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Productivity · head to head

OmniFocus 3 vs Xmind

OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$74.99/mo
Rated
-
Full reviewWebsite
Xmind logo

Xmind

Productivity

For anyone to explore classic and essential mind mapping features to organize their ideas easily

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Xmind has a free tier, so it costs nothing to try first.
  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; Xmind free plan limited to 10 maps
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OmniFocus 3 and Xmind actually diverge.

Attributes where OmniFocus 3 and Xmind differ
AttributeOmniFocus 3Xmind
Starting price$74.99/moFree
Pricing modelone-timefreemium
Free tierNoYes
PlatformsMacOS, IOS, IPadOS, WebWeb
Founded1993Unknown

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in Xmind

Nothing recorded that OmniFocus 3 does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Xmind
  • Capturing tasks with contexts, defer dates and review cyclesnot Xmind
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Xmind

Xmind

  • Team mind mapping and brainstormingnot OmniFocus 3
  • Project management with Gantt chartsnot OmniFocus 3
  • Real-time collaborative planningnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Xmind

  • Free plan limited to 10 maps
  • 7-day free trial only available for annual Premium subscriptions, not monthly
  • Pro plan limits collaboration to 50 maps

Pricing, plan by plan

OmniFocus 3

$74.99/mo
  • Standard License$74.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Pro License$149.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Subscription (all platforms + web)$99.99/year
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, web access
    • All Pro features
  • Web-only Subscription$4.99/month
    • Web access only

Xmind

Free
  • FreeFree
    • Up to 10 online maps
    • Basic themes and stickers
    • 3-day version history
  • Pro$4.92/month
    • Up to 50 online maps with basic collaboration
    • Links, numbering, and attachments
    • Custom themes
  • Premium$8.25/month
    • Unlimited collaborative maps
    • Real-time collaboration
    • 30-day version history

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose Xmind if

  • You want to start without paying.
Xmind review

Questions people ask

Is OmniFocus 3 or Xmind better?
Neither clearly leads. OmniFocus 3 starts at $74.99/mo and Xmind at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or Xmind?
Xmind has a free tier; the other does not. Paid plans start at $74.99/mo for OmniFocus 3 and Free for Xmind.
Does OmniFocus 3 or Xmind run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. Xmind runs on Web.
Can I use Xmind for free?
Yes. Xmind has a free tier, so you can try it without paying. OmniFocus 3 starts at $74.99/mo.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what Xmind is typically brought in for.
What can OmniFocus 3 do that Xmind cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.

Answered from the vendors’ own pages

OmniFocus 3: How much does OmniFocus cost?

OmniFocus offers perpetual licenses at $74.99 (Standard) or $149.99 (Pro) for one-time purchase, or subscriptions at $99.99/year for all platforms plus web, or $4.99/month for web-only access.

Source
Xmind: Can I use XMind free?

Yes, free plan includes up to 10 online maps, basic themes, 3-day version history, map publishing, and 50 AI credits.

Source
OmniFocus 3: Does OmniFocus offer a free trial?

OmniFocus includes a 14-day free trial for download, and a 30-day money-back guarantee applies to perpetual licenses.

Source
Xmind: How much is the Premium plan monthly?

Premium plan is $8.25 per month with unlimited collaborative maps and 500 monthly AI credits.

Source
OmniFocus 3: What platforms does a single OmniFocus license cover?

A single OmniFocus perpetual license includes access across Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro.

Source
Xmind: Does yearly billing save money?

Yes, yearly billing offers up to 50% off compared to monthly pricing on all paid plans.

Source
Xmind: How many devices can one subscription cover?

One subscription covers up to 5 Mac/PC devices and 5 mobile devices simultaneously.

Source
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