Scheduling & Booking · head to head
When2meet vs Appointy
The short version
- Each has a real cost: When2meet no calendar synchronization capability; Appointy free tier caps at 1 staff, 5 services and 100 appointments per month (Internet Archive capture, 3 March 2024)
- They diverge on capability: When2meet covers Visual availability grid, Appointy covers Online booking.
Where they differ
Only the attributes on which When2meet and Appointy actually diverge.
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Scheduling & Booking).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in When2meet
- Visual availability grid
- No account required
- Drag-to-select availability
- Group overview
- Shareable links
Only in Appointy
- Online booking
- Staff scheduling
- Resource management
- Email & SMS reminders
- Payment collection
- Gift cards
- Social booking
- Analytics
Both cover
- Web support
What people use each for
The jobs each tool is most often brought in to do.
When2meet
- Schedulingnot Appointy
- Appointment bookingnot Appointy
- Time trackingnot Appointy
- Resource management
- Team coordinationnot Appointy
Appointy
- Appointment schedulingnot When2meet
- Resource management
- Staff coordinationnot When2meet
- Client bookingnot When2meet
Both are used for resource management, on those jobs the choice comes down to price and fit rather than capability.
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
When2meet
- No calendar synchronization capability
- No automated reminders to participants
- No dedicated mobile app, web-only access
- No integration with calendar systems or other tools
- Requires manual entry of availability rather than auto-sync from calendar
Appointy
- Free tier caps at 1 staff, 5 services and 100 appointments per month (Internet Archive capture, 3 March 2024)
- Paid tiers ranged from $19.99 to $79.99 per month billed annually ($29.99 to $99.99 billed monthly), with extra staff seats billed separately at $5 to $7.50 per month (Internet Archive capture, 3 March 2024)
Pricing, plan by plan
When2meet
Free- FreeFree
- Unlimited events
- Visual availability
- No account needed
Appointy
Free- FreeFree
- 1 staff member
- 100 appointments/month
- Online booking
- Growth$19.99/month
- 5 staff members
- Unlimited appointments
- SMS reminders
- Professional$49.99/month
- Unlimited staff
- All Growth features
- Resource scheduling
Which should you pick?
Choose When2meet if
- You need visual availability grid.
- You want to start without paying.
- You also want no account required.
Choose Appointy if
- You need online booking.
- You want to start without paying.
- You work on Web, Ios, Android.
- You also want staff scheduling.
Questions people ask
- Is When2meet or Appointy better?
- Neither clearly leads. When2meet starts at Free and Appointy at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, When2meet or Appointy?
- When2meet starts at Free and Appointy at Free.
- Does When2meet or Appointy run on more platforms?
- When2meet runs on Web. Appointy runs on Web, Ios, Android.
- Can I use When2meet for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is When2meet best used for?
- When2meet is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Appointy is typically brought in for.
- What can When2meet do that Appointy cannot?
- When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Appointy covers Online booking, Staff scheduling, Resource management, Email & SMS reminders. Both handle Web support.
Answered from the vendors’ own pages
When2meet: Is When2meet free to use?
Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.
SourceWhen2meet: Do I need to create an account to use When2meet?
No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.
SourceWhen2meet: How does When2meet differ from Doodle or Calendly?
When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.
Source