Accounting · head to head
Medius Expense vs Rydoo
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
Rydoo
Accounting
Expense management with per-user pricing and a five-user minimum, built for European multi-entity teams
- From
- $10/month
- Rated
- -
The short version
- Each has a real cost: Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.; Rydoo a five-user minimum means very small teams pay for seats they do not have, which removes Rydoo from consideration for firms of two or three.
- They diverge on capability: Medius Expense covers Mileage and per diem, Rydoo covers Per diem engine.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Medius Expense and Rydoo actually diverge.
| Attribute | Medius Expense | Rydoo |
|---|---|---|
| Starting price | On request | $10/month |
| Pricing model | quote | Per user per month |
Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Medius Expense
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
Only in Rydoo
- Per diem engine
- Mileage
- VAT fields
- Multi-entity
- ERP export
Both cover
- Receipt OCR
What people use each for
The jobs each tool is most often brought in to do.
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Rydoo
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot Rydoo
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Rydoo
- A group consolidating several country expense tools into one European platformnot Rydoo
Rydoo
- A Belgian or German employer that must apply statutory per diem rates correctly across staff travelling in several countriesnot Medius Expense
- A group with five legal entities wanting one expense tool but separate approval chains and ledgersnot Medius Expense
- A company that already has a corporate card programme and refuses to change banks to get expense softwarenot Medius Expense
- A finance team recovering VAT on foreign travel and needing the fields captured at claim timenot Medius Expense
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Rydoo
- A five-user minimum means very small teams pay for seats they do not have, which removes Rydoo from consideration for firms of two or three.
- Pricing is per user rather than per active user, so organisations where most staff claim expenses twice a year still pay a full seat every month for them.
- There is no card issuing, so real-time spend control and pre-authorisation are outside the product and remain with your bank.
- Per diem and multi-entity handling sit on the higher tier, so the countries that most need Rydoo generally cannot buy the cheap plan.
- Receipt extraction quality varies by language and receipt format, and finance teams still review a meaningful share of claims by hand.
Pricing, plan by plan
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Rydoo
$10/month- Essentials$10/month
- Around 9 per user per month billed annually
- Five-user minimum
- Receipt capture, approvals and accounting export
- Pro$12/month
- Around 11 per user per month billed annually
- Per diem engine and advanced policy controls
- Multi-entity and multi-currency handling
- Enterprise$undefined/month
- Quoted pricing
- Custom ERP and single sign-on work
- Dedicated support and onboarding
Which should you pick?
Choose Medius Expense if
- You need mileage and per diem.
- You work on Web, iOS, Android.
- You also want vat recovery.
Choose Rydoo if
- You need per diem engine.
- You work on Web, iOS, Android.
- You also want mileage.
Questions people ask
- Is Medius Expense or Rydoo better?
- Neither clearly leads. Medius Expense starts at On request and Rydoo at $10/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Medius Expense or Rydoo?
- Medius Expense starts at On request and Rydoo at $10/month.
- Does Medius Expense or Rydoo run on more platforms?
- Both run on Web, iOS, Android, so platform support will not decide this one for you.
- What is Medius Expense best used for?
- Medius Expense is most often used for a french or spanish employer needing vat-compliant receipt capture in local formats and languages, a company already running medius for supplier invoices that wants employee spend on the same platform, a finance team with heavy mileage claims needing statutory rates applied without spreadsheets, a group consolidating several country expense tools into one european platform. Of those, a french or spanish employer needing vat-compliant receipt capture in local formats and languages and a company already running medius for supplier invoices that wants employee spend on the same platform are not what Rydoo is typically brought in for.
- What can Medius Expense do that Rydoo cannot?
- Medius Expense covers Mileage and per diem, VAT recovery, Card reconciliation, Approval workflows. Rydoo covers Per diem engine, Mileage, VAT fields, Multi-entity. Both handle Receipt OCR.
Answered from the vendors’ own pages
Medius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
Rydoo: Does Rydoo issue cards?
No. It is expense software only; you keep your existing corporate card or bank programme.
Medius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Rydoo: Is there a minimum?
Yes, pricing carries a five-user minimum, so the smallest bill is five seats regardless of headcount.
Medius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Rydoo: Do I need the Pro plan?
If you operate per diems, multiple legal entities or multi-currency claims, yes. Essentials is for single-entity receipt and approval workflows.
Related pages
More on Medius Expense
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