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Software · head to head

Hubstaff vs Tana

Hubstaff logo

Hubstaff

Software

Time tracking and team management for remote teams

From
$5.99/month
Rated
-
Full reviewWebsite
Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Hubstaff billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Hubstaff covers Time tracking with timer, Tana covers Outliner interface.

Where they differ

Only the attributes on which Hubstaff and Tana actually diverge.

Attributes where Hubstaff and Tana differ
AttributeHubstaffTana
Starting price$5.99/monthFree
Pricing modelsubscriptionfreemium
Free tierNoYes
PlatformsWeb, IOS, Android, MacOS, WindowsWeb, Desktop
Founded20122020

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Hubstaff

  • Time tracking with timer
  • Activity monitoring
  • GPS location tracking
  • Screenshots
  • Reports and analytics
  • Invoicing
  • Team management
  • Mobile apps

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Hubstaff

  • Productivitynot Tana
  • Collaborationnot Tana
  • Task managementnot Tana
  • Organizationnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Hubstaff
  • Automatic meeting capture with AI transcripts and summariesnot Hubstaff
  • Turning notes into queryable structured databasesnot Hubstaff

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Hubstaff

  • Billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Hubstaff

$5.99/month
  • FreeFree
    • Basic time tracking
    • Limited to 1 user
    • Basic reports
  • Starter$5.99/month
    • Time tracking
    • Team management
    • Reports
  • Pro$9.99/month
    • Everything in Starter
    • GPS tracking
    • Activity monitoring

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Hubstaff if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Hubstaff review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Hubstaff or Tana better?
Neither clearly leads. Hubstaff starts at $5.99/month and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Hubstaff or Tana?
Tana has a free tier; the other does not. Paid plans start at $5.99/month for Hubstaff and Free for Tana.
Does Hubstaff or Tana run on more platforms?
Hubstaff runs on Web, IOS, Android, MacOS, Windows. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. Hubstaff starts at $5.99/month.
What is Hubstaff best used for?
Hubstaff is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Tana is typically brought in for.
What can Hubstaff do that Tana cannot?
Hubstaff covers Time tracking with timer, Activity monitoring, GPS location tracking, Screenshots. Tana covers Outliner interface, Supertags, Live queries, AI integration.
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