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Calendar & Time Management · head to head

Microsoft To Do vs Sunsama

M

Microsoft To Do

Calendar & Time Management

Your personal task management app

From
Free
Rated
-
Sunsama logo

Sunsama

Project Management

The daily planner for busy professionals

From
$17/month
Rated
-

The short version

  • Only Microsoft To Do has a free tier, so it costs nothing to try first.
  • They diverge on capability: Microsoft To Do covers My Day suggestions, Sunsama covers Daily planning ritual.

Where they differ

Only the attributes on which Microsoft To Do and Sunsama actually diverge.

Attributes where Microsoft To Do and Sunsama differ
AttributeMicrosoft To DoSunsama
Starting priceFree$17/month
Pricing modelfreeUnknown
Free tierYesNo
PlatformsWeb, Ios, Android, Windows, MacosWeb, iOS, Android
CategoryCalendar & Time ManagementProject Management
Founded19752016

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft To Do

  • My Day suggestions
  • List sharing
  • Steps
  • Due dates
  • Reminders
  • Microsoft 365
  • Microsoft Teams
  • Cortana

Only in Sunsama

  • Daily planning ritual
  • Task timeboxing
  • Workload management
  • Shutdown routine
  • Focus mode
  • Google Calendar
  • Todoist
  • Asana

Both cover

  • Outlook
  • Web support
  • Windows support
  • Macos support

What people use each for

The jobs each tool is most often brought in to do.

Microsoft To Do

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Sunsama

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft To Do

Nothing recorded yet. See the Microsoft To Do review.

Sunsama

  • Pricing is higher than some competitor daily planners at $17+ per month
  • Requires consistent daily engagement with the planning ritual to be effective
  • Limited customization of the daily planning framework compared to more flexible task managers

Pricing, plan by plan

Microsoft To Do

Free
  • FreeFree
    • Unlimited tasks
    • My Day
    • List sharing

Sunsama

$17/month
  • Pro Plan (Annual)$17/month
    • Unlimited usage
    • Unlimited integrations
    • AI + MCP + Zapier support
  • Pro Plan (Monthly)$22/month
    • Unlimited usage
    • Unlimited integrations
    • AI + MCP + Zapier support

Which should you pick?

Choose Microsoft To Do if

  • You need my day suggestions.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want list sharing.

Choose Sunsama if

  • You need daily planning ritual.
  • You work on Web, iOS, Android.
  • You also want task timeboxing.

Questions people ask

Is Microsoft To Do or Sunsama better?
Neither clearly leads. Microsoft To Do starts at Free and Sunsama at $17/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft To Do or Sunsama?
Microsoft To Do has a free tier; the other does not. Paid plans start at Free for Microsoft To Do and $17/month for Sunsama.
Does Microsoft To Do or Sunsama run on more platforms?
Microsoft To Do runs on Web, Ios, Android, Windows, Macos. Sunsama runs on Web, iOS, Android.
Can I use Microsoft To Do for free?
Yes. Microsoft To Do has a free tier, so you can try it without paying. Sunsama starts at $17/month.
What is Microsoft To Do best used for?
Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management.
What can Microsoft To Do do that Sunsama cannot?
Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Sunsama covers Daily planning ritual, Task timeboxing, Workload management, Shutdown routine. Both handle Outlook, Web support, Windows support, Macos support.

Answered from the vendors’ own pages

Sunsama: What is the pricing for Sunsama and is there a free trial?

Sunsama costs $17 per month when billed yearly or $22 per month when billed monthly. A 14-day free trial is available without requiring a credit card.

Source
Sunsama: What task management tools does Sunsama integrate with?

Sunsama integrates with Asana, Todoist, Trello, Jira, Linear, Monday.com, Notion, ClickUp, GitHub, and Google Tasks, allowing you to pull tasks from these services into your daily plan.

Source
Sunsama: Can Sunsama sync with my calendar?

Yes, Sunsama is bidirectionally synced with Google Calendar, Outlook Calendar, and iCloud Calendar, creating a unified view of your schedule and daily commitments.

Source
Sunsama: Does Sunsama have a mobile app?

Yes, Sunsama is available as a mobile app on both iOS and Android through the Google Play Store and Apple App Store for managing your daily plan on the go.

Source

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