Softwr

Employee Engagement · head to head

Staffbase vs Qualtrics EmployeeXM

Staffbase logo

Staffbase

Employee Engagement

Employee communications platform for all workers

From
€3/month
Rated
-
Full reviewWebsite
Qualtrics EmployeeXM logo

Qualtrics EmployeeXM

Employee Engagement

Turn employee feedback into action

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Staffbase staffbase publishes no price list at all and states directly that it does not publish prices; Qualtrics EmployeeXM pricing is not published for either the People Engage or People Lifecycle products; both require submitting a Request Pricing form to Qualtrics
  • They diverge on capability: Staffbase covers Employee app, Qualtrics EmployeeXM covers Engagement surveys.

Where they differ

Only the attributes on which Staffbase and Qualtrics EmployeeXM actually diverge.

Attributes where Staffbase and Qualtrics EmployeeXM differ
AttributeStaffbaseQualtrics EmployeeXM
Starting price€3/monthOn request
Pricing modelsubscriptionquote
PlatformsWebWeb, Ios, Android, Api
Founded20142002

Identical on both: free tier (No), user rating (Not yet rated), category (Employee Engagement).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Staffbase

  • Employee app
  • Intranet
  • Email campaigns
  • Digital signage
  • News channels
  • Chat
  • Surveys
  • Analytics

Only in Qualtrics EmployeeXM

  • Engagement surveys
  • Pulse surveys
  • Lifecycle surveys
  • AI-powered insights
  • Predictive analytics
  • Action planning
  • Manager enablement
  • 360-degree feedback

Both cover

  • Workday
  • Slack
  • ServiceNow

What people use each for

The jobs each tool is most often brought in to do.

Staffbase

  • Internal communications reaching frontline workers without a corporate desktopnot Qualtrics EmployeeXM
  • Branded employee app and intranet in one platformnot Qualtrics EmployeeXM
  • Targeted internal email campaigns measured alongside app contentnot Qualtrics EmployeeXM

Qualtrics EmployeeXM

  • Organizations wanting employee experience tools priced against their own headcount rather than a flat seat feenot Staffbase

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Staffbase

  • Staffbase publishes no price list at all and states directly that it does not publish prices
  • Every route to a number is a sales conversation; the vendor says most customers receive a tailored proposal 3 to 5 business days after a first call
  • Pricing is shaped by workforce composition, so the desk-worker to frontline mix determines the rate rather than a published per-seat figure
  • Frontline employees are licensed on a separate reduced tier with a narrower capability set than desk workers
  • Multi-brand and multi-region enterprise configurations are scoped and priced individually
  • The vendor cites a typical 90 days from signed contract to a fully branded launch
  • Intranet, email and digital signage are separate channels added on top of the employee app rather than one bundled product

Qualtrics EmployeeXM

  • Pricing is not published for either the People Engage or People Lifecycle products; both require submitting a Request Pricing form to Qualtrics
  • Pricing is based on employee count rather than a flat platform fee, so cost scales with organization size

Pricing, plan by plan

Staffbase

€3/month
  • Starter$3/month
    • Employee app
    • News channels
    • Chat
  • Business$undefined/month
    • Intranet
    • Multi-channel
    • Advanced analytics

Qualtrics EmployeeXM

On request
  • Essentials$undefined/month
    • Engagement surveys
    • Pulse surveys
    • Basic analytics
  • Business$undefined/month
    • Everything in Essentials
    • AI insights
    • Predictive analytics
  • Enterprise$undefined/month
    • Everything in Business
    • Custom integrations
    • Advanced security

Which should you pick?

Choose Staffbase if

  • You need employee app.
  • You also want intranet.
Staffbase review

Choose Qualtrics EmployeeXM if

  • You need engagement surveys.
  • You work on Web, Ios, Android, Api.
  • You also want pulse surveys.
Qualtrics EmployeeXM review

Questions people ask

Is Staffbase or Qualtrics EmployeeXM better?
Neither clearly leads. Staffbase starts at €3/month and Qualtrics EmployeeXM at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Staffbase or Qualtrics EmployeeXM?
Staffbase starts at €3/month and Qualtrics EmployeeXM at On request.
Does Staffbase or Qualtrics EmployeeXM run on more platforms?
Staffbase runs on Web. Qualtrics EmployeeXM runs on Web, Ios, Android, Api.
What is Staffbase best used for?
Staffbase is most often used for internal communications reaching frontline workers without a corporate desktop, branded employee app and intranet in one platform, targeted internal email campaigns measured alongside app content. Of those, internal communications reaching frontline workers without a corporate desktop and branded employee app and intranet in one platform are not what Qualtrics EmployeeXM is typically brought in for.
What can Staffbase do that Qualtrics EmployeeXM cannot?
Staffbase covers Employee app, Intranet, Email campaigns, Digital signage. Qualtrics EmployeeXM covers Engagement surveys, Pulse surveys, Lifecycle surveys, AI-powered insights. Both handle Workday, Slack, ServiceNow.
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