Softwr

Accounting · head to head

Airbase vs Rydoo

Airbase logo

Airbase

Accounting

Spend management combining corporate cards, bill payment and expense claims, now part of Paylocity

From
$29/month
Rated
-
Full reviewWebsite
Rydoo logo

Rydoo

Accounting

Expense management with per-user pricing and a five-user minimum, built for European multi-entity teams

From
$10/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Airbase card issuing and bill payment are built around United States entities and United States bank accounts, so a group with subsidiaries abroad keeps running local card and payment processes alongside and does not get the single ledger of spend that justified the purchase.; Rydoo a five-user minimum means very small teams pay for seats they do not have, which removes Rydoo from consideration for firms of two or three.
  • They diverge on capability: Airbase covers Corporate cards, Rydoo covers Receipt OCR.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Airbase and Rydoo actually diverge.

Attributes where Airbase and Rydoo differ
AttributeAirbaseRydoo
Starting price$29/month$10/month
Pricing modelsubscriptionPer user per month
Founded2017Unknown

Identical on both: free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Airbase

  • Corporate cards
  • Virtual cards per vendor
  • Bill payment
  • Expense reimbursement
  • Unified approval policy
  • Purchase intake and procurement
  • Automated coding
  • Receipt collection

Only in Rydoo

  • Receipt OCR
  • Per diem engine
  • Mileage
  • VAT fields
  • Multi-entity
  • ERP export

What people use each for

The jobs each tool is most often brought in to do.

Airbase

  • A company that has outgrown one shared company card and needs per person and per subscription cards with real limitsnot Rydoo
  • A finance team where supplier invoices arrive in an inbox and approval is whoever replies, with no record afterwardsnot Rydoo
  • A controller trying to close the month without rebuilding card and expense coding from statements every timenot Rydoo
  • An organisation that wants spend approved before it is committed rather than discovered when the invoice arrivesnot Rydoo

Rydoo

  • A Belgian or German employer that must apply statutory per diem rates correctly across staff travelling in several countriesnot Airbase
  • A group with five legal entities wanting one expense tool but separate approval chains and ledgersnot Airbase
  • A company that already has a corporate card programme and refuses to change banks to get expense softwarenot Airbase
  • A finance team recovering VAT on foreign travel and needing the fields captured at claim timenot Airbase

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Airbase

  • Card issuing and bill payment are built around United States entities and United States bank accounts, so a group with subsidiaries abroad keeps running local card and payment processes alongside and does not get the single ledger of spend that justified the purchase.
  • The value depends on nearly all spend flowing through the platform, which makes partial adoption almost worthless and means the rollout is a change management exercise across every budget holder rather than a finance department deployment.
  • Paylocity's acquisition in 2024 reorients the roadmap towards a human capital management suite, so expense reimbursement is likely to be well served while procurement and the more finance specific features compete for attention with payroll and HR priorities.
  • Pricing combines a platform fee with tiering on features and users, and part of the economics rests on interchange rebates from card spend, so a company that puts most of its spend on transfers rather than cards pays the fee without earning the offset.
  • The general ledger sync is a mapping you own, so a chart of accounts change, a new department dimension or a ledger migration means reworking the coding rules, and a bad mapping quietly posts correct approvals to the wrong accounts.

Rydoo

  • A five-user minimum means very small teams pay for seats they do not have, which removes Rydoo from consideration for firms of two or three.
  • Pricing is per user rather than per active user, so organisations where most staff claim expenses twice a year still pay a full seat every month for them.
  • There is no card issuing, so real-time spend control and pre-authorisation are outside the product and remain with your bank.
  • Per diem and multi-entity handling sit on the higher tier, so the countries that most need Rydoo generally cannot buy the cheap plan.
  • Receipt extraction quality varies by language and receipt format, and finance teams still review a meaningful share of claims by hand.

Pricing, plan by plan

Airbase

$29/month
  • StandardFree
    • Corporate cards
    • Expense reports
    • Bill pay
  • Premium$10/month
    • Advanced approvals
    • NetSuite sync
    • Procurement
  • Enterprise$undefined/month
    • Custom workflows
    • API access
    • Dedicated support

Rydoo

$10/month
  • Essentials$10/month
    • Around 9 per user per month billed annually
    • Five-user minimum
    • Receipt capture, approvals and accounting export
  • Pro$12/month
    • Around 11 per user per month billed annually
    • Per diem engine and advanced policy controls
    • Multi-entity and multi-currency handling
  • Enterprise$undefined/month
    • Quoted pricing
    • Custom ERP and single sign-on work
    • Dedicated support and onboarding

Which should you pick?

Choose Airbase if

  • You need corporate cards.
  • You work on Web, Ios, Android.
  • You also want virtual cards per vendor.
Airbase review

Choose Rydoo if

  • You need receipt ocr.
  • You work on Web, iOS, Android.
  • You also want per diem engine.
Rydoo review

Questions people ask

Is Airbase or Rydoo better?
Neither clearly leads. Airbase starts at $29/month and Rydoo at $10/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Airbase or Rydoo?
Airbase starts at $29/month and Rydoo at $10/month.
Does Airbase or Rydoo run on more platforms?
Airbase runs on Web, Ios, Android. Rydoo runs on Web, iOS, Android.
What is Airbase best used for?
Airbase is most often used for a company that has outgrown one shared company card and needs per person and per subscription cards with real limits, a finance team where supplier invoices arrive in an inbox and approval is whoever replies, with no record afterwards, a controller trying to close the month without rebuilding card and expense coding from statements every time, an organisation that wants spend approved before it is committed rather than discovered when the invoice arrives. Of those, a company that has outgrown one shared company card and needs per person and per subscription cards with real limits and a finance team where supplier invoices arrive in an inbox and approval is whoever replies, with no record afterwards are not what Rydoo is typically brought in for.
What can Airbase do that Rydoo cannot?
Airbase covers Corporate cards, Virtual cards per vendor, Bill payment, Expense reimbursement. Rydoo covers Receipt OCR, Per diem engine, Mileage, VAT fields.

Answered from the vendors’ own pages

Airbase: Does it work for companies outside the United States?

Partially. Some international spend and reimbursement is supported, but card issuing and the payment rails are strongest for United States entities. Confirm coverage for each country you operate in before assuming it replaces local processes.

Rydoo: Does Rydoo issue cards?

No. It is expense software only; you keep your existing corporate card or bank programme.

Airbase: Does Airbase replace our accounting system?

No. It manages spend and pushes coded transactions into the ledger. QuickBooks, NetSuite or whatever else you use stays.

Rydoo: Is there a minimum?

Yes, pricing carries a five-user minimum, so the smallest bill is five seats regardless of headcount.

Airbase: What changed after the Paylocity acquisition?

Ownership and roadmap direction. The product continues, now positioned alongside Paylocity's payroll and HR products. If procurement is your main reason to buy, ask directly about investment in that module.

Rydoo: Do I need the Pro plan?

If you operate per diems, multiple legal entities or multi-currency claims, yes. Essentials is for single-entity receipt and approval workflows.

Airbase: How is it priced?

A platform subscription with tiers, plus usage and user dimensions, partly offset by rebates on card spend. Because the rebate depends on card volume, model your own mix of card versus transfer spend before accepting a payback figure.

Airbase: Can we use it for accounts payable only?

You can, but the approval consistency argument weakens considerably. Most of the reported benefit comes from cards, bills and reimbursements sharing one policy and one coding process.

Airbase: Will our auditors accept the approval records?

The per transaction record of approver, receipt and coding is generally what auditors want to see for spend testing. Agree the sampling approach with them early, particularly around any spend that still happens outside the platform.

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