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Software · head to head

Google Workspace vs Podio

Google Workspace logo

Google Workspace

Software

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite
Podio logo

Podio

Software

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Google Workspace covers Gmail business email, Podio covers Workspaces.

Where they differ

Only the attributes on which Google Workspace and Podio actually diverge.

Attributes where Google Workspace and Podio differ
AttributeGoogle WorkspacePodio
Starting price€3.4/monthOn request
Pricing modelsubscriptionfreemium
PlatformsWebWeb, Ios, Android
Founded20062009

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Google Drive
  • Zapier
  • SSL

Both cover

  • Slack
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and calendar managementnot Podio
  • Collaborative document editingnot Podio
  • Video conferencing and meetingsnot Podio
  • Secure document storage and sharingnot Podio

Podio

  • Building custom workspaces and apps without codenot Google Workspace
  • Project and task management for a small teamnot Google Workspace
  • Client collaboration with external users on the paid plansnot Google Workspace
  • Simple workflow automation between appsnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Google Workspace or Podio better?
Neither clearly leads. Google Workspace starts at €3.4/month and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or Podio?
Google Workspace starts at €3.4/month and Podio at On request.
Does Google Workspace or Podio run on more platforms?
Google Workspace runs on Web. Podio runs on Web, Ios, Android.
What is Google Workspace best used for?
Google Workspace is most often used for business email and calendar management, collaborative document editing, video conferencing and meetings, secure document storage and sharing. Of those, business email and calendar management and collaborative document editing are not what Podio is typically brought in for.
What can Google Workspace do that Podio cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, Dropbox.
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Related pages

More on Google Workspace

More on Podio

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