Softwr

Government · head to head

OnBase vs Recorded Future

OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite
Recorded Future logo

Recorded Future

Cybersecurity

Intelligence-driven cybersecurity

From
$25000/year
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies; Recorded Future no pricing published; all three tiers (Core, Professional, Elite) require sales contact for quotes
  • They diverge on capability: OnBase covers Content Management, Recorded Future covers Real-time threat intelligence.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OnBase and Recorded Future actually diverge.

Attributes where OnBase and Recorded Future differ
AttributeOnBaseRecorded Future
Starting price$400/month$25000/year
PlatformsWeb, MobileWeb, Api, Cloud
CategoryGovernmentCybersecurity
Founded19912009

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

Only in Recorded Future

  • Real-time threat intelligence
  • Vulnerability intelligence
  • Internet-wide data analysis
  • Insikt group intelligence
  • Brand intelligence
  • API-first platform
  • Alert and notification system
  • Custom reporting

What people use each for

The jobs each tool is most often brought in to do.

OnBase

  • Citizen Servicesnot Recorded Future
  • Records Managementnot Recorded Future
  • Public Safetynot Recorded Future
  • Civic Engagementnot Recorded Future

Recorded Future

  • Threat intelligence and monitoringnot OnBase
  • Dark web monitoring and brand protectionnot OnBase
  • Third-party risk managementnot OnBase
  • Security operations and incident responsenot OnBase

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Recorded Future

  • No pricing published; all three tiers (Core, Professional, Elite) require sales contact for quotes
  • Pricing depends on organization size, usage levels, and services in addition to tier selection
  • API usage limits vary by package but limits not specified on pricing page

Pricing, plan by plan

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Recorded Future

$25000/year
  • Threat Intelligence$25000/year
    • Threat feeds
    • IP reputation
    • Domain analysis
  • Vulnerability Intelligence$35000/year
    • CVE monitoring
    • Patch intelligence
    • Vulnerability trending
  • Complete Intelligence$50000/year
    • All features
    • Analyst access
    • Dedicated feed

Which should you pick?

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Choose Recorded Future if

  • You need real-time threat intelligence.
  • You work on Web, Api, Cloud.
  • You also want vulnerability intelligence.
Recorded Future review

Questions people ask

Is OnBase or Recorded Future better?
Neither clearly leads. OnBase starts at $400/month and Recorded Future at $25000/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OnBase or Recorded Future?
OnBase starts at $400/month and Recorded Future at $25000/year.
Does OnBase or Recorded Future run on more platforms?
OnBase runs on Web, Mobile. Recorded Future runs on Web, Api, Cloud.
What is OnBase best used for?
OnBase is most often used for citizen services, records management, public safety, civic engagement. Of those, citizen services and records management are not what Recorded Future is typically brought in for.
What can OnBase do that Recorded Future cannot?
OnBase covers Content Management, Workflow Automation, Case Management, Records Management. Recorded Future covers Real-time threat intelligence, Vulnerability intelligence, Internet-wide data analysis, Insikt group intelligence.

Answered from the vendors’ own pages

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
Recorded Future: What are the main pricing tiers offered by Recorded Future?

Recorded Future offers three tiers: Core (foundational intelligence), Professional (marked most-popular with automation and autonomous threat hunts), and Elite (comprehensive coverage including third-party risk assessment). Specific pricing requires contacting sales.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
Recorded Future: What is included in Recorded Future's Core pricing tier?

Core tier includes cyber operations monitoring with threat and malware insights, digital risk protection covering dark web monitoring and credential detection, and the new digital risk hub. Exact cost depends on organization size and usage.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
Recorded Future: What features does Recorded Future Professional tier add?

Professional tier adds autonomous threat hunts, continuous threat monitoring, automated threat preventions, external intelligence ingestion, and external asset discovery. Pricing is custom-quoted based on organization size and services.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
Recorded Future: How does Recorded Future handle user limits and API access?

Recorded Future does not limit the number of platform users or integrations across any tier. API usage limits vary by package tier but exact limits are not specified on the public pricing page.

Source
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