Accounting · head to head
Fyle vs Medius Expense
Fyle
Accounting
Real-time expense management that works with your cards
- From
- $11.99/month per active user
- Rated
- -
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
The short version
- Each has a real cost: Fyle billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- They diverge on capability: Fyle covers Real-time card tracking, Medius Expense covers Receipt OCR.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Fyle and Medius Expense actually diverge.
| Attribute | Fyle | Medius Expense |
|---|---|---|
| Starting price | $11.99/month per active user | On request |
| Pricing model | subscription | quote |
| Founded | 2016 | Unknown |
Identical on both: free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Fyle
- Real-time card tracking
- Automatic receipt matching
- Expense policies
- Mileage tracking
- QuickBooks
- Xero
- Sage Intacct
- NetSuite
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- AP suite integration
Both cover
- Approval workflows
What people use each for
The jobs each tool is most often brought in to do.
Fyle
- Expense reporting and corporate card reconciliationnot Medius Expense
- Enforcing spend policy and approvals before reimbursementnot Medius Expense
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Fyle
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot Fyle
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Fyle
- A group consolidating several country expense tools into one European platformnot Fyle
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Fyle
- Billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill
- The Growth plan carries a 5 user minimum and the Business plan a 10 user minimum, so the entry cost is set by the floor rather than the team
- API access and the Sage Intacct and NetSuite integrations require a paid tier
- ACH reimbursements and project expense tracking sit above the entry plan
- Both published plans are billed annually
- Enterprise pricing is custom and aimed at organisations with 250 or more employees
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Pricing, plan by plan
Fyle
$11.99/month per active user- Growth$11.99/month per active user
- Minimum 5 users
- Unlimited expense tracking, receipt scanning
- Card integrations, mileage/per diem tracking
- Business$14.99/month per active user
- Minimum 10 users
- Multi-stage approvals, ACH reimbursements (US only)
- Project tracking, Sage Intacct/300 CRE integrations
- Enterprise$null/mo
- 250+ employees
- IP whitelisting, SSO options
- Branded accounts, dedicated account manager
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Which should you pick?
Choose Fyle if
- You need real-time card tracking.
- You work on Web, Ios, Android.
- You also want automatic receipt matching.
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Questions people ask
- Is Fyle or Medius Expense better?
- Neither clearly leads. Fyle starts at $11.99/month per active user and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Fyle or Medius Expense?
- Fyle starts at $11.99/month per active user and Medius Expense at On request.
- Does Fyle or Medius Expense run on more platforms?
- Fyle runs on Web, Ios, Android. Medius Expense runs on Web, iOS, Android.
- What is Fyle best used for?
- Fyle is most often used for expense reporting and corporate card reconciliation, enforcing spend policy and approvals before reimbursement. Of those, expense reporting and corporate card reconciliation and enforcing spend policy and approvals before reimbursement are not what Medius Expense is typically brought in for.
- What can Fyle do that Medius Expense cannot?
- Fyle covers Real-time card tracking, Automatic receipt matching, Expense policies, Mileage tracking. Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation. Both handle Approval workflows.
Answered from the vendors’ own pages
Fyle: How does Fyle define and charge for active users?
An 'active user' is defined as an employee who creates at least one expense or has a credit card connected with active transactions monthly. You only pay for active users, not all onboarded employees.
SourceMedius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
Fyle: What is Fyle's Growth plan pricing?
The Growth plan costs $11.99 per active user per month (billed annually) with a minimum of 5 users. Includes unlimited expense tracking, receipt scanning, and single-stage approvals.
SourceMedius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Fyle: What features does Fyle's Business plan add?
The Business plan costs $14.99 per active user per month (minimum 10 users, annual billing) and adds multi-stage approvals, project tracking, ACH reimbursements (US only), and premium support.
SourceMedius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Related pages
More on Medius Expense
Other head to heads
- Fyle vs Ramp
- Fyle vs Airbase
- Fyle vs Happay
- Fyle vs Expensify
- Fyle vs Rydoo
- Fyle vs Zoho Expense
- Fyle vs QuickBooks
- Fyle vs Melio
- Fyle vs Spendesk
- Fyle vs Divvy
- Fyle vs Brex
- Fyle vs Pleo
- Fyle vs Money Forward Cloud
- Fyle vs Moneybird
- Fyle vs MYOB
- Fyle vs Netvisor
- Fyle vs Ottimate
- Fyle vs Pennylane
- Fyle vs SAP Concur
- Fyle vs Basware
- Fyle vs Yooz
- Fyle vs Stampli
- Fyle vs Circula
- Fyle vs Karbon
- Fyle vs Kodo
- Fyle vs Mercury
- Fyle vs Mesh Payments
- Medius Expense vs Ramp
- Medius Expense vs Airbase
- Medius Expense vs Happay
- Medius Expense vs Expensify
- Medius Expense vs Rydoo
- Medius Expense vs Zoho Expense
- Medius Expense vs QuickBooks
- Medius Expense vs Melio
- Medius Expense vs Spendesk
- Medius Expense vs Divvy
- Medius Expense vs Brex
- Medius Expense vs Pleo
- Medius Expense vs Money Forward Cloud
- Medius Expense vs Moneybird
- Medius Expense vs MYOB
- Medius Expense vs Netvisor
- Medius Expense vs Ottimate
- Medius Expense vs Pennylane
- Medius Expense vs SAP Concur
- Medius Expense vs Basware
- Medius Expense vs Yooz
- Medius Expense vs Stampli
- Medius Expense vs Circula
- Medius Expense vs Karbon
- Medius Expense vs Kodo
- Medius Expense vs Mercury
- Medius Expense vs Mesh Payments