Rydoovs
Pleo
Pleo: If you want company cards issued with the expense tool rather than expense alone
Rydoo
Expense management with per-user pricing and a five-user minimum, built for European multi-entity teams
As of 1 September 2026, Rydoo starts at $10/month. A European expense product that publishes per-user pricing, which most of its competitors do not. Softwr lists it under Accounting. Rydoo is made by Rydoo NV, available on Web, iOS, Android.
Overview
What Rydoo does
Rydoo captures receipts by mobile photo, extracts line data, applies policy rules and routes claims for approval before exporting coded entries to accounting or ERP. It handles mileage at statutory rates, per diems by country, VAT recovery fields and multi-currency claims with daily rates, and it supports separate legal entities under one account. What distinguishes it is compliance depth in Europe rather than card issuance. Rydoo does not issue its own card and does not depend on interchange, so it competes on published per-seat pricing instead of hiding cost in card economics. That makes it unusually easy to model: seats times rate, and the rate is on the website. It also means you keep whatever corporate card you already have, which is the reason many companies choose it over Pleo or Soldo. Buyers are European mid-market finance teams with staff in several countries and real per diem obligations. The trade-off is that expense is all it does; there is no card, no invoice processing and no procurement, so it sits alongside other tools rather than replacing them.
What people use it for
- A Belgian or German employer that must apply statutory per diem rates correctly across staff travelling in several countries
- A group with five legal entities wanting one expense tool but separate approval chains and ledgers
- A company that already has a corporate card programme and refuses to change banks to get expense software
- A finance team recovering VAT on foreign travel and needing the fields captured at claim time
Related searches
The honest half
Where it falls short
Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about Rydoo.
- A five-user minimum means very small teams pay for seats they do not have, which removes Rydoo from consideration for firms of two or three.
- Pricing is per user rather than per active user, so organisations where most staff claim expenses twice a year still pay a full seat every month for them.
- There is no card issuing, so real-time spend control and pre-authorisation are outside the product and remain with your bank.
- Per diem and multi-entity handling sit on the higher tier, so the countries that most need Rydoo generally cannot buy the cheap plan.
- Receipt extraction quality varies by language and receipt format, and finance teams still review a meaningful share of claims by hand.
Cross-shopped
What people choose instead of Rydoo
Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.
- RydoovsSoldo
Soldo: If prepaid card control matters more than per diem compliance
- RydoovsFyle
Fyle: If you want expense software that rides on your existing credit card feeds
Pricing
What Rydoo costs
Taken from the vendor's own pricing page. Prices move, so check before you buy.
Essentials
$10 /mo
- Around 9 per user per month billed annually
- Five-user minimum
- Receipt capture, approvals and accounting export
- Mileage and basic policy rules
Pro
$12 /mo
- Around 11 per user per month billed annually
- Per diem engine and advanced policy controls
- Multi-entity and multi-currency handling
- ERP integrations
Enterprise
On request
- Quoted pricing
- Custom ERP and single sign-on work
- Dedicated support and onboarding
- Advanced audit and compliance controls
Capabilities
Features
Receipt OCR
Line-level extraction from photos, PDFs and emailed receipts
Per diem engine
Country-specific daily allowance rates applied automatically to trips
Mileage
Statutory rate calculation with route capture and fuel card reconciliation
VAT fields
Recoverable VAT identification and reporting by country
Multi-entity
Separate legal entities, currencies and approval chains within one account
ERP export
Coded postings to SAP, Oracle, NetSuite, Xero and payroll systems
Answered, with sources
Questions people ask
Each answer names the page it came from, so you can check it rather than take our word for it.
Does Rydoo issue cards?
No. It is expense software only; you keep your existing corporate card or bank programme.
Is there a minimum?
Yes, pricing carries a five-user minimum, so the smallest bill is five seats regardless of headcount.
Do I need the Pro plan?
If you operate per diems, multiple legal entities or multi-currency claims, yes. Essentials is for single-entity receipt and approval workflows.
Keep looking
Where to go from Rydoo
- Rydoo alternativesEvery product people weigh against it
- Rydoo pricingPlans, floors and what the tiers exclude
- Rydoo badgesWhich rules it meets, and the figure behind each
- All Accounting softwareThe full category
- Best Accounting softwareThe shortlist, and how it was cut
Best Accounting software for
Compare Rydoo with
- Medius Expense
- Soldo
- Pleo
- Fyle
- Circula
- Zoho Expense
- Happay
- Airbase
- Spendesk
- SAP Concur
- Invoicera
- Divvy
- Lemon Squeezy
- Lexware
- Maxio
- Paychex
- Payoneer
- Polar
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Softwr does not host reviews and shows no star rating for Rydoo, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.
More on Rydoo
Rydoo alternatives
What people switch to, and what they give up
Rydoo pricing
Every tier, and where the cost actually lands
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Best Accounting software alternatives
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