Software · head to head
Microsoft To Do vs Trello
The short version
- They diverge on capability: Microsoft To Do covers My Day suggestions, Trello covers Kanban boards.
Where they differ
Only the attributes on which Microsoft To Do and Trello actually diverge.
| Attribute | Microsoft To Do | Trello |
|---|---|---|
| Pricing model | free | Unknown |
| Founded | 1975 | 2011 |
Identical on both: starting price (Free), free tier (Yes), platforms (Web, Ios, Android, Windows, Macos), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Outlook
- Microsoft 365
- Microsoft Teams
Only in Trello
- Kanban boards
- Cards & lists
- Drag-and-drop interface
- Activity feed
- Due dates & reminders
- File attachments
- Comments & mentions
- Power-Ups ecosystem
What people use each for
The jobs each tool is most often brought in to do.
Microsoft To Do
- Schedulingnot Trello
- Appointment bookingnot Trello
- Time trackingnot Trello
- Resource managementnot Trello
- Team coordinationnot Trello
Trello
- Project trackingnot Microsoft To Do
- Content calendarsnot Microsoft To Do
- Sales pipelinesnot Microsoft To Do
- Onboarding processesnot Microsoft To Do
- Personal task managementnot Microsoft To Do
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Trello
- Free tier limited to 10 boards and 10 collaborators per workspace
- Free tier automation capped at 250 monthly Butler runs
- No offline access; web-based platform requires internet connection
- Advanced views (timeline, table, dashboard) not available on Standard plan
- SSO only available on Enterprise plan
Pricing, plan by plan
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Trello
Free- FreeFree
- Up to 10 boards/workspace
- Up to 10 collaborators
- 250 monthly Butler automation runs
- Standard$5/user/month
- Unlimited boards
- Unlimited Power-Ups
- 1,000 monthly Butler runs
- Premium$10/user/month
- All Standard features
- Timeline, table, dashboard, calendar views
- Unlimited automation
- Enterprise$17.5/user/month
- All Premium features
- Unlimited workspaces
- SSO and user provisioning
Which should you pick?
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Choose Trello if
- You need kanban boards.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want cards & lists.
Questions people ask
- Is Microsoft To Do or Trello better?
- Neither clearly leads. Microsoft To Do starts at Free and Trello at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft To Do or Trello?
- Microsoft To Do starts at Free and Trello at Free.
- Does Microsoft To Do or Trello run on more platforms?
- Both run on Web, Ios, Android, Windows, Macos, so platform support will not decide this one for you.
- Can I use Microsoft To Do for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Microsoft To Do best used for?
- Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Trello is typically brought in for.
- What can Microsoft To Do do that Trello cannot?
- Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Trello covers Kanban boards, Cards & lists, Drag-and-drop interface, Activity feed.
Answered from the vendors’ own pages
Trello: What are the free tier limitations for Trello?
Trello Free supports up to 10 boards per workspace, unlimited cards, 250 monthly Butler automation runs, and up to 10 Power-Up attachments. Limited to 10 collaborators per workspace.
SourceTrello: What features are included in the Standard plan?
Standard ($5-6/user/month) adds unlimited boards, custom fields, advanced checklists, 1,000 monthly automation runs, list colors, and calendar view access.
SourceTrello: Does Trello offer SSO and on which plan?
SSO through Atlassian Guard is included only on the Enterprise plan ($17.50/user/month or $210/year per user).
SourceTrello: How many file attachment options are available?
Free tier includes 2 Power-Ups per board, Standard adds unlimited Power-Ups, and Premium and above offer full Power-Up marketplace access with custom integration options.
SourceTrello: Is there offline access to Trello boards?
Trello is a web-based application requiring internet connection. Mobile apps are available for iOS and Android but do not support true offline editing.
SourceRelated pages
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- Trello vs Google Calendar
- Trello vs Apple Calendar
- Trello vs Fantastical
- Trello vs Clockify
- Trello vs OmniFocus
- Trello vs Amie
- Trello vs Outlook Calendar
- Trello vs Float
- Trello vs Google Tasks
- Trello vs YouCanBook.me
- Trello vs Cron Calendar
- Trello vs Harvest Forecast
- Trello vs Resource Guru
- Trello vs SavvyCal
- Trello vs Skedda
- Trello vs Timepage
- Trello vs Woven
- Trello vs Assistant.to
- Trello vs Basecamp
- Trello vs Clockwise
- Trello vs Reclaim.ai
- Trello vs Roadmunk
- Trello vs Toggl Plan
- Trello vs GanttPRO
- Trello vs MeisterTask
- Trello vs Sunsama
- Trello vs Craft Docs
- Trello vs Freedcamp
- Trello vs Hive
- Trello vs Kanbanize
- Trello vs LiquidPlanner
- Trello vs Nifty
- Trello vs Paymo
- Trello vs Pipefy
- Trello vs Podio
- Trello vs ProofHub