Softwr

Scheduling · head to head

Sawyer vs When2meet

Sawyer logo

Sawyer

Scheduling

Class and camp booking software for children activity businesses, with a marketplace that takes up to 30 percent

From
$189/month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: Sawyer the Launch plan looks free but forces a marketplace listing at 30 percent commission, so a single high-value camp booking through the marketplace can cost more than a year of the Grow subscription would have.; When2meet no calendar synchronization capability
  • They diverge on capability: Sawyer covers Class and camp registration, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Sawyer and When2meet actually diverge.

Attributes where Sawyer and When2meet differ
AttributeSawyerWhen2meet
Starting price$189/monthFree
Pricing modelPer business per month, plus marketplace commissionfree
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb
FoundedUnknown2003

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Sawyer

  • Class and camp registration
  • Memberships and class packs
  • Consumer marketplace
  • Auto-billing
  • Waivers and e-signature
  • Multi-location

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Sawyer

  • A new kids activity studio with no mailing list that wants the marketplace to fill its first termsnot When2meet
  • An established music school moving off spreadsheets that will run Sawyer as software only and never list on the marketplacenot When2meet
  • A gym selling memberships, class packs and birthday parties that needs all three billed from one systemnot When2meet
  • A provider running summer camps alongside term-time classes who wants a single parent account for bothnot When2meet

When2meet

  • Schedulingnot Sawyer
  • Appointment bookingnot Sawyer
  • Time trackingnot Sawyer
  • Resource managementnot Sawyer
  • Team coordinationnot Sawyer

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Sawyer

  • The Launch plan looks free but forces a marketplace listing at 30 percent commission, so a single high-value camp booking through the marketplace can cost more than a year of the Grow subscription would have.
  • Marketplace commission applies to the order value, not the margin, so low-margin providers can lose money on a marketplace booking.
  • Payment processing fees are charged separately by Stripe on top of the subscription and any commission, which the plan comparison does not surface clearly.
  • The step from Grow to Scale doubles the monthly cost for account management and integrations rather than for capability most providers need, making the middle tier the only sensible choice for many.
  • It is built for consumer activity businesses, so providers who invoice schools, councils or corporate clients will find the billing model a poor fit.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Sawyer

$189/month
  • Launch$undefined/month
    • No monthly subscription fee
    • 3 percent per transaction
    • Marketplace listing required, 30 percent commission on marketplace orders
  • Grow$189/month
    • 189 USD per month billed annually, 219 monthly
    • Marketplace listing optional, 20 percent commission if used
    • Advanced scheduling, waitlists, free trials
  • Scale$379/month
    • 379 USD per month billed annually, 399 monthly
    • Marketplace listing optional, 15 percent commission if used
    • Dedicated account manager and registration launch support
  • Enterprise$undefined/month
    • Custom pricing for large multi-site operators

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Sawyer if

  • You need class and camp registration.
  • You work on Web, iOS, Android.
  • You also want memberships and class packs.
Sawyer review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Sawyer or When2meet better?
Neither clearly leads. Sawyer starts at $189/month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Sawyer or When2meet?
When2meet has a free tier; the other does not. Paid plans start at $189/month for Sawyer and Free for When2meet.
Does Sawyer or When2meet run on more platforms?
Sawyer runs on Web, iOS, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Sawyer starts at $189/month.
What is Sawyer best used for?
Sawyer is most often used for a new kids activity studio with no mailing list that wants the marketplace to fill its first terms, an established music school moving off spreadsheets that will run sawyer as software only and never list on the marketplace, a gym selling memberships, class packs and birthday parties that needs all three billed from one system, a provider running summer camps alongside term-time classes who wants a single parent account for both. Of those, a new kids activity studio with no mailing list that wants the marketplace to fill its first terms and an established music school moving off spreadsheets that will run sawyer as software only and never list on the marketplace are not what When2meet is typically brought in for.
What can Sawyer do that When2meet cannot?
Sawyer covers Class and camp registration, Memberships and class packs, Consumer marketplace, Auto-billing. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

Sawyer: Is the Launch plan really free?

No. It has no monthly fee but charges 3 percent per transaction and requires a marketplace listing that takes 30 percent of marketplace orders.

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Sawyer: Can I use Sawyer without the marketplace?

Yes, on Grow and Scale the listing is optional. On Launch it is required.

When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Sawyer: What does the marketplace commission apply to?

The full order value of bookings originating on hisawyer.com, not to bookings from your own website.

When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Sawyer: Is there a contract?

Monthly plans are month to month with 30 days notice; annual billing saves roughly 5 to 14 percent depending on tier.

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