saves up to 4 months of fees per year when billed annually versus monthly.

Source
Paperbell: Can I brand the client pages?

Only lightly. Deep brand customisation is not available.

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