Softwr

Calendars · head to head

Google Tasks vs Microsoft To Do

Google Tasks logo

Google Tasks

Calendars

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
M

Microsoft To Do

Calendars

Your personal task management app

From
Free
Rated
-
Full reviewWebsite

The short version

  • They diverge on capability: Google Tasks covers Task creation, Microsoft To Do covers My Day suggestions.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Tasks and Microsoft To Do actually diverge.

Attributes where Google Tasks and Microsoft To Do differ
AttributeGoogle TasksMicrosoft To Do
Pricing modelUnknownfree
PlatformsWeb, iOS, Android, GmailWeb, Ios, Android, Windows, Macos
Founded19981975

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Calendars).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Calendar
  • Google Workspace

Only in Microsoft To Do

  • My Day suggestions
  • List sharing
  • Steps
  • Reminders
  • Outlook
  • Microsoft 365
  • Microsoft Teams
  • Cortana

Both cover

  • Due dates
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Microsoft To Do

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Microsoft To Do

Nothing recorded yet. See the Microsoft To Do review.

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Microsoft To Do

Free
  • FreeFree
    • Unlimited tasks
    • My Day
    • List sharing

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Microsoft To Do if

  • You need my day suggestions.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want list sharing.
Microsoft To Do review

Questions people ask

Is Google Tasks or Microsoft To Do better?
Neither clearly leads. Google Tasks starts at Free and Microsoft To Do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Microsoft To Do?
Google Tasks starts at Free and Microsoft To Do at Free.
Does Google Tasks or Microsoft To Do run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Microsoft To Do runs on Web, Ios, Android, Windows, Macos.
Can I use Google Tasks for free?
Both have a free tier, so you can try either at no cost before committing.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management.
What can Google Tasks do that Microsoft To Do cannot?
Google Tasks covers Task creation, Subtasks, Multiple lists, Gmail integration. Microsoft To Do covers My Day suggestions, List sharing, Steps, Reminders. Both handle Due dates, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
Share

Related pages

More on Google Tasks

More on Microsoft To Do

Keep looking

Other head to heads