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Productivity · head to head

Tana vs Time Doctor

Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite
Time Doctor logo

Time Doctor

Productivity

Employee time tracking and productivity monitoring

From
$3/addon
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries; Time Doctor specific plan prices not published on pricing page, must contact sales
  • They diverge on capability: Tana covers Outliner interface, Time Doctor covers Time tracking with timer.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Tana and Time Doctor actually diverge.

Attributes where Tana and Time Doctor differ
AttributeTanaTime Doctor
Starting priceFree$3/addon
Free tierYesNo
PlatformsWeb, DesktopWeb, IOS, Android, MacOS, Windows
Founded20202011

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Only in Time Doctor

  • Time tracking with timer
  • Activity monitoring
  • Screenshots
  • GPS tracking
  • Webcam monitoring
  • Reports and invoicing
  • Mobile apps
  • Team management

What people use each for

The jobs each tool is most often brought in to do.

Tana

  • Structured note taking with a graph based supertag data modelnot Time Doctor
  • Automatic meeting capture with AI transcripts and summariesnot Time Doctor
  • Turning notes into queryable structured databasesnot Time Doctor

Time Doctor

  • Employee time tracking and productivity monitoringnot Tana
  • Remote and hybrid team managementnot Tana
  • Workforce analytics for resource optimizationnot Tana
  • Payroll integration for enterprisesnot Tana

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Time Doctor

  • Specific plan prices not published on pricing page, must contact sales
  • Software Cost Insights add-on costs $3 per user per month
  • Historical data retention limited to 3 months on Basic tier
  • No pricing transparency for video recording and benchmarks add-ons

Pricing, plan by plan

Tana

Free
  • FreeFree
    • 5 hosted meetings monthly with AI transcripts
    • 1 calendar connection
    • 50 AI queries
  • Pro$20/month
    • Early bird pricing (regular $30/month)
    • Unlimited hosted meetings
    • Botless meeting agent for Zoom, Teams, Google Meet
  • Max$80/month
    • Early bird pricing (regular $120/month)
    • 5x more AI than Pro plan
    • Dedicated support and onboarding
  • Business$null/year
    • Custom pricing (billed yearly)
    • SAML SSO and advanced security controls
    • Designated customer success manager

Time Doctor

$3/addon
  • Basic$null/month
    • Automatic tracking
    • Projects and tasks management
    • Screenshots
  • Standard$null/month
    • Everything in Basic
    • Schedules
    • Attendance
  • Premium$null/month
    • Everything in Standard
    • AI benchmarks
    • Video recording
  • Enterprise$null/month
    • All features
    • Private cloud
    • Customizable dashboards

Which should you pick?

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Choose Time Doctor if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Time Doctor review

Questions people ask

Is Tana or Time Doctor better?
Neither clearly leads. Tana starts at Free and Time Doctor at $3/addon, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Tana or Time Doctor?
Tana has a free tier; the other does not. Paid plans start at Free for Tana and $3/addon for Time Doctor.
Does Tana or Time Doctor run on more platforms?
Tana runs on Web, Desktop. Time Doctor runs on Web, IOS, Android, MacOS, Windows.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. Time Doctor starts at $3/addon.
What is Tana best used for?
Tana is most often used for structured note taking with a graph based supertag data model, automatic meeting capture with ai transcripts and summaries, turning notes into queryable structured databases. Of those, structured note taking with a graph based supertag data model and automatic meeting capture with ai transcripts and summaries are not what Time Doctor is typically brought in for.
What can Tana do that Time Doctor cannot?
Tana covers Outliner interface, Supertags, Live queries, AI integration. Time Doctor covers Time tracking with timer, Activity monitoring, Screenshots, GPS tracking.

Answered from the vendors’ own pages

Tana: What is Tana's cheapest paid plan?

Tana Pro starts at $20/month with early bird pricing (regular $30/month) per user, offering unlimited hosted meetings and AI transcripts.

Source
Time Doctor: Is there a free trial for Time Doctor?

Yes, Time Doctor offers two weeks of free access to all Premium plan features without requiring a credit card.

Source
Tana: Does Tana offer a free trial?

Yes, Tana provides a 30-day free trial with no credit card required, plus a 60-day refund window for yearly plan subscribers.

Source
Time Doctor: What are Time Doctor's add-on costs?

Software Cost Insights costs $3 per user per month. HRIS and Payroll integrations each cost $200 per integration. Benchmarks AI, Meeting Insights, and Video Recording pricing is not listed.

Source
Tana: What is the difference between Tana Pro and Max plans?

Max provides 5x more AI than Pro ($80/month early bird or $120 regular), dedicated support, onboarding, and unlimited agents and skills.

Source
Time Doctor: How long does Time Doctor retain employee data?

Data retention varies by plan: Basic tier retains 3 months of historical data, while Premium and Enterprise tiers retain 2 years.

Source
Time Doctor: Does Time Doctor offer annual billing discounts?

Yes, customers who pay annually receive two months free, equivalent to a 16.6% discount on the subscription cost.

Source
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