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Project Management · head to head

MeisterTask vs Zoho Projects

MeisterTask logo

MeisterTask

Project Management

The most intuitive project and task management tool

From
Free
Rated
-
Full reviewWebsite
Zoho Projects logo

Zoho Projects

Project Management

Project management software for smart teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only MeisterTask has a free tier, so it costs nothing to try first.
  • Each has a real cost: MeisterTask the free plan is limited to 3 projects, 5 notes and 20 AI credits; Zoho Projects the free plan allows 5 users, 3 projects and 5 GB of storage
  • They diverge on capability: MeisterTask covers Kanban boards, Zoho Projects covers Tasks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which MeisterTask and Zoho Projects actually diverge.

Attributes where MeisterTask and Zoho Projects differ
AttributeMeisterTaskZoho Projects
Starting priceFreeOn request
Free tierYesNo
Founded20151996

Identical on both: pricing model (freemium), platforms (Web, Ios, Android), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MeisterTask

  • Kanban boards
  • Automations
  • Checklists
  • Attachments
  • GitHub
  • Zendesk
  • MindMeister
  • ISO 27001

Only in Zoho Projects

  • Tasks
  • Gantt charts
  • Kanban
  • Blueprints
  • Zoho CRM
  • Microsoft Teams
  • Google Workspace
  • SOC 2

Both cover

  • Time tracking
  • Slack
  • GDPR
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

MeisterTask

  • Kanban task and project management for small teamsnot Zoho Projects
  • Tracking work across projects with automations and time trackingnot Zoho Projects

Zoho Projects

  • Project planning, task tracking and time logging for teamsnot MeisterTask
  • Running projects alongside other Zoho business applicationsnot MeisterTask

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MeisterTask

  • The free plan is limited to 3 projects, 5 notes and 20 AI credits
  • Recurring tasks and automations are excluded from the free plan entirely
  • Timeline views, subtasks, custom fields and custom reports require the Business plan at $24 per user per month
  • Subtasks being a Business feature means task breakdown is unavailable on the $12.50 Pro plan
  • SSO, workload planning and portfolios are Enterprise only with no published price

Zoho Projects

  • The free plan allows 5 users, 3 projects and 5 GB of storage
  • Custom profiles, roles and fields require the Enterprise plan
  • Read only users are rationed by tier, at 10 on Enterprise and 100 on Ultimate
  • Ultimate allocates storage per user with a 150 GB organisation minimum, so small teams pay for capacity they cannot use
  • The pricing page does not display per user costs for any paid tier

Pricing, plan by plan

MeisterTask

Free
  • FreeFree
    • Up to 3 projects
    • Up to 5 notes
    • 5 Content Manager seats
  • Pro$12.5/month
    • Unlimited projects
    • Unlimited notes
    • 75 AI credits
  • Business$24/month
    • All Pro features
    • Timeline views
    • Subtasks
  • Enterprise$null/custom
    • All Business features
    • Workload planner
    • Portfolios

Zoho Projects

On request
  • FreeFree
    • 3 users
    • 2 projects
    • Basic features
  • Premium$5/month
    • 50 users
    • Unlimited projects
    • Advanced features

Which should you pick?

Choose MeisterTask if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want automations.
MeisterTask review

Choose Zoho Projects if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want gantt charts.
Zoho Projects review

Questions people ask

Is MeisterTask or Zoho Projects better?
Neither clearly leads. MeisterTask starts at Free and Zoho Projects at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MeisterTask or Zoho Projects?
MeisterTask has a free tier; the other does not. Paid plans start at Free for MeisterTask and On request for Zoho Projects.
Does MeisterTask or Zoho Projects run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
Can I use MeisterTask for free?
Yes. MeisterTask has a free tier, so you can try it without paying. Zoho Projects starts at On request.
What is MeisterTask best used for?
MeisterTask is most often used for kanban task and project management for small teams, tracking work across projects with automations and time tracking. Of those, kanban task and project management for small teams and tracking work across projects with automations and time tracking are not what Zoho Projects is typically brought in for.
What can MeisterTask do that Zoho Projects cannot?
MeisterTask covers Kanban boards, Automations, Checklists, Attachments. Zoho Projects covers Tasks, Gantt charts, Kanban, Blueprints. Both handle Time tracking, Slack, GDPR, Web support.

Answered from the vendors’ own pages

MeisterTask: How much does MeisterTask cost for small teams?

MeisterTask Pro plan costs $12.50 per user per month (with annual savings up to 22%) and includes unlimited projects, notes, external sharing, advanced search, and 75 AI credits per month.

Source
Zoho Projects: Do I need to provide a credit card to start?

No, Zoho Projects doesn't require credit card information during signup. You begin with the free plan and can upgrade whenever you choose.

Source
MeisterTask: Is there a free version of MeisterTask?

Yes, MeisterTask offers a free tier with no expiration. The free plan includes up to 3 projects, up to 5 notes, 5 Content Manager seats, and 20 Meister AI credits per month.

Source
Zoho Projects: Are there long-term contracts required?

No, licenses are not contract-based. You may cancel your account at any time.

Source
MeisterTask: What payment methods does MeisterTask accept?

MeisterTask accepts both credit card and PayPal payments. All prices exclude VAT and the exact cost varies by region.

Source
Zoho Projects: What happens to my data if I downgrade?

Your data remains safe when downgrading. You simply lose access to higher-tier features. Data becomes accessible again if you upgrade later. Downgrading to the free plan limits you to two projects with restricted functionality.

Source
Zoho Projects: What security measures does Zoho use?

Zoho emphasizes 24/7 monitoring, biometric access controls, and the latest encryption and intrusion detection/prevention technologies.

Source
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