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Software · head to head

Expensify vs Fyle

Expensify logo

Expensify

Software

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
Fyle logo

Fyle

Software

Real-time expense management that works with your cards

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Fyle billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill
  • They diverge on capability: Expensify covers SmartScan receipts, Fyle covers Real-time card tracking.

Where they differ

Only the attributes on which Expensify and Fyle actually diverge.

Attributes where Expensify and Fyle differ
AttributeExpensifyFyle
Starting price$5/month$29/month
Pricing modelUnknownsubscription
Founded20082016

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Multi-currency
  • Real-time syncing
  • Sage

Only in Fyle

  • Real-time card tracking
  • Automatic receipt matching
  • Expense policies
  • Approval workflows
  • Sage Intacct
  • SOC 2 Type II
  • Web support
  • Ios support

Both cover

  • Mileage tracking
  • QuickBooks
  • Xero
  • NetSuite
  • Slack
  • PCI DSS
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot Fyle
  • Receipt managementnot Fyle
  • Travel expensesnot Fyle
  • Corporate card managementnot Fyle
  • Reimbursementsnot Fyle

Fyle

  • Expense reporting and corporate card reconciliationnot Expensify
  • Enforcing spend policy and approvals before reimbursementnot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Fyle

  • Billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill
  • The Growth plan carries a 5 user minimum and the Business plan a 10 user minimum, so the entry cost is set by the floor rather than the team
  • API access and the Sage Intacct and NetSuite integrations require a paid tier
  • ACH reimbursements and project expense tracking sit above the entry plan
  • Both published plans are billed annually
  • Enterprise pricing is custom and aimed at organisations with 250 or more employees

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Fyle

$29/month
  • Standard$8/month
    • Real-time card feeds
    • Receipt matching
    • Basic approvals
  • Business$12/month
    • Advanced policies
    • Custom workflows
    • Analytics
  • Enterprise$undefined/month
    • Unlimited users
    • API access
    • Priority support

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose Fyle if

  • You need real-time card tracking.
  • You work on Web, Ios, Android.
  • You also want automatic receipt matching.
Fyle review

Questions people ask

Is Expensify or Fyle better?
Neither clearly leads. Expensify starts at $5/month and Fyle at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Fyle?
Expensify starts at $5/month and Fyle at $29/month.
Does Expensify or Fyle run on more platforms?
Expensify runs on Web, iOS, Android. Fyle runs on Web, Ios, Android.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Fyle is typically brought in for.
What can Expensify do that Fyle cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Fyle covers Real-time card tracking, Automatic receipt matching, Expense policies, Approval workflows. Both handle Mileage tracking, QuickBooks, Xero, NetSuite.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
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