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Project Management · head to head

Sunsama vs Zoho Projects

Sunsama logo

Sunsama

Project Management

The daily planner for busy professionals

From
$17/month
Rated
-
Full reviewWebsite
Zoho Projects logo

Zoho Projects

Project Management

Project management software for smart teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Sunsama pricing is higher than some competitor daily planners at $17+ per month; Zoho Projects the free plan allows 5 users, 3 projects and 5 GB of storage
  • They diverge on capability: Sunsama covers Daily planning ritual, Zoho Projects covers Tasks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Sunsama and Zoho Projects actually diverge.

Attributes where Sunsama and Zoho Projects differ
AttributeSunsamaZoho Projects
Starting price$17/monthOn request
Pricing modelUnknownfreemium
Founded20161996

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Sunsama

  • Daily planning ritual
  • Task timeboxing
  • Workload management
  • Shutdown routine
  • Focus mode
  • Google Calendar
  • Outlook
  • Todoist

Only in Zoho Projects

  • Tasks
  • Gantt charts
  • Time tracking
  • Kanban
  • Blueprints
  • Zoho CRM
  • Microsoft Teams
  • Google Workspace

Both cover

  • Slack
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Sunsama

  • Schedulingnot Zoho Projects
  • Appointment bookingnot Zoho Projects
  • Time trackingnot Zoho Projects
  • Resource managementnot Zoho Projects
  • Team coordinationnot Zoho Projects

Zoho Projects

  • Project planning, task tracking and time logging for teamsnot Sunsama
  • Running projects alongside other Zoho business applicationsnot Sunsama

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Sunsama

  • Pricing is higher than some competitor daily planners at $17+ per month
  • Requires consistent daily engagement with the planning ritual to be effective
  • Limited customization of the daily planning framework compared to more flexible task managers

Zoho Projects

  • The free plan allows 5 users, 3 projects and 5 GB of storage
  • Custom profiles, roles and fields require the Enterprise plan
  • Read only users are rationed by tier, at 10 on Enterprise and 100 on Ultimate
  • Ultimate allocates storage per user with a 150 GB organisation minimum, so small teams pay for capacity they cannot use
  • The pricing page does not display per user costs for any paid tier

Pricing, plan by plan

Sunsama

$17/month
  • Pro Plan (Annual)$17/month
    • Unlimited usage
    • Unlimited integrations
    • AI + MCP + Zapier support
  • Pro Plan (Monthly)$22/month
    • Unlimited usage
    • Unlimited integrations
    • AI + MCP + Zapier support

Zoho Projects

On request
  • FreeFree
    • 3 users
    • 2 projects
    • Basic features
  • Premium$5/month
    • 50 users
    • Unlimited projects
    • Advanced features

Which should you pick?

Choose Sunsama if

  • You need daily planning ritual.
  • You work on Web, iOS, Android.
  • You also want task timeboxing.
Sunsama review

Choose Zoho Projects if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want gantt charts.
Zoho Projects review

Questions people ask

Is Sunsama or Zoho Projects better?
Neither clearly leads. Sunsama starts at $17/month and Zoho Projects at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Sunsama or Zoho Projects?
Sunsama starts at $17/month and Zoho Projects at On request.
Does Sunsama or Zoho Projects run on more platforms?
Sunsama runs on Web, iOS, Android. Zoho Projects runs on Web, Ios, Android.
What is Sunsama best used for?
Sunsama is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Zoho Projects is typically brought in for.
What can Sunsama do that Zoho Projects cannot?
Sunsama covers Daily planning ritual, Task timeboxing, Workload management, Shutdown routine. Zoho Projects covers Tasks, Gantt charts, Time tracking, Kanban. Both handle Slack, Web support.

Answered from the vendors’ own pages

Sunsama: What is the pricing for Sunsama and is there a free trial?

Sunsama costs $17 per month when billed yearly or $22 per month when billed monthly. A 14-day free trial is available without requiring a credit card.

Source
Zoho Projects: Do I need to provide a credit card to start?

No, Zoho Projects doesn't require credit card information during signup. You begin with the free plan and can upgrade whenever you choose.

Source
Sunsama: What task management tools does Sunsama integrate with?

Sunsama integrates with Asana, Todoist, Trello, Jira, Linear, Monday.com, Notion, ClickUp, GitHub, and Google Tasks, allowing you to pull tasks from these services into your daily plan.

Source
Zoho Projects: Are there long-term contracts required?

No, licenses are not contract-based. You may cancel your account at any time.

Source
Sunsama: Can Sunsama sync with my calendar?

Yes, Sunsama is bidirectionally synced with Google Calendar, Outlook Calendar, and iCloud Calendar, creating a unified view of your schedule and daily commitments.

Source
Zoho Projects: What happens to my data if I downgrade?

Your data remains safe when downgrading. You simply lose access to higher-tier features. Data becomes accessible again if you upgrade later. Downgrading to the free plan limits you to two projects with restricted functionality.

Source
Sunsama: Does Sunsama have a mobile app?

Yes, Sunsama is available as a mobile app on both iOS and Android through the Google Play Store and Apple App Store for managing your daily plan on the go.

Source
Zoho Projects: What security measures does Zoho use?

Zoho emphasizes 24/7 monitoring, biometric access controls, and the latest encryption and intrusion detection/prevention technologies.

Source
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