Is Hubstaff or Tana better?

Neither clearly leads. Hubstaff starts at $5.99/month and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.

Which is cheaper, Hubstaff or Tana?

Tana has a free tier; the other does not. Paid plans start at $5.99/month for Hubstaff and Free for Tana.

Does Hubstaff or Tana run on more platforms?

Hubstaff runs on Web, IOS, Android, MacOS, Windows. Tana runs on Web, Desktop.

Can I use Tana for free?

Yes. Tana has a free tier, so you can try it without paying. Hubstaff starts at $5.99/month.

What is Hubstaff best used for?

Hubstaff is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Tana is typically brought in for.

What can Hubstaff do that Tana cannot?

Hubstaff covers Time tracking with timer, Activity monitoring, GPS location tracking, Screenshots. Tana covers Outliner interface, Supertags, Live queries, AI integration.

Productivity · head to head

Hubstaff vs Tana

Hubstaff

Productivity

Time tracking and team management for remote teams

From: $5.99/month
Rated: -

Full review Website

Tana

Productivity

The everything app for your personal workspace

From: Free
Rated: -

Full review Website

The short version

Only Tana has a free tier, so it costs nothing to try first.
Each has a real cost: Hubstaff no pricing amounts published on pricing page; specific dollar amounts for plans not disclosed; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
They diverge on capability: Hubstaff covers Time tracking with timer, Tana covers Outliner interface.
Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Hubstaff and Tana actually diverge.

Attributes where Hubstaff and Tana differ
Attribute	Hubstaff	Tana
Starting price	$5.99/month	Free
Free tier	No	Yes
Platforms	Web, IOS, Android, MacOS, Windows	Web, Desktop
Founded	2012	2020

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Hubstaff

Time tracking with timer
Activity monitoring
GPS location tracking
Screenshots
Reports and analytics
Invoicing
Team management
Mobile apps

Only in Tana

Outliner interface
Supertags
Live queries
AI integration
Graph views
Email capture
API
Zapier

What people use each for

The jobs each tool is most often brought in to do.

Hubstaff

Productivitynot Tana
Collaborationnot Tana
Task managementnot Tana
Organizationnot Tana

Tana

Structured note taking with a graph based supertag data modelnot Hubstaff
Automatic meeting capture with AI transcripts and summariesnot Hubstaff
Turning notes into queryable structured databasesnot Hubstaff

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Hubstaff

No pricing amounts published on pricing page; specific dollar amounts for plans not disclosed
Per-seat pricing structure means users charged per team member regardless of active tracking use
Billing model includes prorated charges on annual plans but full rates for new monthly users, creating potential cost complications

Tana

The free plan hosts only 5 meetings a month with AI transcripts and summaries
The free plan connects only 1 calendar and allows 50 AI queries
Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
Max is $120 per user per month at standard price, with $80 shown as an early bird rate
Integrations and full MCP require the Pro plan
Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
The Business plan is custom priced, billed yearly and has no published rate
The free trial runs 30 days

Pricing, plan by plan

Hubstaff

$5.99/month

FreeFree
- Basic time tracking
- Limited to 1 user
- Basic reports
Starter$5.99/month
- Time tracking
- Team management
- Reports
Pro$9.99/month
- Everything in Starter
- GPS tracking
- Activity monitoring

Tana

Free

FreeFree
- 5 hosted meetings monthly with AI transcripts
- 1 calendar connection
- 50 AI queries
Pro$20/month
- Early bird pricing (regular $30/month)
- Unlimited hosted meetings
- Botless meeting agent for Zoom, Teams, Google Meet
Max$80/month
- Early bird pricing (regular $120/month)
- 5x more AI than Pro plan
- Dedicated support and onboarding
Business$null/year
- Custom pricing (billed yearly)
- SAML SSO and advanced security controls
- Designated customer success manager

Which should you pick?

Choose Hubstaff if

You need time tracking with timer.
You work on Web, IOS, Android, MacOS, Windows.
You also want activity monitoring.

Hubstaff review

Choose Tana if

You need outliner interface.
You want to start without paying.
You work on Web, Desktop.
You also want supertags.

Tana review

Questions people ask

Is Hubstaff or Tana better?: Neither clearly leads. Hubstaff starts at $5.99/month and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Hubstaff or Tana?: Tana has a free tier; the other does not. Paid plans start at $5.99/month for Hubstaff and Free for Tana.
Does Hubstaff or Tana run on more platforms?: Hubstaff runs on Web, IOS, Android, MacOS, Windows. Tana runs on Web, Desktop.
Can I use Tana for free?: Yes. Tana has a free tier, so you can try it without paying. Hubstaff starts at $5.99/month.
What is Hubstaff best used for?: Hubstaff is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Tana is typically brought in for.
What can Hubstaff do that Tana cannot?: Hubstaff covers Time tracking with timer, Activity monitoring, GPS location tracking, Screenshots. Tana covers Outliner interface, Supertags, Live queries, AI integration.

Answered from the vendors’ own pages

Hubstaff: How much does Hubstaff cost?

Specific pricing amounts are not published on the pricing page. Hubstaff offers monthly and annual billing options with a per-seat pricing structure, a 30-day money-back guarantee on paid plans, and a 14-day free trial with no credit card required.

Source

Tana: What is Tana's cheapest paid plan?

Tana Pro starts at $20/month with early bird pricing (regular $30/month) per user, offering unlimited hosted meetings and AI transcripts.

Source

Hubstaff: Is there a free trial for Hubstaff?

Hubstaff offers a free 14-day trial with no credit card required, plus a 30-day money-back guarantee on paid plans excluding the free trial period.

Source

Tana: Does Tana offer a free trial?

Yes, Tana provides a 30-day free trial with no credit card required, plus a 60-day refund window for yearly plan subscribers.

Source

Hubstaff: How does Hubstaff billing work when adding team members mid-cycle?

For annual plans, Hubstaff prorates charges when adding seats mid-cycle. For monthly plans, full rates apply for new users with no prorating offered.

Source

Tana: What is the difference between Tana Pro and Max plans?

Max provides 5x more AI than Pro ($80/month early bird or $120 regular), dedicated support, onboarding, and unlimited agents and skills.

Source

Hubstaff: Can Hubstaff plans be canceled anytime?

Plans can be canceled anytime by contacting support or archiving the associated organization. Users removed from monthly plans do not receive prorated refunds.

Source

Hubstaff vs Tana

Hubstaff

Tana

The short version

Where they differ

What each one covers

Only in Hubstaff

Only in Tana

What people use each for

Hubstaff

Tana

Where each one falls short

Hubstaff

Tana

Pricing, plan by plan

Hubstaff

Tana

Which should you pick?

Choose Hubstaff if

Choose Tana if

Questions people ask

Answered from the vendors’ own pages

Related pages

More on Hubstaff

More on Tana

Keep looking

Other head to heads