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Productivity · head to head

Tana vs Todoist

Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Tana covers Outliner interface, Todoist covers Natural language input.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Tana and Todoist actually diverge.

Attributes where Tana and Todoist differ
AttributeTanaTodoist
Pricing modelsubscriptionUnknown
PlatformsWeb, DesktopWeb, iOS, Android, macOS, Windows
Founded20202007

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • SSO

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Both cover

  • Zapier
  • 2FA
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Tana

  • Structured note taking with a graph based supertag data modelnot Todoist
  • Automatic meeting capture with AI transcripts and summariesnot Todoist
  • Turning notes into queryable structured databasesnot Todoist

Todoist

  • Personal task managementnot Tana
  • Team project coordinationnot Tana
  • Goal trackingnot Tana
  • Habit buildingnot Tana
  • Daily planningnot Tana

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Tana

Free
  • FreeFree
    • 5 hosted meetings monthly with AI transcripts
    • 1 calendar connection
    • 50 AI queries
  • Pro$20/month
    • Early bird pricing (regular $30/month)
    • Unlimited hosted meetings
    • Botless meeting agent for Zoom, Teams, Google Meet
  • Max$80/month
    • Early bird pricing (regular $120/month)
    • 5x more AI than Pro plan
    • Dedicated support and onboarding
  • Business$null/year
    • Custom pricing (billed yearly)
    • SAML SSO and advanced security controls
    • Designated customer success manager

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Tana or Todoist better?
Neither clearly leads. Tana starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Tana or Todoist?
Tana starts at Free and Todoist at Free.
Does Tana or Todoist run on more platforms?
Tana runs on Web, Desktop. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Tana for free?
Both have a free tier, so you can try either at no cost before committing.
What is Tana best used for?
Tana is most often used for structured note taking with a graph based supertag data model, automatic meeting capture with ai transcripts and summaries, turning notes into queryable structured databases. Of those, structured note taking with a graph based supertag data model and automatic meeting capture with ai transcripts and summaries are not what Todoist is typically brought in for.
What can Tana do that Todoist cannot?
Tana covers Outliner interface, Supertags, Live queries, AI integration. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Both handle Zapier, 2FA, Cloud deployment.

Answered from the vendors’ own pages

Tana: What is Tana's cheapest paid plan?

Tana Pro starts at $20/month with early bird pricing (regular $30/month) per user, offering unlimited hosted meetings and AI transcripts.

Source
Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Tana: Does Tana offer a free trial?

Yes, Tana provides a 30-day free trial with no credit card required, plus a 60-day refund window for yearly plan subscribers.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Tana: What is the difference between Tana Pro and Max plans?

Max provides 5x more AI than Pro ($80/month early bird or $120 regular), dedicated support, onboarding, and unlimited agents and skills.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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