Accounting · head to head
Fyle vs Rydoo
Fyle
Accounting
Real-time expense management that works with your cards
- From
- $11.99/month per active user
- Rated
- -
Rydoo
Accounting
Expense management with per-user pricing and a five-user minimum, built for European multi-entity teams
- From
- $10/month
- Rated
- -
The short version
- Each has a real cost: Fyle billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill; Rydoo a five-user minimum means very small teams pay for seats they do not have, which removes Rydoo from consideration for firms of two or three.
- They diverge on capability: Fyle covers Real-time card tracking, Rydoo covers Receipt OCR.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Fyle and Rydoo actually diverge.
Identical on both: free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Fyle
- Real-time card tracking
- Automatic receipt matching
- Expense policies
- Approval workflows
- Mileage tracking
- QuickBooks
- Xero
- Sage Intacct
Only in Rydoo
- Receipt OCR
- Per diem engine
- Mileage
- VAT fields
- Multi-entity
- ERP export
What people use each for
The jobs each tool is most often brought in to do.
Fyle
- Expense reporting and corporate card reconciliationnot Rydoo
- Enforcing spend policy and approvals before reimbursementnot Rydoo
Rydoo
- A Belgian or German employer that must apply statutory per diem rates correctly across staff travelling in several countriesnot Fyle
- A group with five legal entities wanting one expense tool but separate approval chains and ledgersnot Fyle
- A company that already has a corporate card programme and refuses to change banks to get expense softwarenot Fyle
- A finance team recovering VAT on foreign travel and needing the fields captured at claim timenot Fyle
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Fyle
- Billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill
- The Growth plan carries a 5 user minimum and the Business plan a 10 user minimum, so the entry cost is set by the floor rather than the team
- API access and the Sage Intacct and NetSuite integrations require a paid tier
- ACH reimbursements and project expense tracking sit above the entry plan
- Both published plans are billed annually
- Enterprise pricing is custom and aimed at organisations with 250 or more employees
Rydoo
- A five-user minimum means very small teams pay for seats they do not have, which removes Rydoo from consideration for firms of two or three.
- Pricing is per user rather than per active user, so organisations where most staff claim expenses twice a year still pay a full seat every month for them.
- There is no card issuing, so real-time spend control and pre-authorisation are outside the product and remain with your bank.
- Per diem and multi-entity handling sit on the higher tier, so the countries that most need Rydoo generally cannot buy the cheap plan.
- Receipt extraction quality varies by language and receipt format, and finance teams still review a meaningful share of claims by hand.
Pricing, plan by plan
Fyle
$11.99/month per active user- Growth$11.99/month per active user
- Minimum 5 users
- Unlimited expense tracking, receipt scanning
- Card integrations, mileage/per diem tracking
- Business$14.99/month per active user
- Minimum 10 users
- Multi-stage approvals, ACH reimbursements (US only)
- Project tracking, Sage Intacct/300 CRE integrations
- Enterprise$null/mo
- 250+ employees
- IP whitelisting, SSO options
- Branded accounts, dedicated account manager
Rydoo
$10/month- Essentials$10/month
- Around 9 per user per month billed annually
- Five-user minimum
- Receipt capture, approvals and accounting export
- Pro$12/month
- Around 11 per user per month billed annually
- Per diem engine and advanced policy controls
- Multi-entity and multi-currency handling
- Enterprise$undefined/month
- Quoted pricing
- Custom ERP and single sign-on work
- Dedicated support and onboarding
Which should you pick?
Choose Fyle if
- You need real-time card tracking.
- You work on Web, Ios, Android.
- You also want automatic receipt matching.
Choose Rydoo if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want per diem engine.
Questions people ask
- Is Fyle or Rydoo better?
- Neither clearly leads. Fyle starts at $11.99/month per active user and Rydoo at $10/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Fyle or Rydoo?
- Fyle starts at $11.99/month per active user and Rydoo at $10/month.
- Does Fyle or Rydoo run on more platforms?
- Fyle runs on Web, Ios, Android. Rydoo runs on Web, iOS, Android.
- What is Fyle best used for?
- Fyle is most often used for expense reporting and corporate card reconciliation, enforcing spend policy and approvals before reimbursement. Of those, expense reporting and corporate card reconciliation and enforcing spend policy and approvals before reimbursement are not what Rydoo is typically brought in for.
- What can Fyle do that Rydoo cannot?
- Fyle covers Real-time card tracking, Automatic receipt matching, Expense policies, Approval workflows. Rydoo covers Receipt OCR, Per diem engine, Mileage, VAT fields.
Answered from the vendors’ own pages
Fyle: How does Fyle define and charge for active users?
An 'active user' is defined as an employee who creates at least one expense or has a credit card connected with active transactions monthly. You only pay for active users, not all onboarded employees.
SourceRydoo: Does Rydoo issue cards?
No. It is expense software only; you keep your existing corporate card or bank programme.
Fyle: What is Fyle's Growth plan pricing?
The Growth plan costs $11.99 per active user per month (billed annually) with a minimum of 5 users. Includes unlimited expense tracking, receipt scanning, and single-stage approvals.
SourceRydoo: Is there a minimum?
Yes, pricing carries a five-user minimum, so the smallest bill is five seats regardless of headcount.
Fyle: What features does Fyle's Business plan add?
The Business plan costs $14.99 per active user per month (minimum 10 users, annual billing) and adds multi-stage approvals, project tracking, ACH reimbursements (US only), and premium support.
SourceRydoo: Do I need the Pro plan?
If you operate per diems, multiple legal entities or multi-currency claims, yes. Essentials is for single-entity receipt and approval workflows.
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