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Cybersecurity · head to head

Keeper Password Manager vs OnBase

Keeper Password Manager logo

Keeper Password Manager

Cybersecurity

Cybersecurity starts here

From
Free
Free plan
Yes
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Only Keeper Password Manager has a free tier, so it costs nothing to try first.
  • Each has a real cost: Keeper Password Manager free tier limited to 10 passwords on one device only; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: Keeper Password Manager covers Zero-knowledge security, OnBase covers Content Management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Keeper Password Manager and OnBase actually diverge.

Attributes where Keeper Password Manager and OnBase differ
AttributeKeeper Password ManagerOnBase
Starting priceFree$400/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, Windows, macOSWeb, Mobile
CategoryCybersecurityGovernment
Founded20111991

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Keeper Password Manager

  • Zero-knowledge security
  • Password vault
  • BreachWatch dark web monitoring
  • Secure file storage
  • One-time share
  • Emergency access
  • Passkey support
  • Secrets Manager

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

Keeper Password Manager

  • Password Managernot OnBase
  • Secrets Managementnot OnBase
  • Privileged Accessnot OnBase

OnBase

  • Citizen Servicesnot Keeper Password Manager
  • Records Managementnot Keeper Password Manager
  • Public Safetynot Keeper Password Manager
  • Civic Engagementnot Keeper Password Manager

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Keeper Password Manager

  • Free tier limited to 10 passwords on one device only
  • Personal and Family plans lack team collaboration features
  • Higher per-user cost for small teams compared to some competitors

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

Keeper Password Manager

Free
  • Personal$34.99/year
  • Family$74.99/year
  • Business Starter$2/user per month
  • Business$3.75/user per month

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose Keeper Password Manager if

  • You need zero-knowledge security.
  • You want to start without paying.
  • You work on Web, iOS, Android, Windows, macOS.
  • You also want password vault.
Keeper Password Manager review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is Keeper Password Manager or OnBase better?
Neither clearly leads. Keeper Password Manager starts at Free and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Keeper Password Manager or OnBase?
Keeper Password Manager has a free tier; the other does not. Paid plans start at Free for Keeper Password Manager and $400/month for OnBase.
Does Keeper Password Manager or OnBase run on more platforms?
Keeper Password Manager runs on Web, iOS, Android, Windows, macOS. OnBase runs on Web, Mobile.
Can I use Keeper Password Manager for free?
Yes. Keeper Password Manager has a free tier, so you can try it without paying. OnBase starts at $400/month.
What is Keeper Password Manager best used for?
Keeper Password Manager is most often used for password manager, secrets management, privileged access. Of those, password manager and secrets management are not what OnBase is typically brought in for.
What can Keeper Password Manager do that OnBase cannot?
Keeper Password Manager covers Zero-knowledge security, Password vault, BreachWatch dark web monitoring, Secure file storage. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

Keeper Password Manager: Does Keeper offer a free tier?

Keeper's free version stores only 10 passwords on a single mobile device with no cross-device sync and is effectively a trial.

Source
OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
Keeper Password Manager: What does Keeper Business cost?

Keeper Business Starter costs $2 per user per month for 5-10 users. Keeper Business costs $3.75 per user per month for unlimited users.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
Keeper Password Manager: Does Keeper Enterprise include SSO?

Yes. Keeper Enterprise includes single sign-on capabilities along with compliance and reporting features at $6 per user per month.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
Keeper Password Manager: What security features does Keeper include?

Keeper uses zero-knowledge encryption where the company cannot access passwords, plus advanced features like privileged access management and session recording on Enterprise Plus.

OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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