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Nonprofits · head to head

DonorPerfect vs Keela

DonorPerfect logo

DonorPerfect

Nonprofits

Comprehensive donor management software

From
On request
Rated
-
Full reviewWebsite
Keela logo

Keela

Nonprofits

Nonprofit CRM and fundraising platform with Canadian tax receipting built in

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: DonorPerfect the pricing page publishes only a 'starting at $99/month' figure and asks for a custom quote for the Core, Plus and Pro tiers; Keela pricing scales with contact count, so a charity that keeps twenty years of lapsed donors pays every month for records it never contacts, and the only fix is deleting history it may need for reporting.
  • They diverge on capability: DonorPerfect covers Donor database, Keela covers Donor records and segmentation.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which DonorPerfect and Keela actually diverge.

Attributes where DonorPerfect and Keela differ
AttributeDonorPerfectKeela
Pricing modelsubscriptionPer month by contact count
PlatformsWeb, Desktop, MobileWeb
Founded1995Unknown

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in DonorPerfect

  • Donor database
  • Campaign management
  • Event management
  • Grant tracking
  • Financial reporting
  • QuickBooks
  • Salesforce
  • Constant Contact

Only in Keela

  • Donor records and segmentation
  • CRA and IRS receipting
  • Donation forms and pages
  • Email and automation
  • Grant and pledge tracking
  • Reporting dashboards

What people use each for

The jobs each tool is most often brought in to do.

DonorPerfect

  • Donor management and gift tracking for small and mid sized nonprofitsnot Keela
  • Running online donation, event and membership forms tied to a donor databasenot Keela

Keela

  • A Canadian registered charity that must issue CRA compliant receipts without building templates itselfnot DonorPerfect
  • A development team of two to five people replacing spreadsheets and a mailing toolnot DonorPerfect
  • An organisation already running Aplos fund accounting that wants gifts to post through automaticallynot DonorPerfect
  • A bilingual charity sending French and English donor communications from one contact listnot DonorPerfect

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

DonorPerfect

  • The pricing page publishes only a 'starting at $99/month' figure and asks for a custom quote for the Core, Plus and Pro tiers
  • QuickBooks integration, crowdfunding, moves management, batch gift entry and ReadySetAuction are all withheld from the entry Core tier
  • Custom API access is available only on the top Pro tier
  • Enterprise direct mail segmentation and enterprise reports and graphs are Pro tier only
  • Scheduled reports are capped at 5 on Plus and 100 on Pro, and are unavailable on Core
  • Phone support is Pro tier only; Core and Plus get chat support
  • The bundled Constant Contact account is the Lite version on Core

Keela

  • Pricing scales with contact count, so a charity that keeps twenty years of lapsed donors pays every month for records it never contacts, and the only fix is deleting history it may need for reporting.
  • The email marketing tools are adequate for donor appeals but weaker than a dedicated platform, so organisations with heavy newsletter programmes end up paying for a second tool and syncing lists.
  • Custom reporting is limited to the fields and filters Keela exposes, so questions the product did not anticipate require exporting to a spreadsheet.
  • The integration list is short next to Salesforce or Blackbaud, so a charity running an unusual event, membership or advocacy tool will be moving data by CSV.
  • Since the 2023 Aplos acquisition the roadmap serves a combined accounting and fundraising suite, so investment favours the accounting join rather than standalone CRM depth.

Pricing, plan by plan

DonorPerfect

On request
  • Express$80/month
    • Donor database
    • Gift tracking
  • Professional$175/month
    • Campaign management
    • Grant tracking
    • Prospect research

Keela

On request
  • Keela$undefined/month
    • Published tiers priced by number of contacts held, not by user seat
    • Higher tiers unlock automation, custom fields and additional reporting
    • Card processing is charged separately by the payment processor

Which should you pick?

Choose DonorPerfect if

  • You need donor database.
  • You work on Web, Desktop, Mobile.
  • You also want campaign management.
DonorPerfect review

Choose Keela if

  • You need donor records and segmentation.
  • You also want cra and irs receipting.
Keela review

Questions people ask

Is DonorPerfect or Keela better?
Neither clearly leads. DonorPerfect starts at On request and Keela at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, DonorPerfect or Keela?
DonorPerfect starts at On request and Keela at On request.
Does DonorPerfect or Keela run on more platforms?
DonorPerfect runs on Web, Desktop, Mobile. Keela runs on Web.
What is DonorPerfect best used for?
DonorPerfect is most often used for donor management and gift tracking for small and mid sized nonprofits, running online donation, event and membership forms tied to a donor database. Of those, donor management and gift tracking for small and mid sized nonprofits and running online donation, event and membership forms tied to a donor database are not what Keela is typically brought in for.
What can DonorPerfect do that Keela cannot?
DonorPerfect covers Donor database, Campaign management, Event management, Grant tracking. Keela covers Donor records and segmentation, CRA and IRS receipting, Donation forms and pages, Email and automation.

Answered from the vendors’ own pages

DonorPerfect: What is the minimum monthly cost to use DonorPerfect?

The Core plan starts at $99/month and includes basic donor management, outreach, and stewardship features. Constant Contact digital marketing is included in every plan.

Source
Keela: Does Keela issue CRA compliant tax receipts?

Yes, receipt numbering, required wording and batch issuance are built in, which is the main reason Canadian charities choose it over US products.

DonorPerfect: What features distinguish the Plus and Pro tiers?

Plus tier adds QuickBooks integration, auction management, crowdfunding, moves management, batch gift entry, and 5 scheduled reports. Pro tier includes enterprise direct mail segmentation, unlimited scheduled reports (100), and custom API access. Exact pricing requires a custom quote.

Source
Keela: Who owns Keela?

Aplos Software, a US fund accounting vendor, acquired it in 2023. Keela is still sold as its own product but shares a roadmap with Aplos.

DonorPerfect: Is there a free trial, and what does it include?

DonorPerfect offers a free practice trial with AI for Plus and Pro tiers. Free data transfers are also available from most CRM systems mentioned.

Source
Keela: Is pricing per user?

No, it is by contact count. Adding staff does not raise the bill, growing the mailing list does.

DonorPerfect: Is data migration from another CRM included?

Yes, free data transfers from most CRMs are included. Expert onboarding support is available to help with setup and training.

Source
Keela: Can it replace a fund accounting system?

No. It records income and pledges but does not do fund accounting, so you still need Aplos, QuickBooks or an equivalent.

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