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Productivity · head to head

Todoist vs Xmind

Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite
Xmind logo

Xmind

Productivity

For anyone to explore classic and essential mind mapping features to organize their ideas easily

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Todoist no built-in time tracking for tasks; requires third-party integration like Toggl; Xmind free plan limited to 10 maps
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Todoist and Xmind actually diverge.

Attributes where Todoist and Xmind differ
AttributeTodoistXmind
Pricing modelUnknownfreemium
PlatformsWeb, iOS, Android, macOS, WindowsWeb
Founded2007Unknown

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Only in Xmind

Nothing recorded that Todoist does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Todoist

  • Personal task managementnot Xmind
  • Team project coordinationnot Xmind
  • Goal trackingnot Xmind
  • Habit buildingnot Xmind
  • Daily planningnot Xmind

Xmind

  • Team mind mapping and brainstormingnot Todoist
  • Project management with Gantt chartsnot Todoist
  • Real-time collaborative planningnot Todoist

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Xmind

  • Free plan limited to 10 maps
  • 7-day free trial only available for annual Premium subscriptions, not monthly
  • Pro plan limits collaboration to 50 maps

Pricing, plan by plan

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Xmind

Free
  • FreeFree
    • Up to 10 online maps
    • Basic themes and stickers
    • 3-day version history
  • Pro$4.92/month
    • Up to 50 online maps with basic collaboration
    • Links, numbering, and attachments
    • Custom themes
  • Premium$8.25/month
    • Unlimited collaborative maps
    • Real-time collaboration
    • 30-day version history

Which should you pick?

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Choose Xmind if

  • You want to start without paying.
Xmind review

Questions people ask

Is Todoist or Xmind better?
Neither clearly leads. Todoist starts at Free and Xmind at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Todoist or Xmind?
Todoist starts at Free and Xmind at Free.
Does Todoist or Xmind run on more platforms?
Todoist runs on Web, iOS, Android, macOS, Windows. Xmind runs on Web.
Can I use Todoist for free?
Both have a free tier, so you can try either at no cost before committing.
What is Todoist best used for?
Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what Xmind is typically brought in for.
What can Todoist do that Xmind cannot?
Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Xmind: Can I use XMind free?

Yes, free plan includes up to 10 online maps, basic themes, 3-day version history, map publishing, and 50 AI credits.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Xmind: How much is the Premium plan monthly?

Premium plan is $8.25 per month with unlimited collaborative maps and 500 monthly AI credits.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Xmind: Does yearly billing save money?

Yes, yearly billing offers up to 50% off compared to monthly pricing on all paid plans.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Xmind: How many devices can one subscription cover?

One subscription covers up to 5 Mac/PC devices and 5 mobile devices simultaneously.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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