Softwr

Scheduling · head to head

Planday vs When2meet

Planday logo

Planday

Scheduling

Danish workforce scheduling and shift management software for shift-based businesses

From
£2.99/user per month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: Planday plus and Pro pricing not published; requires contacting sales; When2meet no calendar synchronization capability
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Planday and When2meet actually diverge.

Attributes where Planday and When2meet differ
AttributePlandayWhen2meet
Starting price£2.99/user per monthFree
Pricing modelsubscriptionfree
Free tierNoYes
FoundedUnknown2003

Identical on both: platforms (Web), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Planday

Nothing recorded that When2meet does not also cover.

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Planday

  • Workforce scheduling and managementnot When2meet
  • Time tracking and payroll integrationnot When2meet
  • Employee scheduling for retail and hospitalitynot When2meet
  • Rostering and shift managementnot When2meet

When2meet

  • Schedulingnot Planday
  • Appointment bookingnot Planday
  • Time trackingnot Planday
  • Resource managementnot Planday
  • Team coordinationnot Planday

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Planday

  • Plus and Pro pricing not published; requires contacting sales
  • Starter tier requires minimum of 5 users making it unsuitable for solo operations
  • Plus plan pricing per user not specified on pricing page

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Planday

£2.99/user per month
  • Starter$2.99/user per month
    • Intuitive scheduling
    • Simple time tracking
    • Working time rules
  • Plus$null/mo
    • Advanced scheduling
    • Leave and absence management
    • Accurate payroll reporting and integrations
  • Pro$null/mo
    • Custom planning metrics
    • Auto-scheduling
    • Configurable organisational structure

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Planday if

Nothing in the data separates Planday from When2meet on the points above - pick on price and on how each one feels to use.

Planday review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Planday or When2meet better?
Neither clearly leads. Planday starts at £2.99/user per month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Planday or When2meet?
When2meet has a free tier; the other does not. Paid plans start at £2.99/user per month for Planday and Free for When2meet.
Does Planday or When2meet run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Planday starts at £2.99/user per month.
What is Planday best used for?
Planday is most often used for workforce scheduling and management, time tracking and payroll integration, employee scheduling for retail and hospitality, rostering and shift management. Of those, workforce scheduling and management and time tracking and payroll integration are not what When2meet is typically brought in for.
What can Planday do that When2meet cannot?
When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

Planday: How much does Planday cost?

Planday's Starter plan costs £2.99 per user per month with a minimum of 5 users required. Plus and Pro plans require contacting sales for custom pricing.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Planday: Does Planday offer a free trial?

Yes, Planday offers a 30-day free trial available for both Starter and Plus plans with no credit card required. You can cancel anytime.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Planday: What is the minimum Planday commitment?

The Starter tier requires a minimum of 5 users at £2.99 per user per month. Annual prepayment may offer different terms; contact sales for details.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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