Softwr

Productivity · head to head

Reflect vs Tana

Reflect logo

Reflect

Productivity

Fast networked note-taking with AI

From
$10/month
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Reflect no free tier or free plan option; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Reflect covers Bidirectional links, Tana covers Outliner interface.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Reflect and Tana actually diverge.

Attributes where Reflect and Tana differ
AttributeReflectTana
Starting price$10/monthFree
Pricing modelUnknownsubscription
Free tierNoYes
PlatformsWeb, macOS, Windows, iOSWeb, Desktop

Identical on both: user rating (Not yet rated), category (Productivity), founded (2020).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Reflect

  • Bidirectional links
  • End-to-end encryption
  • AI assistant
  • Instant sync
  • Daily notes
  • Chrome extension
  • Calendar sync
  • Kindle highlights

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Cloud deployment
  • Web support
  • Desktop support
  • English language support

What people use each for

The jobs each tool is most often brought in to do.

Reflect

  • Productivitynot Tana
  • Collaborationnot Tana
  • Task managementnot Tana
  • Organizationnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Reflect
  • Automatic meeting capture with AI transcripts and summariesnot Reflect
  • Turning notes into queryable structured databasesnot Reflect

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Reflect

  • No free tier or free plan option
  • Losing your password means permanent data loss with no recovery option
  • Shared notes are not end-to-end encrypted despite platform marketing encryption
  • AI features send your content to OpenAI servers (30-day retention)
  • Mobile apps have limited offline functionality compared to desktop

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Reflect

$10/month

No published plan breakdown. See the Reflect review.

Tana

Free
  • FreeFree
    • 5 hosted meetings monthly with AI transcripts
    • 1 calendar connection
    • 50 AI queries
  • Pro$20/month
    • Early bird pricing (regular $30/month)
    • Unlimited hosted meetings
    • Botless meeting agent for Zoom, Teams, Google Meet
  • Max$80/month
    • Early bird pricing (regular $120/month)
    • 5x more AI than Pro plan
    • Dedicated support and onboarding
  • Business$null/year
    • Custom pricing (billed yearly)
    • SAML SSO and advanced security controls
    • Designated customer success manager

Which should you pick?

Choose Reflect if

  • You need bidirectional links.
  • You work on Web, macOS, Windows, iOS.
  • You also want end-to-end encryption.
Reflect review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Reflect or Tana better?
Neither clearly leads. Reflect starts at $10/month and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Reflect or Tana?
Tana has a free tier; the other does not. Paid plans start at $10/month for Reflect and Free for Tana.
Does Reflect or Tana run on more platforms?
Reflect runs on Web, macOS, Windows, iOS. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. Reflect starts at $10/month.
What is Reflect best used for?
Reflect is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Tana is typically brought in for.
What can Reflect do that Tana cannot?
Reflect covers Bidirectional links, End-to-end encryption, AI assistant, Instant sync. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Cloud deployment, Web support, Desktop support, English language support.

Answered from the vendors’ own pages

Reflect: Is there a free tier?

No. Reflect offers only a 14-day free trial before requiring $10/month (billed annually). There is no free plan.

Source
Tana: What is Tana's cheapest paid plan?

Tana Pro starts at $20/month with early bird pricing (regular $30/month) per user, offering unlimited hosted meetings and AI transcripts.

Source
Reflect: Does Reflect work offline?

Yes, editing and note-taking work offline on desktop. Mobile apps have offline limitations compared to the desktop experience.

Source
Tana: Does Tana offer a free trial?

Yes, Tana provides a 30-day free trial with no credit card required, plus a 60-day refund window for yearly plan subscribers.

Source
Reflect: How secure is my data?

Reflect uses end-to-end encryption with XChaCha20-Poly1305. An independent audit by Doyensec found no vulnerabilities. However, audio for transcription and text sent to AI features are processed by OpenAI servers (retained 30 days per OpenAI policy).

Source
Tana: What is the difference between Tana Pro and Max plans?

Max provides 5x more AI than Pro ($80/month early bird or $120 regular), dedicated support, onboarding, and unlimited agents and skills.

Source
Reflect: Can I export my notes?

Yes. Reflect allows export of your notes, though the primary export method involves using their web and iOS apps with standard export capabilities.

Source
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