Softwr

Scheduling · head to head

When2meet vs Zeeg

When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite
Zeeg logo

Zeeg

Scheduling

German-hosted scheduling with GDPR positioning and CRM features built into the upper tiers

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: When2meet no calendar synchronization capability; Zeeg single sign-on and SCIM only appear on the Scale tier at EUR 30 per user per month, so an organisation that needs identity governance for a hundred occasional bookers pays a premium tier price for every one of them.
  • They diverge on capability: When2meet covers Visual availability grid, Zeeg covers European hosting.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which When2meet and Zeeg actually diverge.

Attributes where When2meet and Zeeg differ
AttributeWhen2meetZeeg
Pricing modelfreePer user per month
Founded2003Unknown

Identical on both: starting price (Free), free tier (Yes), platforms (Web), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

Only in Zeeg

  • European hosting
  • Free tier
  • Round robin
  • CRM essentials
  • Calendar sync
  • API and webhooks
  • SSO and SCIM
  • Payments

What people use each for

The jobs each tool is most often brought in to do.

When2meet

  • Schedulingnot Zeeg
  • Appointment bookingnot Zeeg
  • Time trackingnot Zeeg
  • Resource managementnot Zeeg
  • Team coordinationnot Zeeg

Zeeg

  • A German or Austrian company whose data protection officer will not approve an American scheduling processor for calendar and contact datanot When2meet
  • A European sales team that wants round robin routing and CRM fields without paying enterprise rates for a separate revenue toolnot When2meet
  • A recruiter running interview scheduling across a panel with collective and group event typesnot When2meet
  • A consultancy that charges for initial calls and wants payment collected at the point of booking in eurosnot When2meet

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Zeeg

  • Single sign-on and SCIM only appear on the Scale tier at EUR 30 per user per month, so an organisation that needs identity governance for a hundred occasional bookers pays a premium tier price for every one of them.
  • Round robin routing, which many teams treat as the basic reason to buy a team scheduler, is held back to Business at EUR 16 per user, well above where competitors place it.
  • The integration catalogue and surrounding ecosystem are much smaller than Calendly, so a workflow that depends on a niche CRM or an existing Zapier-style recipe may need building rather than switching on.
  • There are no native mobile apps, so staff manage availability and bookings through the browser, which is workable but noticeably weaker for people scheduling from the road.
  • The CRM features are light by design and will not replace a real pipeline tool, so teams risk splitting contact data between Zeeg and their actual CRM and then reconciling it.

Pricing, plan by plan

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Zeeg

Free
  • StarterFree
    • Free forever
    • Unlimited event types
    • Video conferencing links
  • Professional$10/month
    • Per user, billed annually; EUR 12 billed monthly
    • API and webhooks
    • CRM essentials
  • Business$16/month
    • Per user, billed annually; EUR 20 billed monthly
    • Round-robin routing
    • CRM integrations
  • Scale$30/month
    • Per user, billed annually; EUR 40 billed monthly
    • Custom objects
    • SSO and SCIM provisioning

Which should you pick?

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Choose Zeeg if

  • You need european hosting.
  • You want to start without paying.
  • You also want free tier.
Zeeg review

Questions people ask

Is When2meet or Zeeg better?
Neither clearly leads. When2meet starts at Free and Zeeg at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, When2meet or Zeeg?
When2meet starts at Free and Zeeg at Free.
Does When2meet or Zeeg run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use When2meet for free?
Both have a free tier, so you can try either at no cost before committing.
What is When2meet best used for?
When2meet is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Zeeg is typically brought in for.
What can When2meet do that Zeeg cannot?
When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Zeeg covers European hosting, Free tier, Round robin, CRM essentials.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Zeeg: Where is Zeeg data hosted?

On European infrastructure, with GDPR compliance and EU data residency as the product core positioning. This is the main reason European buyers shortlist it over American alternatives.

When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Zeeg: What does the free plan include?

Unlimited event types, calendar sync and video conferencing links at no cost, which is more generous than most free scheduling tiers.

When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Zeeg: When do I need the expensive tiers?

Round robin arrives at Business, EUR 16 per user per month annually. Single sign-on and SCIM only at Scale, EUR 30 per user per month annually.

Zeeg: Does it have mobile apps?

No native apps. Zeeg is used through the browser.

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