Softwr

Productivity · head to head

Microsoft 365 vs Tana

M

Microsoft 365

Productivity

Productivity apps with built-in AI, security and cloud storage in one plan

From
Free
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Microsoft 365 free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries

Where they differ

Only the attributes on which Microsoft 365 and Tana actually diverge.

Attributes where Microsoft 365 and Tana differ
AttributeMicrosoft 365Tana
PlatformsWebWeb, Desktop
FoundedUnknown2020

Identical on both: starting price (Free), pricing model (freemium), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft 365

Nothing recorded that Tana does not also cover.

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Microsoft 365

No use cases recorded yet. See the Microsoft 365 review.

Tana

  • Structured note taking with a graph based supertag data modelnot Microsoft 365
  • Automatic meeting capture with AI transcripts and summariesnot Microsoft 365
  • Turning notes into queryable structured databasesnot Microsoft 365

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft 365

  • Free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB
  • Family plan tops out at 6 people and AI features cannot be shared across family members even on paid plans

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Microsoft 365

Free

No published plan breakdown. See the Microsoft 365 review.

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Microsoft 365 if

  • You want to start without paying.
Microsoft 365 review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Microsoft 365 or Tana better?
Neither clearly leads. Microsoft 365 starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft 365 or Tana?
Microsoft 365 starts at Free and Tana at Free.
Does Microsoft 365 or Tana run on more platforms?
Microsoft 365 runs on Web. Tana runs on Web, Desktop.
Can I use Microsoft 365 for free?
Both have a free tier, so you can try either at no cost before committing.
What can Microsoft 365 do that Tana cannot?
Tana covers Outliner interface, Supertags, Live queries, AI integration.
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Related pages

More on Microsoft 365

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