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Nonprofits · head to head

DonorPerfect vs Wild Apricot

DonorPerfect logo

DonorPerfect

Nonprofits

Comprehensive donor management software

From
On request
Rated
-
Full reviewWebsite
Wild Apricot logo

Wild Apricot

Nonprofits

Membership management for small associations and clubs

From
$60/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: DonorPerfect the pricing page publishes only a 'starting at $99/month' figure and asks for a custom quote for the Core, Plus and Pro tiers; Wild Apricot the website builder is dated and constrained, and organisations that care about their public site usually end up running a separate site alongside it
  • They diverge on capability: DonorPerfect covers Donor database, Wild Apricot covers Member database.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which DonorPerfect and Wild Apricot actually diverge.

Attributes where DonorPerfect and Wild Apricot differ
AttributeDonorPerfectWild Apricot
Starting priceOn request$60/month
Pricing modelsubscriptionPer month by contact count
PlatformsWeb, Desktop, MobileWeb, iOS, Android
Founded1995Unknown

Identical on both: free tier (No), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in DonorPerfect

  • Donor database
  • Campaign management
  • Event management
  • Grant tracking
  • Financial reporting
  • QuickBooks
  • Salesforce
  • Constant Contact

Only in Wild Apricot

  • Member database
  • Automated renewals
  • Event registration
  • Website builder
  • Online payments
  • Email and newsletters

What people use each for

The jobs each tool is most often brought in to do.

DonorPerfect

  • Donor management and gift tracking for small and mid sized nonprofitsnot Wild Apricot
  • Running online donation, event and membership forms tied to a donor databasenot Wild Apricot

Wild Apricot

  • Small associations and clubs replacing a spreadsheet and a separate websitenot DonorPerfect
  • Volunteer-run organisations needing unlimited administrators without per-seat costnot DonorPerfect
  • Professional bodies handling dues renewals and a member directorynot DonorPerfect
  • Groups running paid events for members alongside membership subscriptionsnot DonorPerfect

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

DonorPerfect

  • The pricing page publishes only a 'starting at $99/month' figure and asks for a custom quote for the Core, Plus and Pro tiers
  • QuickBooks integration, crowdfunding, moves management, batch gift entry and ReadySetAuction are all withheld from the entry Core tier
  • Custom API access is available only on the top Pro tier
  • Enterprise direct mail segmentation and enterprise reports and graphs are Pro tier only
  • Scheduled reports are capped at 5 on Plus and 100 on Pro, and are unavailable on Core
  • Phone support is Pro tier only; Core and Plus get chat support
  • The bundled Constant Contact account is the Lite version on Core

Wild Apricot

  • The website builder is dated and constrained, and organisations that care about their public site usually end up running a separate site alongside it
  • Pricing by contact count means lapsed members and non-member contacts push you into a higher tier unless the database is actively pruned
  • Every module is adequate rather than good, so any organisation with a serious need in one area will outgrow that part first
  • Reporting is basic, and detailed membership analysis generally means exporting to a spreadsheet
  • Migration away is painful once the website, database and event history all live inside it

Pricing, plan by plan

DonorPerfect

On request
  • Express$80/month
    • Donor database
    • Gift tracking
  • Professional$175/month
    • Campaign management
    • Grant tracking
    • Prospect research

Wild Apricot

$60/month
  • Group$60/month
    • Up to 100 contacts
    • Member database
    • Website
  • Community$150/month
    • Up to 500 contacts
    • All Group features
    • More storage
  • Association$290/month
    • Up to 2,000 contacts
    • All Community features
    • Priority support
  • Enterprise$undefined/month
    • 5,000 contacts and above
    • Dedicated support
    • Custom arrangements

Which should you pick?

Choose DonorPerfect if

  • You need donor database.
  • You work on Web, Desktop, Mobile.
  • You also want campaign management.
DonorPerfect review

Choose Wild Apricot if

  • You need member database.
  • You work on Web, iOS, Android.
  • You also want automated renewals.
Wild Apricot review

Questions people ask

Is DonorPerfect or Wild Apricot better?
Neither clearly leads. DonorPerfect starts at On request and Wild Apricot at $60/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, DonorPerfect or Wild Apricot?
DonorPerfect starts at On request and Wild Apricot at $60/month.
Does DonorPerfect or Wild Apricot run on more platforms?
DonorPerfect runs on Web, Desktop, Mobile. Wild Apricot runs on Web, iOS, Android.
What is DonorPerfect best used for?
DonorPerfect is most often used for donor management and gift tracking for small and mid sized nonprofits, running online donation, event and membership forms tied to a donor database. Of those, donor management and gift tracking for small and mid sized nonprofits and running online donation, event and membership forms tied to a donor database are not what Wild Apricot is typically brought in for.
What can DonorPerfect do that Wild Apricot cannot?
DonorPerfect covers Donor database, Campaign management, Event management, Grant tracking. Wild Apricot covers Member database, Automated renewals, Event registration, Website builder.

Answered from the vendors’ own pages

DonorPerfect: What is the minimum monthly cost to use DonorPerfect?

The Core plan starts at $99/month and includes basic donor management, outreach, and stewardship features. Constant Contact digital marketing is included in every plan.

Source
Wild Apricot: How is Wild Apricot priced?

By contact count, not by staff seat, starting at 60 USD a month for up to 100 contacts. Unlimited administrators is the practical benefit for volunteer-run organisations.

DonorPerfect: What features distinguish the Plus and Pro tiers?

Plus tier adds QuickBooks integration, auction management, crowdfunding, moves management, batch gift entry, and 5 scheduled reports. Pro tier includes enterprise direct mail segmentation, unlimited scheduled reports (100), and custom API access. Exact pricing requires a custom quote.

Source
Wild Apricot: Do lapsed members count toward the limit?

Contacts count, which includes records beyond current paying members. Pruning the database matters, because tier boundaries are the main cause of unexpected cost increases.

DonorPerfect: Is there a free trial, and what does it include?

DonorPerfect offers a free practice trial with AI for Plus and Pro tiers. Free data transfers are also available from most CRM systems mentioned.

Source
Wild Apricot: Is the website builder any good?

It is functional and dated. Organisations that care about their public web presence commonly run a separate site and use Wild Apricot for the member-only area.

DonorPerfect: Is data migration from another CRM included?

Yes, free data transfers from most CRMs are included. Expert onboarding support is available to help with setup and training.

Source
Wild Apricot: Can it handle fundraising?

Basic donation collection, yes. Organisations whose main activity is fundraising rather than membership are better served by a donor management platform.

Wild Apricot: When do organisations outgrow it?

Usually at a few thousand members, or earlier if one area — events, fundraising or the website — becomes central to the organisation rather than incidental.

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